Events Coordinator

2 weeks ago

Raleigh, United States Bee Downtown Full time
Events Coordinator- North Carolina

We are looking to add a teammate in Morrisville, NC to join our team as a Bee Downtown Experience Coordinator

Businesses Summary:

At Bee Downtown we care about more than just the bottom-line. Our people, planet, profit approach to business, or “beesness” as we like to call it, means working for a company that cares deeply about making the world a better place. At Bee Downtown, we install and maintain beehives for corporations across the southeast to facilitate one-of-a-kind employee engagement and sustainability-focused experiences for our partners, inspiring people to reconnect with nature. Our fast paced, high-growth startup has been featured in CNN, Forbes, National Geographic, New York Times, Country Music Television, and Southern Living. We currently keep over 500 hives for businesses like Microsoft, Delta, Burt’s Bees, MetLife, Invesco, Cox Enterprises and more. Bee Downtown is headquartered out of Raleigh/Durham, NC, with Atlanta, GA being its secondary headquarters.

Job Description:

While the industry standard for the title of this role would be “Events Coordinator”, at Bee Downtown we intentionally chose to use the word “Experience” instead. Events are wonderful, but at the end of the day they’re transactional. Experiences on the other hand are transformational. At Bee Downtown we’re committed to cultivating transformational experiences that leave participants challenged, inspired, and excited to become part of something bigger than themselves. We’re looking to add someone onto our team who understands and is passionate about cultivating unexpected joy for others. If that sounds like you, we look forward to your application


Goals:

  1. Schedule, facilitate and complete all contracted employee experience programming with our corporate partners
  2. Proactively generate and diligently manage sales leads from inception to successful closure for partners and non-partners in addition to contracted programs.
  3. Develop and implement new engagement experiences to add to our programming opportunities and train Bee Downtown teammates on how to deliver the programs.


Coordination of Partner Programming:

  • Work closely with Bee Downtown Partnership Managers and Beekeepers to schedule and implement partner programming throughout the year
  • Serve as main point of contact to corporate partners for experience planning, marketing, and day of coordination for each event
  • Strong ability to independently develop and implement timelines, ensure timely procurement of all required materials, and arrange dedicated time in your schedule for the efficient assembly of event kits or necessary materials.
  • Timely and efficient in areas of preparation including materials, staffing, calendars and any extra details that may be needed.


Relationship Management:

  • Build and maintain strong relationships with partners 
  • Manage partner expectations and ensure experiences and their Bee Downtown facilitators are meeting Bee Downtown standards of excellence.
  • Send out surveys and post-experience deliverables to partners to play an active role in reinforcing the ROI for companies participating in our program.
  • Prove to be a reliable point of contact for our partners when they have questions, concerns or needs throughout the year.


Program and Campaign Execution:

  • Collaborate with internal teams, as well as partner teams, to plan, implement and execute Bee Downtown experiences to best fit the partners’ needs.
  • Coordinate and oversee the execution of Corporate Hive Program experiences
  • Track and measure the effectiveness of partnerships, using key metrics and reporting tools. Utilize Google Drive and CRM platforms.
  • Identify areas for improvement and implement strategies to optimize facilitation of efficient and exciting partnership experiences. 
  • Seamlessly orchestrate a diverse range of programs tailored for corporate audiences.


Networking and Industry Engagement:

  • Represent Bee Downtown at partner events and networking opportunities. Stay up-to-date with industry trends (both partner-specific and honeybee related), best practices, and emerging opportunities in sustainability and corporate social responsibility.
  • Advising, planning, and facilitating Partner events in Atlanta with Bee Downtown beekeepers, including Grand Openings, Hive Tours, Honey Tasting Classes, Executive Presentations, Leadership Trainings and more. This includes obtaining/scheduling any required materials or services as well as ensuring adequate BDT representation where additional staffing beyond local resources are required.


Role Challenges:

  1. Working in a fast-paced start-up where processes and infrastructure are still being implemented and changed.
  2. Dealing with trivial or demanding requests from partners with a constant smile and positive attitude. Partners change things quickly as well, and it’s important to adapt quickly to meet their needs, regardless of when it’s inconvenient for you.
  3. The agricultural industry is very seasonal which means a fluctuating work/life balance.
  4. Understanding and having the skill to ensure each partner is communicated with and connected with in the way that best fits them and what they need from the partnership. A “one size fits all” approach will not be successful in cultivating great, authentic relationships with our partners. 
  5. While the experiences are replicable and you will be delivering experiences multiple times with different partners, this role is not about outsourcing the work with third-party vendors. You will be the main point of contact and the primary Bee Downtown teammate delivering these experiences.


Qualifications:

  • 3 years experience in corporate events management and execution
  • Excellent public speaking skills
  • Facilitation experience with corporate groups
  • Proficient in G-Suite, Microsoft Office and Canva 
  • Excellent relationship building and communication skills
  • Ability to learn quickly in a fast-paced environment with minimal supervision
  • Proven ability to be organized, accountable, and responsible
  • Must enjoy working in a startup environment
  • Preferred: prior experience managing a team
  • No prior honeybee knowledge required
  • Ability to stand on feet for 5 hours a day
  • Ability to regularly lift and move 30-50 pounds on a daily basis

Only inquiries with both requirements attached will be considered. To apply, please click the “Apply Now” button below

**Bee Downtown is an agricultural startup that is quickly growing. To continue building the culture of our organization, and ensure clear communication amidst many moving parts of our company, we expect Bee Downtown employees to work from our office during the work week.

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