Administrative Assistant
1 month ago
Location: Hybrid, New York
Position Type: Contract, 10-15 hours per week
Travel Required: Yes
Pay: Starting at $22; pay commensurate with experience
WangaWoman LLC is a dynamic and innovative company seeking an experienced Administrative Assistant to join our team in New York. We are looking for a dedicated professional who can manage administrative duties and support our team efficiently.
Key Responsibilities:
As the Administrative Assistant at WangaWoman LLC, you will be integral to our team, handling a diverse array of tasks to maintain operational efficiency. Your role will require strong organizational skills, effective communication, and the ability to multitask in a fast-paced environment. You will be responsible for supporting our team through various administrative duties, contributing significantly to our organization's smooth functioning and success.
- Provide administrative support to ensure efficient office operations.
- Maintain digital filing systems.
- Schedule appointments and manage calendars for staff, including making travel arrangements.
- Coordinate logistics for meetings, including room setup, catering, on-site event/talent management, and meeting coordination.
- Check P.O. Box and deliver incoming mail and packages to staff.
- Respond to emails and other digital queries and correspondence.
- Draft and edit letters, reports, and other documents.
- Input and update information in databases and spreadsheets.
- Prepare meeting agendas and take meeting minutes.
- Use word processing, spreadsheet, and presentation software to create and edit documents.
- Research as requested and compile and summarize information for reports or presentations.
- Present a positive and professional image for the organization.
Key Competencies:
- Effective Communication: Manage written communications, ensuring clarity, professionalism, and adherence to grammar standards.
- Decision Making and Problem Solving: Assess information, make informed decisions, and develop solutions for organizational tasks and challenges.
- Client Service: Provide excellent support to internal and external clients, managing interactions and requests with promptness and efficiency.
- Accountability: Demonstrate responsibility for actions and outcomes, delivering work on time and upholding organizational standards.
- Team Work: Collaborate effectively with colleagues, align individual efforts with team objectives, and contribute to team success.
- Confidentiality: Safeguard sensitive information, implement security measures, and adhere to confidentiality protocols.
- Planning and Organizing: Set objectives, manage resources, and create workflows to efficiently accomplish tasks and projects.
- Attention to Detail: Ensure accuracy and thoroughness in tasks and documents, maintaining organized records and documentation.
- Technology Acumen: Utilize office software, manage data, and employ digital communication tools effectively.
- Fiscal and Resource Management: Plan and optimize resource allocation, manage expenses and develop strategies for efficient resource utilization.
Preferred Competencies:
- Industry/Job Knowledge and Skill Application: Maintain an understanding of the organization's products, services, and industry trends, ensuring compliance with regulations and maintaining professional networks.
Educational Background:
- High school diploma or equivalent required.
- Associate's or bachelor's degree preferred in Business Administration, Communication, or related fields.
- Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS) and/or similar certification is preferred.
Experience:
- Three years of experience as an Administrative Assistant is required.
- Experience as an Executive and/or Personal Assistant is highly preferred.
Soft Skills:
- Empathy, patience, and a sense of humor are essential for creating a positive and supportive work environment.
Physical Demands:
- Ability to perform office-related tasks, including operating computers and other office equipment.
- Capability to manage occasional physical activities like lifting objects and moving materials.
Additional Requirements:
- Must have computer, mobile phone, and reliable internet connection.
- Willingness, ability, and means to travel locally, nationally, and internationally as required.
- Ability to office remotely as well as work onsite in various locations.
-
Administrative Assistant
1 month ago
New York, United States B M A MODELS LTD Full timeCEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...
-
Administrative Assistant
1 month ago
New York, United States B M A MODELS LTD Full timeCEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...
-
Administrative Assistant
1 month ago
New York, United States B M A MODELS LTD Full timeCEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...
-
Administrative Assistant
21 hours ago
New York, United States PROMESA R.H.C.F. Full timeJob DescriptionJob DescriptionPOSITION OVERVIEW: Under supervision of the Program Director, the Administrative Assistant is responsible for the organization and coordinating of the office operations and procedures in order to ensure organization effectiveness and efficiency. The Administrative Assistant reports to the Program Director of the program ensuring...
-
Administrative Assistant
1 month ago
New York, United States PROMESA R.H.C.F. Full timeJob DescriptionJob DescriptionPOSITION OVERVIEW: Under supervision of the Program Director, the Administrative Assistant is responsible for the organization and coordinating of the office operations and procedures in order to ensure organization effectiveness and efficiency. The Administrative Assistant reports to the Program Director of the program ensuring...
-
Administrative Assistant
4 weeks ago
New York, United States Servicereel Full timeJob DescriptionJob DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer...
-
Administrative Assistant
1 month ago
New York, United States East Harlem Council for Human Services, Inc. Full time**RESPONSIBILITIES**: The Administrative Assistant (AA) will provide general assistance to the Chief Financial Officer & Chief Human Resources Officer, plus other administrative functions. The AA will also serve as the receptionist. As a receptionist, the AA will serve as the primary point of contact for the administration floor, maintain a customer...
-
Administrative Assistant
1 month ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
-
Administrative Assistant
1 month ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
-
Administrative Assistant
1 month ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
-
Administrative Assistant
4 days ago
New York, United States Columbia University Full timeJob Type: Officer of Administration - Bargaining Unit: - Regular/Temporary: Regular - End Date if Temporary: - Hours Per Week: 35 - Standard Work Schedule: - Building: - Salary Range: 62,400 - 65,000 - The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets,...
-
Administrative Assistant
6 days ago
New York, United States The Abraham Joshua Heschel School Full timeAbraham Joshua Heschel School is seeking an Administrative Assistant to begin Mid-August. The full-time work schedule is Monday through Thursday 7:45AM to 4:45PM and Friday 7:45AM to 2:15PM. This is an in-person position. The Administrative Assistant will provide general office support to the main office, which includes, but is not limited to, providing...
-
Administrative Assistant
3 weeks ago
New York, United States Atlantic Group Full time· Location: New York, NY· Job # 37451Compensation: $90,000 base + bonusWe are representing an Administrative Assistant opportunity with a Private Equity firm in NYC. This person will support a team of Principals, Vice Presidents, and Associates. The entire team sits in NYC and there is one other Administrative Assistant that this hire will work with.The...
-
Administrative Assistant
3 weeks ago
New York, United States Atlantic Group Full time· Location: New York, NY· Job # 37451Compensation: $90,000 base + bonusWe are representing an Administrative Assistant opportunity with a Private Equity firm in NYC. This person will support a team of Principals, Vice Presidents, and Associates. The entire team sits in NYC and there is one other Administrative Assistant that this hire will work with.The...
-
Administrative Assistant
5 days ago
New York, New York, United States The Abraham Joshua Heschel School Full timeAbraham Joshua Heschel School is seeking an Administrative Assistant to begin Mid-August. The full-time work schedule is Monday through Thursday 7:45AM to 4:45PM and Friday 7:45AM to 2:15PM. This is an in-person position. The Administrative Assistant will provide general office support to the main office, which includes, but is not limited to, providing...
-
Administrative Assistant
2 weeks ago
New York, United States Partnership Employment Full timeJob DescriptionJob DescriptionImmediately hiring an Administrative Assistant for a permanent, remote role with a growing marketing firm! As a highly reputable regional advertising agency in NYC, the organization has been successful in developing new and effective media promotions for both Fortune 500 companies and small businesses. Recognized nationally as a...
-
Administrative Assistant
4 weeks ago
New York, United States Tandym Group Full timeAn investment services organization is eagerly searching for their next stellar Administrative Assistant to support their team in New York.Executive support: Primary administrative assistant for two co-founders, on both business and personal CalendaringAd hoc projectsTravel and expensesHelp manage phone calls/emailAdministrative:Team acts as pooled resource...
-
Administrative Assistant
4 weeks ago
New York, United States Tandym Group Full timeAn investment services organization is eagerly searching for their next stellar Administrative Assistant to support their team in New York.Executive support: Primary administrative assistant for two co-founders, on both business and personal CalendaringAd hoc projectsTravel and expensesHelp manage phone calls/emailAdministrative:Team acts as pooled resource...
-
Administrative Assistant
3 days ago
New York, United States Infojini Full timeJob DescriptionJob DescriptionTitle- Administrative Assistant Location: Lower Manhattan 250 Broadway, 10007 NY Duration- 6+ Months contract with high possibility of extension Job Summary:Administrative assistant will review and enter data on the voluminous Landlord-Tenant Division’s Nonpayment, Holdover and HP cases. They will assist and support the...
-
Administrative Assistant
4 weeks ago
New York, United States Planet Professional Full timeAdministrative AssistantContract 3+ months (with a chance to go perm if the person does well)Start ASAPProcess- interviewIndustry- Non-profit, social services (healthcare & employment services), about 300 employees Hours- 9-5 with 1 hour lunch (35 hours per week)Location- Onsite daily at 1825 Park Ave. New York, NY 10035Background- yesVaccinated- noWhy Open-...