Office Administrator
2 weeks ago
Office AdministratorLocation: Miami, FL (Brickell) | Full-time | On-siteSalary: $45,000 base + 10% Performance Bonus + BenefitsLumicity is a dynamic division of G2V Recruitment, specializing in cutting-edge markets across Tech, Energy, Engineering, and Life Sciences. As part of a globally recognized recruitment group with offices across the US, UK, and Europe, Lumicity is in an exciting period of growth in both revenue and headcount.We are seeking a detail-oriented and proactive Office Administrator to join our Miami office, located in Brickell This role is instrumental in maintaining operational excellence and a professional office environment, while also supporting the broader success of our national business. This is an exciting opportunity for a motivated professional who thrives in a fast-paced setting and is looking to grow within a dynamic, people-first organization.Key Responsibilities:Office Administration & OperationsServe as the first point of contact for visitors and staff, ensuring a welcoming and professional atmosphere.Oversee day-to-day office operations, including supply management, mail distribution, and vendor coordination.Maintain a clean, organized, and well-equipped workspace that reflects Lumicity’s brand and values.Support the planning and execution of internal events, team-building activities, and client-facing functions.Assist with marketing initiatives and social media coordination in collaboration with internal stakeholders.Provide administrative support to the Director and Operations Manager, as needed.Contractor Care & ComplianceManage contractor onboarding, including W2 and C2C compliance in partnership with payroll providers.Draft, distribute, and track client and candidate contracts; ensure timely uploads to Bullhorn.Administer timesheets, background checks, and contract extensions.Monitor contractor end dates and proactively support consultants with renewal processes.Maintain accurate and up-to-date contractor records in the CRM.Act as a liaison between contractors and the sales team, delivering consistent high-quality service throughout the contractor lifecycle.About You You'll thrive in this role if you bring:Proven experience in office administration or operations support, preferably in a fast-paced, client-focused environment.Strong interpersonal and communication skills with a professional and approachable demeanour.Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.Proficiency in Microsoft Office Suite; experience with CRM systems (e.g., Bullhorn) is a plus.Demonstrated ability to work independently and collaboratively across teams and time zones.A proactive mindset with a commitment to continuous improvement and service excellence.Ability to work independently and collaboratively across teams and time zones.Why Join Lumicity?Be an important part of a fun, young workforce within a globally recognized recruitment firm.You'll be the main coordinator in organizing and executing company events and celebrations.Work in a vibrant and energetic office with direct access to leadership and cross-functional teams.Join a supportive, high-energy culture that values initiative, collaboration, and career development.Gain exposure to multiple business functions and play a key role in shaping operational success across the US.If you are a driven professional who enjoys being at the center of a thriving team and is eager to grow with a forward-thinking organization, we'd love to speak with you
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Office Administrator
3 weeks ago
Miami, United States Lumicity Full timeOffice Administrator – Miami (FL), West Hollywood (CA), Houston (TX), Chicago (IL)Lumicity is a dynamic division of G2V Recruitment, specializing in cutting-edge markets across Tech, Energy, Engineering, and Life Sciences. As part of a globally recognized recruitment group with offices across the US, UK, and Europe, Lumicity is in an exciting period of...
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Office Administrator
7 days ago
Miami, United States Staff Agency.com LLC (formerly Delta Hire, LLC) Full timeBase Pay Range $60,000.00 – $70,000.00 per year About the Role: We are seeking a friendly, flexible, and reliable Office Administrator to ensure our busy law office operates smoothly. If you’re the type of person who’s ready to wear multiple hats and always shows up with a great attitude, we want to meet you! Responsibilities: Answer and route phone...
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Office Administrator
3 weeks ago
Miami, United States Lumicity Full timeOffice AdministratorLocation: Miami, FL (Brickell) | Full-time | On-siteSalary: $45,000 base + 10% Performance Bonus + BenefitsLumicity is a dynamic division of G2V Recruitment, specializing in cutting-edge markets across Tech, Energy, Engineering, and Life Sciences. As part of a globally recognized recruitment group with offices across the US, UK, and...
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Office Administrator
7 days ago
Miami, United States Lumicity Full timeDirect message the job poster from Lumicity Location: Miami, FL (Brickell) | Full-time | On-site Salary: $45,000 base + 10% Performance Bonus + Benefits Lumicity is a dynamic division of G2V Recruitment, specializing in cutting‑edge markets across Tech, Energy, Engineering, and Life Sciences. As part of a globally recognized recruitment group with offices...
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Office Administrator
18 hours ago
Miami, United States Staff Agency.com LLC (formerly Delta Hire, LLC) Full timeBase Pay Range$60,000.00 $70,000.00 per yearAbout the Role:We are seeking a friendly, flexible, and reliable Office Administrator to ensure our busy law office operates smoothly. If youre the type of person whos ready to wear multiple hats and always shows up with a great attitude, we want to meet you!Responsibilities:Answer and route phone calls, greet...
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Office Administrator
7 days ago
Miami, United States EMJ Full timeAre you an organized, proactive individual looking for a rewarding career in a fast‑growing company? AMJ is seeking an Office Administrator to play a key role in our operations. This is a unique opportunity to grow professionally while supporting our mission to help healthcare professionals become Gold Medal Winners. As part of the AMJ team, you'll be at...
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Maintenance Office Administrator
15 hours ago
Miami, FL, United States Atrium Staffing Full timeOur client in the real estate space is a growing organization with a strong focus on property operations, maintenance efficiency, and team collaboration. They are looking to add a Maintenance Office Administrator to their team. Salary/Hourly Rate: $48k - $53k Annually (Based on experience) Position Overview: The Maintenance Office Administrator provides...
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Maintenance Office Administrator
2 days ago
Miami, FL, United States Atrium Staffing Full timeOur client in the real estate space is a growing organization with a strong focus on property operations, maintenance efficiency, and team collaboration. They are looking to add a Maintenance Office Administrator to their team. Salary/Hourly Rate: $48k - $53k Annually (Based on experience) Position Overview: The Maintenance Office Administrator provides...
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Maintenance Office Administrator
7 hours ago
Miami, FL, United States Atrium Staffing Full timeOur client in the real estate space is a growing organization with a strong focus on property operations, maintenance efficiency, and team collaboration. They are looking to add a Maintenance Office Administrator to their team. Salary/Hourly Rate: $48k - $53k Annually (Based on experience) Position Overview: The Maintenance Office Administrator provides...
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OFFICE ADMINISTRATOR
7 days ago
Miami, United States Cueto Engineering Full timeCueto Engineering is currently seeking experiencedoffice administrators to join our team. Description The Office Administrator will be responsible for serving as the face of the company, offering friendly service to those entering the building or calling on the phone, responding to emails, preparing and sending letters/proposals, making appointments for all...
