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Administrative Assistant

2 months ago

Morgantown, United States West Virginia University Research Corporation Full time
Description

The Cancer Institute Clinical Research Unit at West Virginia University Research Corporation is currently accepting applications for a (Hybrid) Administrative Assistant.


About the Opportunity


This position provides administrative support to the Director and Staff of the Clinical Research Unit (CRU) at the West Virginia University Cancer Institute (WVUCI).


This position provides program, as well as direct internal and external client support services. Responds to inquiries and independently resolves matters of low to moderate complexity. Responsibilities require some judgment, resourcefulness, and originality, but diverse guides and precedents are usually available to apply or adapt to the circumstances. Work effort has considerable impact on client services, program and project image, with potential legal liabilities.


At WVU Research Corporation, we strongly believe in work-life balance and keeping time for things we love outside our work. WVU Research Corporation offers a comprehensive benefits package with a variety of options to suit your needs:



  • 13 paid holidays (staff holiday calendar)
  • Paid Time off (PTO)
  • 403(b) retirement savings with a fully vested 3% employee contribution match, (Employees have the option of contributing an additional 1-3% of their earnings to the plan, which is also matched by the WVURC)
  • A range of health insurance and other benefits
  • Dependent Education Scholarship
  • WVU Perks

What You‘ll Do



  • Oversees key office administrative duties such as supply ordering, inventory, mail delivery, centralized phone and email contact.
  • Receives CRU visitors, vendors and investigators.
  • Assists in document collection from the Principal Investigator, Co- Investigator, Research staff, nurses for IRB submissions and protocol compliance.
  • Maintain CVs, Licenses, NCI Registrations, IRB required training certifications, Lab certification files for all WVUCI sites, including affiliate locations.
  • Assists in maintaining protocol regulatory binders.
  • Compiles study documents and patients charts for shipment to off-site storage or archiving.
  • Contacts Sponsors when protocols files are eligible for destruction.
  • Performs data input into the OnCore database.
  • Manages scheduling for CRU meetings and external monitors, locating meeting rooms, catering and other required items as necessary, documenting on centralized unit Outlook calendars.
  • Produces meeting agendas and meeting minutes for staff and leadership meetings as necessary.
  • Prepares invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Assists in budget and contract routing to the WVU Office of Sponsored Programs.
  • Coordinates the WVUCI Protocol Review and monitoring committee, including setting agendas, meeting minutes and updating status in OnCore.

Qualifications

  • Associate‘s degree required; Bachelor‘s degree preferred.
  • A minimum of three (3) years of experience in the following:

    • Providing administrative support


  • Any equivalent of combination of related education and/or experience will be considered.
  • All qualifications must be met by the time of employment.

Knowledge, Skills and Abilities



  • Skilled at managing and maintaining multiple schedules along with own workload.
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

  • Strong verbal and written communication skills.

  • Knowledge of computer software, including Microsoft Outlook, Word, Excel and presentation applications.

  • Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

  • Skilled at creating reports, memos, and other documents.

  • Maintains skills in, or knowledge of, professional principles, legal and/or reporting requirements affecting area of responsibility.

  • Ability to read and comprehend instructions, correspondence, and memos.
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

About Research Corporation

The WVURC was created as a not-for-profit corporation in 1985 to support research (R1) at West Virginia University. We provide evaluation, development, patenting, management, and marketing services for inventions of the faculty, staff and students of the University.


The WVURC receives and administers funds awarded by external agencies for research and other activities and is responsible for helping protect intellectual property through patents, copyrights and licensing agreements for start-up companies based on University research.


West Virginia University Research Corporation is proud to be an Equal Opportunity employer. We value diversity among its employees and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.

Job Posting: Nov 8, 2024Posting Classification: Research CorporationExemption Status: Non-ExemptBenefits Eligible: YesSchedule: Full-time