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Administrative Assistant

2 months ago

Morgantown, United States ERP International Full time

Overview:

ERP International is seeking an Administrative Assistant to support the Force Integration Division, US Army Medical Materiel Development Activity at Morgantown, WV. Hybrid - Required to be in office at least 3 days per week. Come discover the immense pride and job satisfaction ERP Employees have in caring for our Military Members, their Families and Retired Military Veterans

Culture of ERP: Fast-paced, fun, collaborative, energetic, and positive.

Be the Best Join our exceptional team in a dynamic work environment only to discover the immense job satisfaction and pride of being an ERP Employee Apply online today and discover more about this exceptional employment opportunity.

Be the Best ERP International is honored to be named a 2024 Top Workplace by The Washington Post 5 Years Running

Connect With Us Apply online today and discover more about this exceptional employment opportunity. www.erpinternational.com

ERP Offers Employees:

* Competitive Salaries & Benefits
* Medical/Dental/Vision, STD/LTD/Life, and matching 401k

* Health Advocate & Concierge Services
* Employee Recognition Programs

* Employee Appreciation & Company Sponsored Events

* Community Outreach & Charity Work

About ERP International, LLC: ERP International, LLC (www.erpinternational.com) is a trusted health, science, and technology solutions provider with a proven ability to create transformational results driving our government and commercial sector customers to be their best. We are a recognized leader in leveraging our mature capabilities to build scalable, resilient, high-performance business solutions and empowering organizations to deliver on the promises of excellence. We bring together brainpower, insightful research, quantitative benchmarking, innovation, mature structured problem-solving methodologies, and hands-on experience to improve our clients business environments. ERP is an Equal Opportunity Employer - Disability and Veteran.

Responsibilities:

The duties include, but are not limited to communicating, coordinating, facilitating, and managing the administrative operations in support of USAMMDAs Force Integration Divisions materiel fielding mission.

  • Coordinate travel arrangements while working closely with travel agent, materiel fielding team and management.
  • Schedule airport shuttle transportation.
  • Maintain in-office spreadsheet and databases.
  • Produce error free/grammatically correct letters, forms, and minutes of meetings and trainings.
  • Prepare reports using various software packages.
  • Create and manage a filing system of After-Action Reports and other documents.
  • Research historical data and provide documentation at request of military units and government agency.
  • Inventory stock control of office and travel supplies; order supplies as needed.
  • Create and maintain filing systems, both electronic and physical.
  • With little or no supervision, prepare special projects as requested/assigned by USAMMDA in a timely manner.
  • Manage and maintain all GFE and property book compliance for the office using an Access database.
  • Work with management to develop process improvements for current tasks to ensure the best practice and organization is being used.
  • Create tracking spreadsheets for use in office for various tasks. Ensure all items are kept up to date. Produce and maintain a filing system for all documentation for each employee.
  • Answer phones and direct calls.
  • Prepare routine correspondence, forms, and other documents.
  • Coordinate conferences, meetings, and events.
  • Attend meetings, record and report on proceedings.
  • Review outgoing materials and correspondence for internal consistency and conformance with supervisors procedures.
  • Coordinate personnel and administrative forms and forward for processing.
  • Assist with in office in-processing of new employees.
  • Scan office and travel documentation.
  • Perform other duties as required.


Qualifications:

Required Education:

  • Minimum Associates Degree preferred, or equivalent experience

Required Experience:

  • Desired 3+ years relevant experience
  • Proficiency in Microsoft (MS) Office applications including MS Access, Excel, Outlook, PowerPoint, Teams, and Word
  • Excellent written and verbal skills
  • Strong organizational skills with ability to multi-task
  • Experience arranging travel

Clearance Requirements:

  • Must possess ability to obtain and maintain a Government security clearance; an active clearance at the time of application highly desired

Standard Interview & Selection Process:

  • Recruiter Pre-Screen
  • If selected, Interview with Hiring Manager and/or Technical Lead