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Financial Director
2 months ago
Tucson Residence Foundation (TRF) is a non-profit organization dedicated to ensuring people with intellectual and developmental disabilities live, learn, work, and play successfully alongside their peers in the community. We believe that every person deserves to be treated with dignity and respect, and all people have a right to work towards and fulfill their individual dreams and purpose.
We are seeking a dedicated, mission focused Director of Finance to serve as a member of TRF’s dynamic, dedicated, and experienced Leadership Team. The Director of Finance will oversee the organization’s finances/investments and provide guidance and oversight to the Finance team. Working together with the Executive Director, Leadership Team, and the Board of Directors, the Director of Finance will work to help grow our resources and continue to fulfill our commitment of exceptional service to the people we support for generations to come.
TRF is an exciting, culturally diverse, mission-oriented organization that offers competitive salaries, benefits, and a team focused culture. If you are interested in working hand in hand with a team of dedicated professionals with decades of experience in supporting people with intellectual and developmental disabilities, TRF is the place for you
Position: Director of Finance
Reports to: Executive Director
Supervises: All Finance department personnel including AR/AP, Payroll, and Staff Accountant
Primary Hours: Varied weekday hours between 8 am and 5 pm
Qualifications: Bachelor's degree in Accounting or related field preferred
Minimum 3 years of progressive accounting experience in a financial management position, previous experience as a CFO or Director of Finance preferred
Proficient in accounting software applications and Microsoft Office Suite, including advanced Excel skill
Working knowledge of Generally Accepted Accounting Principles (GAAP)
Working knowledge of job cost accounting
Excellent attention to detail and organizational skills
Ability to prioritize, multi-task, and consistently meet deadlines
Pay Range: $75,000 to $80,000 annually
FLSA Exempt position
General Responsibilities:
1. Responsible for the oversight and management of all functions of the Finance department staff.
2. Responsible for maintaining accuracy in the daily, monthly, and annual accounting functions, including annual audits and tax filings.
3. Works collaboratively with the Executive Director, Leadership Team and Board of Directors to ensure sound financial management of the organization.
4. Ensures compliance with all applicable funding agency's rules and regulations and state and federal laws.
5. Represents the Agency with professionalism and provides courteous customer service to members, families, guardians, and outside entities.
Specific Responsibilities and Duties:
1. Conducts monthly review of all general ledger reconciliations, bank reconciliations, and analysis of significant variance from the budget, including investigations of major variances to budget and recommending resolutions
2. Maintains Fixed Asset schedule, ensures it agrees to the general ledger
3. Maintains new vehicle purchases and sets up payments and amortization
4. Manages Finance Department activities, including oversight of all team responsibilities
5. Production of all Agency financial statements to include a presentation at the Board of Directors and Finance Committee monthly meetings and submission of required financial reports to DES/DDD quarterly and annually
6. Performs a variety of accounting tasks that include but are not limited to verifying documents for completeness, accuracy, and compliance with government regulatory requirements
7. Monthly billing to DES/DDD and maintenance of weekly updates of the Monthly Analysis Report to ensure accuracy of hours for billing
8. Administrates agency credit cards, adjust balances and dispute charges as necessary.
9. Processes payments for company gas cards and exports transaction history for posting to general ledger.
10. Generates monthly gas card activity reports and sends them to Program Directors for review.
11. Initiates repair/replacement of damaged, lost, or stolen company property, phones, credit cards etc.
12. Manages compiling data and information for the annual audit and interfaces with the audit firm.
13. Manages compiling data to produce the annual tax filing produced by outside accounting firm.
14. Reviews and signs off on all accounts payable to ensure proper coding, timely payment, and allocations as required
15. Prepares the annual budget in conjunction with input from the Executive Director, HR Director, Associate Director, and Program Directors.
16. Cash management including funding A/P and payroll, monitoring balances and notifying the Executive Director and Board of Directors of cash positions and making recommendations regarding the customary limits of financial institutions, and preparing cash flow projections based on need
17. Calculates and records quarterly vacation accrual journal entries based upon reported data from Sage HRMS.
18. Communicates with Executive Director, Program Directors, and Program Supervisors regarding the management of client funds and required reporting to DES/DDD.
19. Ensures deposits are made timely, and appropriate records are maintained
20. Reviews and reconciles member's client fund accounts and communicates with representative payees, guardians, and DES/DDD as necessary.
21. Coordinates with operations regarding lease renewals and terminations.
22. Ensures Finance Policies are in compliance with DES/DDD and other government regulatory requirements and makes updates as needed.
23. Facilitates training related to policy and procedure changes as needed, to ensure the company is able to easily transition and implement necessary changes.
24. Coordinates with Operations Administrator regarding vehicle and facility related expenses by reviewing quotes and statements of work.
25. Presents quotes and statements of work to Executive Director and Board of Directors as needed for approval.
26. Participates in annual insurance renewals meetings while working in coordination with the Operations Administrator to provide all relevant data needed for renewal.
27. Participates in annual benefit renewal in coordination with the Human Resources Director and Executive Director.
28. Performs AP/AR, Payroll, and Staff Accountant, duties in the event of a staff absence or as needed.
29. Calculates staff bonuses and creates import files for payroll processing as needed.
30. Performs special projects associated with DES/DDD as needed.
31. Additional Duties and Responsibilities as assigned by Executive Director.
Tucson Residence Foundation is an Affirmative Action Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.
