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Administrative Services Assistant

3 months ago

Charleston, United States WV Departments of Health, Health Facilities, and Human Services Full time

Please note, by clicking Apply, you are requesting that a Talent Acquisition Team Member reach out to you regarding further application steps.


Nature of Work

Under general supervision, performs advanced, technical/mathematical work relating to the preparation, processing and coordination of personnel services allocations for a large state agency. Work requires assisting individual Bureaus' Human Resources staff in preparation of personnel services transactions and to assist in the resolution of funding or other coding issues.


  • Serves as a budgetary consultant to other agency financial staff regarding funding issues related to personnel services including grants/cash management, personnel/payroll, audit divisions and program CFO's, human resource staff and various state-run hospitals to facilitate standard accurate and professional personnel services transactions and informational data.
  • Responsible for the daily monitoring of departmental OASIS transactions regarding funding and budgetary allocations for the Departments of Health, Health Facilities, and Human Services.
  • Assists in the preparation of the Department's Expenditure Schedules and Appropriation Requests.
  • Acts as an intra-agency liaison with the State Budget Office regarding the Department's transactions within wvOASIS system.


Minimum Qualifications

Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.

Substitution: Additional qualifying experience as described below may be substituted on a year-for-year basis for the required training.


Experience: One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.

Substitution: Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year-for-year basis.