Administrative Assistant

1 week ago

Lincoln, United States WESTCARE INC Full time
Job Details

Job Location
Logan Correctional Facility - 1096 1350th - Lincoln, IL

Position Type
Full-Time/Part-Time

Education Level
High School

Salary Range
$14.42 - $16.83 Hourly

Travel Percentage
Negligible

Job Shift
Day

Job Category
Admin - Clerical

Description

Position Summary:

Person in this position will be responsible forproviding administrative and clerical support of the program in accordance with the Department of Human Services Division of Substance Use Prevention and Recovery (SUPR). Essential job functions include those listed below.

Essential Job Functions:
  • Provide administrative/secretarial support to the supervising clinical counselor, e.g., scheduling appointments; correspondence; handling incoming/outgoing phone contacts; typing monthly, quarterly, and annual reports; and other related duties.
  • Coordinate and prepare for designated programmatic meetings, including meeting announcements, agenda, meeting materials, and recording/transcription of minutes of meetings.
  • Provide clerical support to the counseling and administrative staff as requested.
  • Assist in the development and implementation of substance abuse treatment policies, procedures, and program materials.
  • Make travel arrangements for staff members as needed.
  • Maintain filing system for administrative files and other relevant files.
  • Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff.
  • Assist in familiarizing clients to the program, including rules incentives, and other pertinent information for client success.
  • Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.
  • Perform any other duties as assigned.

Qualifications

Essential Qualifications:

Certifications/Licenses:
  • Not applicable for this position

Education:
  • High school diploma or equivalent is required.

Experience and Competencies:
  • Previous experience in a secretarial position, preferably in a social service setting
  • Must be highly organized, detail focused, and have excellent time management
  • Must possess strong computer skills, to encompass all Microsoft Office applications
  • Excellent communication and interpersonal skills
  • Superior writing skills
  • Ability to pass background check
  • Ability to obtain and maintain OIG LEIE clearance
  • Ability to pass pre-employment drug screening
  • Ability to exercise good judgment and discretion
  • Ability to work well in a team environment
  • Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality
  • Must have professional appearance and demeanor
  • Must be culturally/linguistically sensitive to populations served
  • Ability to obtain and maintain clearance from Illinois Department of Corrections
  • Ability to obtain and maintain CPR certification, first aid certification, and an annual tuberculosis test

Working Conditions:
  • Work is primarily performed in an institutional setting.

Essential Physical and Mental Demands of the Job

The employee must be able to perform the following essential duties and activities with or without accommodation:

Physical Demands:
  • Requires mobility and physical activity: Having an adequate range of body motion and mobility to work in an office, residential, or outdoor environment including standing and walking (even and uneven surfaces), sitting for extended periods of time, bending, twisting, reaching, balancing, occasional lifting and carrying of up to 50 pounds. Use of computer and telephone systems is required, which includes coordination of eye and hand, and fine manipulation by the hands (typing, writing, and working with files). Requires the ability to defend oneself and clients in physically abusive situations through the use of approved verbal de-escalation techniques.
  • Requires talking: Expressing or exchanging ideas by means of the spoken word. Talking is required to impart oral information to employees, clients, patients, and the public, and in those activities in which the employee is required to convey detailed or important spoken instructions to others accurately, loudly, or quickly.
  • Requires hearing: Hearing is required to receive and communicate detailed information through oral communication.
  • Requires seeing: Clarity of vision at 20 inches or less and at distance. This factor is required to complete paperwork for many of the employees essential job functions and to observe client behavior and activities in and out of the facility.
  • The normal work routine involves no exposure to human blood, body fluids or tissues. However, exposure or potential exposure may be required as a condition of employment. Appropriate personal protective equipment will be readily available to every employee.

Mental Demands:
  • Requires the ability to collect and analyze complex numerical and written data and verbal information to reach logical conclusions.
  • Requires the ability to work and cooperate with clients, co-workers, managers, the public and employees at all levels in order to exchange ideas, information, instructions and opinions.
  • Requires the ability to work under stress and in emotionally charged settings.
  • The ability to defend oneself and clients in mentally/verbally abusive situations through the use of approved mental/verbal de-escalation techniques.
Learn More

  • Administrative Assistant

    3 weeks ago

    Lincoln, United States Frontier Cooperative Full time

    FRONTIER COOPERATIVE is an agriculture leader in Nebraska providing grain, agronomy, feed and energy products and services to our customers. At Frontier, we have a long-standing tradition of successful partnerships with our customers by managing our business with the highest integrity and quality while being responsible stewards in our communities. We are...

  • Administrative Assistant

    2 months ago

    Lincoln, United States WestCare Foundation Full time

    Administrative Assistant Job Details Job Location Logan Correctional Facility - 1096 1350th - Lincoln, IL Position Type Full-Time/Part-Time Education Level High School Salary Range $14.42 - $16.83 Hourly Travel Percentage Negligible Job Shift Day Job Category Admin - Clerical Description Position Summary: Person in this position will be...

  • Administrative Assistant

    4 weeks ago

    Lincoln, United States Hubbell Incorporated Full time

    Job OverviewThe Administrative Assistant II is responsible for providing support to the organization by managing schedules, handling correspondence, organizing meetings, managing records, and performing a variety of administrative tasks to ensure the smooth operation of Hubbell‘s offices. A Day In The LifeEvery day at Hubbell is different and you‘ll...

  • Administrative Assistant

    3 weeks ago

    Lincoln, United States WESTCARE INC Full time

    Job DetailsJob LocationLogan Correctional Facility - 1096 1350th - Lincoln, ILPosition TypeFull-Time/Part-TimeEducation LevelHigh SchoolSalary Range$14.42 - $16.83 HourlyTravel PercentageNegligibleJob ShiftDayJob CategoryAdmin - ClericalDescriptionPosition Summary:Person in this position will be responsible forproviding administrative and clerical support of...

  • Administrative Assistant

    3 weeks ago

    Lincoln, United States bluegreen Vacations Full time

    As an Administrative Assistant you are responsible for providing administrative support to the resort manager and daily resort operations. You are efficient and comfortable being a member of a team, the ability to multi-task while managing administra Administrative Assistant, Administrative, Assistant, Hotel, Support

  • Administrative Assistant

    1 week ago

    Lincoln, United States Bluegreen Vacations - Bluegreen Corporation Full time

    As an Administrative Assistant you are responsible for providing administrative support to the resort manager and daily resort operations. You are efficient and comfortable being a member of a team, the ability to multi-task while managing administra Administrative Assistant, Administrative, Assistant, Hotel, Support Learn More

  • Administrative Assistant

    3 weeks ago

    Lincoln, United States Hubbell Power Systems, Inc. Full time

    The Administrative Assistant II is responsible for providing support to the organization by managing schedules, handling correspondence, organizing meetings, managing records, and performing a variety of administrative tasks to ensure the smooth oper Administrative Assistant, Administrative, Solutions, Assistant, Customer Service, Manufacturing, Technology,...

  • Administrative Assistant

    1 week ago

    Lincoln, United States Hubbell Power Systems, Inc. Full time

    The Administrative Assistant II is responsible for providing support to the organization by managing schedules, handling correspondence, organizing meetings, managing records, and performing a variety of administrative tasks to ensure the smooth oper Administrative Assistant, Administrative, Solutions, Assistant, Customer Service, Manufacturing, Technology,...

  • Administrative Assistant

    2 weeks ago

    Lincoln, United States BryanLGH Medical Center Full time

    GENERAL SUMMARY: Provides administrative and clerical support to the assigned area(s). PRINCIPAL JOB FUNCTIONS: 1. *Commits to the mission, vision, beliefs and consistently demonstrates our core values. 2. *Tracks and collects data from various internal sources and prepares reports. 3. *Maintains work calendars; schedules external and internal...

  • Project Administrative Assistant

    3 weeks ago

    Lincoln, United States Mortenson Full time

    Company Overview: Mortenson's success is not a matter of luck; it's a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service. Our foundation and culture are based upon our values of trust, safety, teamwork, responsibility, service, and stewardship. We are inspired by a compelling purpose to build...

  • Administrative Assistant

    1 week ago

    Lincoln, United States Lincoln Tech Full time

    Demonstrate your versatility at Lincoln Tech. We are seeking an Administrative Assistant to serve as an Education Coordinator who will assist with projects, events, reports, record keeping, and student administration. If you're organized, detail-oriented, and ready to contribute to our mission, we welcome you to join us at Lincoln Tech.Requirements* High...

  • Administrative Assistant

    1 week ago

    Lincoln, United States Bryan Health Full time

    GENERAL SUMMARY:Provides administrative and clerical support to the assigned area(s).PRINCIPAL JOB FUNCTIONS:1. *Commits to the mission, vision, beliefs and consistently demonstrates our core values.2. *Tracks and collects data from various internal sources and prepares reports.3. *Maintains work calendars; schedules external and internal department meetings...

  • Administrative Assistant

    3 weeks ago

    Lincoln, United States Lincoln Tech Full time

    Demonstrate your versatility at Lincoln Tech. We are seeking an Administrative Assistant to serve as an Education Coordinator who will assist with projects, events, reports, record keeping, and student administration. If you're organized, detail-oriented, and ready to contribute to our mission, we welcome you to join us at Lincoln Tech. Requirements * High...

  • Administrative Assistant

    1 week ago

    Lincoln, United States Fellowship of Christian Athletes Full time

    The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office.MINISTERIAL DUTIESThese responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and...

  • Administrative Assistant

    3 weeks ago

    Lincoln, United States Fellowship of Christian Athletes Full time

    The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office.MINISTERIAL DUTIESThese responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and...

  • Administrative Assistant

    1 month ago

    Lincoln, United States Fellowship of Christian Athletes Full time

    The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. MINISTERIAL DUTIES These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and...

  • Administrative Assistant

    1 month ago

    Lincoln, United States Lincoln Tech Full time

    Demonstrate your versatility at Lincoln Tech. We are seeking an Administrative Assistant to serve as an Education Coordinator who will assist with projects, events, reports, record keeping, and student administration. If you're organized, detail-oriented, and ready to contribute to our mission, we welcome you to join us at Lincoln Tech. Requirements High...

  • Administrative Assistant

    3 weeks ago

    Lincoln, United States Lincoln Tech Full time

    Demonstrate your versatility at Lincoln Tech. We are seeking an Administrative Assistant to serve as an Education Coordinator who will assist with projects, events, reports, record keeping, and student administration. If you're organized, detail-oriented, and ready to contribute to our mission, we welcome you to join us at Lincoln Tech.RequirementsHigh...

  • Administrative Assistant

    1 week ago

    Lincoln, United States Lincoln Tech Full time

    Demonstrate your versatility at Lincoln Tech. We are seeking an Administrative Assistant to serve as an Education Coordinator who will assist with projects, events, reports, record keeping, and student administration. If you're organized, detail-oriented, and ready to contribute to our mission, we welcome you to join us at Lincoln Tech.RequirementsHigh...

  • Administrative Assistant

    3 weeks ago

    Lincoln, United States Lincoln Tech Full time

    Demonstrate your versatility at Lincoln Tech. We are seeking an Administrative Assistant to serve as an Education Coordinator who will assist with projects, events, reports, record keeping, and student administration. If you're organized, detail-oriented, and ready to contribute to our mission, we welcome you to join us at Lincoln Tech. Responsibilites ...