Administrative Assistant

2 weeks ago

Brooklyn, United States Tutor Perini Full time

Administrative AssistantThe expected salary range for this position is $30/hr to $35/hr depending on experience. ***NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION*** ***Applicants must be eligible to work in the United States without visa sponsorship now or in the future*** TPC- Building Projects, a Tutor Perini Company, is the company selected to execute construction of the Brooklyn Jail Project in New York. TPC- Building Projects is seeking an Administrative Assistant to join the project in Brooklyn, NY.About Brooklyn Jail ProjectExtraordinary Projects, Exceptional Performance The approximate $3B project scope includes design and construction of a new state-of-the-art facility. The facility will contain 1,040 beds for men, programmatic elements such as a gymnasium, multi-purpose rooms, and educational and workforce development spaces.In addition, the facility will provide 30,000 square feet of community facility space, a below-grade tunnel connection to the Kings County Criminal Court building, a secured entry (sally port), and 100 accessory below-grade parking spaces for all staff and service providers.Job SummaryThe Administrative Assistant will provide vital administrative and clerical support to ensure efficient operation of the construction office. The ideal candidate will be highly organized, capable of multitasking in a fast-paced environment, and possess excellent communication and problem-solving skills.Job DescriptionPerform general office duties including answering phones, handling correspondence, filing, and data entry.Support project managers and site supervisors with document preparation, meeting coordination, and reporting.Maintain project documentation, including contracts, permits, change orders, and schedules.Track and order office and site supplies to ensure adequate inventory.Coordinate with subcontractors and suppliers regarding deliveries, paperwork, and job site logistics.Assist with payroll processing, timekeeping, and invoice tracking.Help maintain safety records, training logs, and compliance documentation.Schedule meetings, appointments, and travel as needed.Support bid preparation and project proposal submissions.RequirementsProven experience as an administrative assistant, preferably in a construction or related industry.Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).Familiarity with construction management software (e.g., Procore, Buildertrend, PlanGrid) is a plus.Strong organizational and time management skills.Excellent written and verbal communication abilities.Ability to work independently and as part of a team.High school diploma or equivalent required; Associate's or Bachelor's degree preferred.Equal Opportunity Employer

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