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Meeting Planner

3 months ago

Washington, United States Randstad Full time

Junior Meeting Planner - 2-4 Month Contract - REMOTE but needs to be local to Washington DC or New York NY


FULL TIME 830-530 M-F



Essential Job Functions:

  • Manages meeting logistics and on site operations of assigned projects. Committee meeting coordination of rooming list, menu development and banquet event orders, on-site management, budget reporting and post conference expenses and payment.
  • Source meeting space from Hotels and Convention sites for off site Hearings.
  • Wide based knowledge of Cvent (vendor supplier sourcing, registration, reporting, budgeting).
  • Ability to negotiate contracts and knowledge hospitality legal terms.
  • Create food and beverage plans for committee meetings.


Other Responsibilities:

  • Invoice Reconciliation and forecasting reports to finance
  • Meetings (American Express) Card Reconciliation
  • Creating PSA and Task Orders
  • Web-casting and Multi Casting
  • In depth knowledge of caterers and conference centers
  • In depth knowledge of audio visual equipment


Education/Experience Requirements:

  • College degree or equivalent and three (3) years of experience in meeting management or hospitality experience. CMP preferred.
  • Comprehensive knowledge in contract negotiations and background on registration systems a plus.
  • Independent to work onsite at conferences.
  • Proficiency using a PC with Microsoft Suite
  • Some travel may be required to DC, Rockville, MD and New York City Officdes
  • Knowledge of CVENT databases.
  • The ability to implement projects independently and work with various departments as a team is absolutely necessary.