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Operations Coordinator

2 months ago

Scottsdale, United States Immedia Full time

What Immedia Does

Immedia Integrated Technologies is a 20-year-old workplace technology company providing audiovisual and communications technology for commercial applications. We design, build, and support conferencing, learning, entertainment, and marketing technologies for enterprise clients.

In 2020 Immedia’s CEO/Founder designed a one-of-a-kind 14ksf showroom. The Southwest Experience Center and Immedia’s corporate offices. The Southwest Experience Center changed the game of finding new clients to serve.


Operations Coordinators oversee the project delivery process of commercial AV projects alongside a Project Manager.


· Attend project meetings with the PM, representing them when they are unavailable.

· Update various systems and internal and external stakeholders on project and installation work

plans and change orders.

· Coordinates and collaborates with other internal departments including the Warehouse,

Scheduling, Materials, Programming and Installation teams while ensuring positive working

relationships.

· Adjusts construction schedules based on resource availability and keeps internal teams informed

of changes and progress.

· Schedule and participate in key project meetings, including handoffs and postmortems.

· Review daily status reports and oversee task completion.

· Manage PlanGrid subscriptions and associated iPads.

· Create, document and communicate status reports and project close-out information.

· Ensure job costing/labor hours are tracked accurately on a daily basis.

· Assist PM/Foreman during site walks and document observations.

· Update Scope of Work (SOW) as needed.


Competencies:

Strong technical aptitude, quickly adapting to new technologies and software.

Proficiency in interpreting and responding to business communications and contracts.

Effective written and verbal communication skills for interactions with various stakeholders.

Problem-solving skills in diverse situations with limited standardization.


Work environment: Office and field including client sites that may be under construction and require PPE.


Physical demands: Sitting for long periods of time and walking client sites under construction.


Travel required Weekly, all local


Minimum Requirements

· Four-year college degree.

· Minimum of two years' relevant experience, or equivalent combination.


Affirmative Action/EEO statement

Immedia is an Equal Opportunity Employer. We hire first on core values, then on experience, knowledge, and education. Factors outside of these four areas are not considered in the application and hiring process. This includes race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or other personal factors that have nothing to do with ability and job performance. Immedia will not tolerate discrimination or harassment and values providing a safe, confident workplace for all members of the team.


Other duties

This job description is not designed to cover all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

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