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Accounts Receivable/Payable Specialist

3 months ago

Blaine, United States Chandler Industries Full time

Accounts Receivable/Payable Specialist

Chandler Industries, a successful manufacturing company, is looking for an Accounts Receivables/Payable Specialist to join our team at our new state-of-the-art facility located in Blaine, MN


The role of the Accounts Receivable/Payable Specialist (AR/AP Specialist) encompasses a range of responsibilities related to financial transactions. This individual will manage data entry tasks associated with invoicing sales orders, including the distribution of invoices through mail, email, or customer portals. The position involves processing cash receipts, managing collections, and contributing to semi-annual bank audits and annual financial audits.


Additionally, the AR/AP Specialist will be involved in various Accounts Payable functions such as reviewing expense reports, assisting the 1099 process, vendor maintenance, and supporting other A/P activities. This includes processing and researching invoices and payments, as well as backing up payments and participating in special projects.


Job Duties and Responsibilities:


Accounts Receivable

Invoice sales from daily shipment registers across multiple ERP systems.

  • Distribute invoices to customers through mail, email, or online portals.
  • Record cash, checks, and wire/ACH transactions for customer payments.
  • Process weekly remote customer deposits using check scanners and online bank portals.
  • Verify the validity of account discrepancies by obtaining and investigating information from required departments and from customers.
  • Assist in semi-annual bank audits and annual financial audits.
  • Handle collections, including examining customer payment plans, payment history, and making collection calls/emails.
  • Provide collection information to executive management.
  • Assist with company credit card reconciliation reporting.
  • Prepare weekly consolidated AR aging reports, track daily sales by site, and generate monthly sales reports.
  • Maintain up-to-date customer records while ensuring confidentiality.


Accounts Payable

  • Process daily accounts payable transactions, identifying cost-saving opportunities and process efficiencies.
  • Review and approve weekly payments, ensuring proper AP coding.
  • Analyze and approve all vouchers for scheduled payment, gathering and sorting relevant documentation.
  • Pay invoices, verify transaction information, and obtain payment authorization.
  • Resolve account discrepancies by investigating documentation, issuing payments, stopping payments, or making adjustments.
  • Scan, upload, and enter vendor invoice and credit information.
  • Reconcile and manage vendor rebates, liaising with relevant departments for accuracy.
  • Generate invoice deduction notices when necessary.
  • Review Accounts Payable aging reports and maintain accounts payable files.
  • Process expense reports and address vendor inquiries both verbally and electronically.
  • Lead automation projects to enhance the control environment.
  • Support training and policy compliance activities.
  • Assist with month-end close process, A/P accruals, and other special projects as required.

The AR/AP Specialist will also take on special projects and additional responsibilities as assigned.


Required Skills and Experience:


  • Associate or bachelor’s degree in accounting, Finance, or related field preferred.
  • Minimum 2 years accounting experience, with a strong understanding of collections, billing, and receivables and or full cycle accounts payable, including analysis of vendor accounts and aging reports, and/or month-end close process.
  • Knowledge and understanding of accounts payable processes and procedures, as well as accounting principles, debits, and credits.
  • Proficient knowledge of Microsoft Office (Word, PowerPoint, Outlook) with a high proficiency in Microsoft Excel.
  • Strong interpersonal communication skills: ability to communicate with varied levels of employees.
  • Exceptional attention to detail, organizational and problem-solving skills.
  • Strong analytical skills.
  • Strong written and verbal communication skills.
  • Highly adaptable; possesses a strong ability to manage multiple tasks and changing priorities.
  • Ability to maintain confidentiality.
  • Ability to multi-task; strong project management skills.
  • Ability to establish and contribute to a high degree of teamwork and collaboration with diverse groups.


This position requires use of information or access to hardware which is subject to the International Traffic in Arms Regulations (ITAR). All employees must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident, Political Asylee, or Refugee.


Additional Skills and Experience (Preferred or Helpful):

  • Epicor experience.


Chandler Industries offers an outstanding work environment, competitive wages, tuition reimbursement program, 401(k) with match and a comprehensive benefits package


Pre-Employment background required.


Chandler Industries is an Equal Opportunity Employer: Minorities, Women, Veterans, and Disabilities.