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Director Proposal Management

4 months ago

Bethesda, United States HMSHost Full time

Purpose:

The Director Proposal Management is responsible for end-to-end sales enablement and proposal development and responses. This role manages the proposal process in response to RFPs, RFEIs, etc. and prepares and delivers compliant and high-quality materials.


Essential Functions

  • Manages and oversees end-to-end proposal process inclusive of facilitating update calls, communicating risks, coordinating input and managing response process
  • Delivers compliant, high-quality proposals within specified timeframes
  • Coordinates, reviews, writes and/or edits proposal inputs from a variety of stakeholders
  • Leads the preparation and delivery of all proposal components
  • Prepares, verifies and completes response components including narrative, forms and legal questionnaires
  • Communicates and influences across all levels within the organization
  • Coordinates the approval of any exceptions or deviations
  • Prepares and maintains a master proposal outline, schedule and checklist outlining proposal components
  • Prepares and maintains status reports and briefings for higher-level management visibility
  • Manages post-submission activities related to bid submission including finalist presentations and requests for additional information from procurement officers


Interdependencies:

Design & Construction, Portfolio & Concept Development, Communications & Marketing, Operations, Finance, Legal, Strategic Alliances


Reporting Relationship:

This position reports to the Vice President Program Management


Minimum Qualifications, Knowledge, Skills, and Work Environment:

Education and Experience:

The combination of education and professional experience must exceed 8 years

  • In a leadership role: Requires 3 years of experience leading a team of professionals engaged in proposal management in business development
  • In a technical role: Requires 8 years of experience engaged in developing and delivering proposal management programs
  • A bachelor’s degree in a program related to the functional area can count for 3 of the eight-year requirement
  • An MBA or a master’s level degree in a program related to the functional area can count for an additional 2 years of the eight-year requirement
  • In the industry: 3-5 years of Hospitality, F&B and/or Retail experience preferred

Specialized Training:

  • Training that leads to a detailed understanding of proposal development process and driving response timelines
  • Training that leads to a thorough understanding of procurement processes
  • Demonstrated experience with quantitative and qualitative data analysis
  • Strong writing, editing, and proofreading skills

Specialized Skillset/Competencies/Traits:

  • Advanced business acumen and also has the strategic mindset required to understand the long-term implications of proposal management decisions and to advance the organization’s goals
  • Demonstrated history of anticipating the needs of the business and complex stakeholders, the employee population, and individual circumstances
  • Demonstrated history of creating and maintaining positive work environments through coaching, developing, and leading teams to achieve common goals
  • Demonstrated experience exhibiting a continuous improvement mindset with the ability to optimize work processes and achieve positive results


Location:

This position is based out of our F&B Center of Excellence in Bethesda, MD



Disclaimer:

All job requirements are subject to change to reflect the evolving position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an "at-will" basis. Dufry, Hudson and HMSHost are equal opportunity employers and do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.