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Logistics Administrator

3 months ago

Alameda, United States Planet Pharma Full time

Regular Shift 8AM - 5PM

SUMMARY/JOB PURPOSE:

The Logistics Administrator will be responsible in supporting supply chain procedures, from coordinating deliveries to managing shipping documentation. To be successful in this role, you should be well-organized and able to manage multiple tasks.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Interface with a diverse internal team across Clinical, Manufacturing, and Quality functions as well as external partners to support the coordination of inbound and outbound logistics activities.

• Coordinate activities with transportation carriers, Customs Brokers and importers.

• Documenting and monitoring the on time and in-full delivery of product to delivery points

• Research import/export requirements by country and transport lane.

• Review and ensure all necessary documentation is prepared and coordinated between 3rd party ship sites, CMOs, depots and sites

• Understand record keeping requirements and ensure compliance for all transport lanes.

• Monitor critical shipments across each leg of transport

• Reports shipping incidents with Quality Assurance.

• Assists in the administration of the Transportation Management System (TMS) for Clinical Supplies.

• Review billing invoices for payment.

• Apply for Import or Export permits as needed.

• Stay informed of global regulatory changes and updates related to international trade in order to ensure compliance.

• Represent Supply Chain Logistics in Supply meetings

• Provide visibility of shipping status through reports to keep the relevant stakeholders informed.


SUPERVISORY RESPONSIBILITIES:

• No Supervisor Responsibilities


EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS:

Education:

• 1-2 years of transportation logistics experience; and

• BS/BA degree in related discipline


Experience:

• Knowledge of Export & Import Documentation Requirements.

• Understanding of GxP in relation to transportation.

• Dangerous Goods Shipping Hazmat Awareness/Certification a plus

• Strong Microsoft Office Skills; specifically, in Spreadsheets and Outlook


Knowledge/Skills:

• Ability to multi-task and prioritize numerous tasks and complete under time constraints.

• Strong communication skills.


WORKING CONDITIONS:

G&A and Development/Alameda:

• Environment: primarily working indoors, performing clerical work

• Will be required to work after/before hours and on weekends when overseeing critical shipments.