Air Import Specialist

3 weeks ago

Elk Grove Village, United States Morrison Express Full time

Role & Responsibilities:


  • Receive, review, and process high-volume and/or complex import transactions for clients to include booking, billing, classifications, processing data through Morrison Express systems, and obtaining consular and other government agency releases as appropriate.
  • Check shipments in the warehouse as needed to ensure that all shipping documents correspond to actual shipments.
  • Obtain documentation from carrier operators, match them with pre-advice and open files on the freight management system (FMS).
  • Work closely with sales, account managers or sales office to respond expeditiously to customers’ needs.
  • Communicate to customers, carriers, and other offices/agents in a quick and thorough manner.
  • Notify customers/brokers of product arrival and charges associated with these services; to do the same with the invoicing process.
  • Generate freight transfer and support it with appropriate documentation.
  • Process bills of lading and provide clear instructions to the team for handling each shipment.
  • Ensure shipments of hazardous materials are checked and processed in accordance with all applicable regulations under the IATA, CFR.
  • Communicate timely with clients to set up and complete delivery of shipments.
  • Issue delivery orders to carriers/truckers to arrange timely delivery.
  • Complete all inbound moves; this includes, but is not limited to, ITs and permits to transfer.
  • Obtain all necessary documents and charges prior to releasing freight; to supply sufficient documentation that will accurately verify all carrier invoices before payment approval.
  • Trace lost freight and shortages; to follow-up with airlines/shipping lines and inform all stations /agents involved of these actions. File preliminary notices of claim.
  • Assure that each file contains all its necessary documentation in correct sequence; to notify all parties that payable and receivable documents are completed accurately and forwarded in a timely manner; to develop clear, concise, accurate records that enable the accounting department to properly credit and bill A/R and A/P.
  • Complete all tracking and billing milestones as set forth by company guidelines.
  • Perform any other duties that may be assigned by the Department Manager/District Manager.


Qualifications:


  • Some college or AA degree from an accredited college.
  • Minimum two years’ experience in Air Import processes and procedures.
  • Vast knowledge of AMS import process query issues resolution.
  • Familiarity with import/export documents – MAWB, HAWB, Invoice, Packing List and ability to recognize inconsistencies.
  • A basic understanding of INCO terms.
  • Experience of bonded freight and cargo.
  • Attention to detail, deadline-oriented, dependable, persistence, time management, independent, documentation skills, scheduling and reporting skills.
  • Proven ability to communicate effectively with clients and vendors.
  • Proven ability to suggest and implement corrective actions in case of issues that may arise.
  • Excellent organization, analytical, written, and oral communications skills.
  • Strong time management skills and the ability to multi-task and prioritize in a fast-paced environment, while exercising sound judgement.
  • Ability to think creatively and strategically to solve complex problems.
  • Must be a confident self-starter who can develop effective business relationships, both internally and externally.
  • Candidates must be self-motivated, customer service oriented, and eager to ensure the success of the team.
  • Ability to function independently, with minimal supervision, and thrive within a fast-paced and sometimes ambiguous environment.
  • Excellent computer knowledge, advanced Microsoft Office proficiency,

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