Receptionist

Receptionistfairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.With over $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes: fairlife ultra-filtered milk; Core Power High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife nutrition plan, a nutrition shake to support the journey to better health.A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.The construction of fairlife's manufacturing facility in Webster, NY is underway. This state-of-the-art, 750k sq ft, greenfield plant is expected to be operational in late 2025 and will lay the foundation for fairlife's next phase of growth as the leading dairy nutrition provider.Job PurposeThe Receptionist will play a crucial role in supporting the efficient operation of the reception desk and provide office support and customer service to team members and visitors.Responsibilities:Greet guests, employees and new hires and serve as a point of contact for staff and visitorsMaintain adequate inventory and stock levels in various areas such as office supplies, the milk cooler, bottled water, coffee supplies and the fountain machineEnsure the reception area and shared spaces are well maintained and organizedManage incoming and outgoing mail and coordinate package pickupsCoordinate, order and set up lunches and/or snacks for meetings, new hire orientation and visitorsAssist with new hire preparationSupport the coordination of event planning, team building activities and employee recognitionArrange meeting logistics, maintain shift calendars, update calendars with plant holidays, conference room availability and bookingMaintains content within AppSpaceManages onsite employee engagement eventsAssist with recruiting activities such as, open interview days and publishing and removing job postings and adsManage confidential documents and information with discretionSuggest and implement improvements to office processes and procedures to increase efficiencyProvide additional support to HR team and plant as neededSkills/Qualifications Required:High School Diploma or equivalent2+ years of experience in an administrative roleTop notch written and verbal communication skills for interacting with employees and guestsDemonstrated ability to handle high-pressure situations with poise and professionalismProficient in Microsoft Office and OutlookAbility to handle unexpected issues or challenges with quick thinking and effective solutionsMaster of managing multiple tasks, prioritizing responsibilities and keeping track of schedules and deadlinesPrecision handling of documents, data entry, and other administrative tasksSkilled in building and maintaining professional relationshipsAbility and willingness to be flexible with work hours as the business needsMust be able to communicate effectively in English for safety and operational purposesWorking Conditions and Physical Requirements:Work is normally performed in a typical interior/office work environment.Ability to stand/walk for extended periods of time, as needed.Ability to work off hours as needed.Ability to lift up to 25 lbs. as needed.Limited exposure to physical risk.Food Safety Requirements:Notify supervision of any repairs or adjustments that are required that may affect product quality or food safety.Understand, observe, and comply with the handling and usage of the color-coded container policy while in the Production Areas.Perform all duties necessary to meet Company, Customer and/or Government requirements/standards as prioritized by the Company.Ability to initiate action to prevent the occurrence of nonconformities relating to Food Safety and the Quality of the product, processes, quality system, or safety system.Identify and record any problems relating to Food Safety and the Quality of the ingredients, processes, quality system, or safety system.Control further processing or delivery of nonconforming product in terms of Food Safety and Quality issues until the deficiency or unsatisfactory condition has been corrected.In the event of absence, another employee with the same skill level will assume the duties and responsibilities as required.Position location: Webster, NYReports to: Human Resources ManagerExempt/Nonexempt: nonexemptBase pay range: $24 - $24 USDfairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.