Program Manager Offshore Shared Services

1 day ago

Tyler, United States Ministry HR Group Full time

We are looking for a Program Manager for one of our clients. The Program Manager is a mid-level leadership role responsible for overseeing the growth of a multi-national team dedicated to delivering high-quality professional services to clients. This position involves developing and implementing strategies to enhance service offerings, managing a team of professionals, and ensuring client satisfaction. The Program Manager will collaborate with internal stakeholders to align service delivery with business objectives, drive operational efficiencies, and foster strong client relationships. Ultimately, this role will utilize an entrepreneurial focus in working to build and

scale a services business in a fast-moving, transparent, and values-led organization to enable customer

and company success.


ROLES AND RESPONSIBILITIES

Leadership & Team Management:

• Lead, mentor, and manage a diverse, offshore shared services team, ensuring alignment with

company values and goals.

• Foster a collaborative and inclusive culture that promotes continuous learning and professional

growth.

• Develop and implement strategies to improve team productivity, efficiency, and morale in a

remote environment.

Customer-Focused Service Delivery:

• Ensure high levels of customer satisfaction by maintaining service quality, meeting SLAs, and

promptly addressing customer concerns.

• Act as the primary point of contact for stakeholders, ensuring clear communication and

expectations are consistently met.

• Drive a customer-centric approach across all team activities, focusing on delivering exceptional

value and service.

Strategic Planning & Execution:

• Develop and execute operational strategies for the offshore shared services team, aligned with

overall business objectives.

• Design and implement process improvements to enhance service delivery, reduce costs, and

optimize resources.

• Monitor and analyze key performance indicators (KPIs) to ensure the team meets or exceeds

operational targets.

Business Development and Sales:

• Design and develop service lines to be provided by offshore team

• Build out sales pipeline for further growth in high-need markets

• Strategic and creative thinker who can grow existing revenue with current clients by leveraging

existing services or developing new ones

• Proven ability to develop sales proposals, present to prospective clients, and close business

Remote Talent Development:

• Design and execute talent development programs tailored to the needs of remote teams, focusing

on skill enhancement, career progression, and leadership development.

• Provide regular coaching and feedback to team members to foster a culture of continuous

improvement and professional growth.

• Collaborate with HR to identify and address talent gaps, ensuring the team remains agile and

capable of meeting evolving business needs.

Operational Oversight & Compliance:

• Oversee day-to-day operations of the offshore shared services team, ensuring compliance with

company policies, legal requirements, and industry standards.

• Implement risk management strategies to mitigate operational risks and ensure business

continuity.

• Ensure that all processes and procedures adhere to relevant regulations and best practices,

maintaining high standards of governance and accountability.

Stakeholder Management & Reporting:

• Build and maintain strong relationships with key stakeholders, ensuring their needs are

understood and addressed effectively.

• Prepare and present regular reports on team performance, operational metrics, and strategic

initiatives to senior leadership.

• Act as a liaison between the offshore team and U.S.-based leadership, ensuring alignment and

smooth communication.

Innovation & Continuous Improvement:

• Identify opportunities for innovation within the shared services model, leveraging technology and

best practices to drive efficiency and effectiveness.

• Lead initiatives to enhance the team’s capabilities, including adopting new tools, technologies,

and methodologies.

• Promote a culture of continuous improvement, encouraging the team to challenge the status quo

and seek out better ways of working.

Budget & Resource Management:

• Develop and manage the budget for the offshore shared services team, ensuring resources are

allocated effectively and efficiently.

• Monitor and control costs, identifying opportunities for cost savings without compromising service

quality.

• Ensure the team has the necessary tools, resources, and support to deliver on their objectives.


KNOWLEDGE, SKILLS, AND ABILITIES:

• Bachelor's degree in Business Administration, Management, or a related field.

• Proven experience (5 years minimum) in program and multi-site management or a similar role, preferably in a service-oriented industry.

• Strong leadership skills with the ability to manage and motivate teams.

• Excellent organizational, communication, and problem-solving skills.

• Bi-lingual English/Spanish strongly preferred

• Experience in leading multi-cultural teams

• Proficient in Microsoft Office Suite and familiar with operations-related software.

• Ability to adapt to changing environments and tackle challenges proactively.


PHYSICAL DEMANDS:

• Prolonged sitting required, with ability operate office equipment which may include heavy lifting,

bending, and standing.

• Requires ability to always handle stressful situations in a calm and courteous manner.

• Requires working under some stressful conditions to meet deadlines and patient needs, and to

make quick decisions and resource acquisition.


This document in no manner constitutes a contract between the employee and the company. Texas employment law is “employment at will”, which applies to all phases of the employment relationship, either party in an employment

relationship may modify any of the terms or conditions of employment, or terminate the relationship altogether, for

any reason, or no particular reason at all, with or without advance notice.

Employer may develop and change personnel policies, reassign employees, and change such things as work

locations, schedules, job titles, job descriptions, pay and other aspects of jobs at will.

The company strives to provide Equal Opportunity employment. All qualified applicants will receive consideration for

employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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