Payroll Coordinator

4 weeks ago

Wichita, United States IMA Financial Group Full time

IMA Financial Group is seeking a Coordinator to join our growing Payroll team This role is responsible for partnering with Human Resources, Benefits, Compensation, and HRIS teams to ensure all new hires and employee changes are properly coded within the system and data integrity.

Responsibilities include, but are not limited to:

  • Partner with HR Business Partners and Talent Acquisition for processing new hires and promotions via Greenhouse and UKG
  • Serve as an admin user within the Applicant Tracking System (ATS), maintain proper files and tasks, troubleshoot errors as they occur, and work directly with the ATS help desk as needed
  • Responsible for data integrity within HRIS with thorough understanding of various coding, including proper titles, work locations, profit centers, and organization levels
  • Continually monitor the HRIS workflow process for improved efficiencies and enhancements
  • Work with HR, Benefits, Compensation and HRIS teams to ensure all new hires and employee changes are properly coded within the system and utilize automated workflows to correct incorrect data and/or make proper approvals
  • Responsible for administrative payroll functions including checking the mail, scanning, and filing of payroll documents into the electronic filing system.
  • Assist associates with questions or concerns regarding payroll policies and procedures
  • Assist the Payroll Manager with projects tied to M&A activity
  • Under the oversight of Payroll Manager, recommend the creation of new Epic codes for proper financial reporting
  • Approve termination workflows for the organization and notifies payroll administrators of any applicable final pay laws
  • Responsible for completing and filing written and verbal employment verifications
  • Help create and maintain payroll-related communications within IMA Central
  • Responsible for answering questions in regard to the timecard system, including assisting with editing timecards, timecard delegation, timecard audits and training associates and managers as needed
  • Serve as a backup for payroll processing for Payroll Administrators
  • Perform other payroll related duties and projects as assigned
  • Support and demonstrate IMA‘s core values
  • Value and understand the importance of diversity, equity, and inclusion among all IMA associates

Required skills and experiences:

  • High School Diploma required
  • 1 to 2 years of similar or related experience preferred
  • Experience with MS Office products required (specifically Outlook, Word, Excel, and PowerPoint)
  • Strong organizational and time management skills
  • Exceptional attention to detail and high-quality standards
  • Excellent verbal and written communication skills
  • Sound judgment, maturity, and the ability to handle sensitive and confidential information with discretion

Compensation & Benefits

Being a part of IMA has its benefits. When you become part of the IMA family, you become eligible to take part in our valuable benefits and rewards package designed to benefit you, your family, and your life. Our plans are cost-effective, convenient and provide progressive ways for staying healthy, protecting loved ones, pursuing financial security and living a full and balanced life. This role is eligible for the following:

Annual Performance Bonus, Stock Purchase, Medical Plans, Prescription Drugs, Dental, Vision, Family Assistance Program, FSA, HSA, Pre-Tax Parking Plan, 401(k), Life/AD&D, Accident, Critical Illness, Hospital Indemnity, Long Term Care, Short-term Disability, Long-term Disability, Business Travel Accident, Identity Theft, Paid Time Off, Flexible Work Options, Paid Holidays, Sabbatical, Gift Matching, Health Club Reimbursement, Personal and Professional Development. In addition to our robust benefits package, the final offer amounts will depend on a variety of factors, including the candidate‘s geographic location, prior relevant experience, and their knowledge, skills, and abilities.

Why Join IMA?

We‘ve built a reputation for putting our associates first

What if we told you that you could be an integral part of an entrepreneurial, expanding company, develop lasting relationships, earn competitive benefits, plus claim part ownership? It‘s this unique ownership business model that makes working at IMA so appealing.

We work in teams. We sell in teams. We win and prosper as a team

We provide support systems and resources that enable each of our associates to focus on what they do best. And as an independent company based in the Midwest, we‘re big enough to write business all over the world and small enough to implement your ideas quickly.

We are recognized nationally as a leader in our industry

  • 2020-2023Business Insurance Magazine Best Places to Work in Insurance
  • 2023 Inc. Magazine‘s Best Workplaces
  • 2023 Denver Business Journal‘s Best Places to Work
  • 2022-2023 Connecticut TopWork Places
  • 2021-2023 Inc. 5000‘s List of Fastest Growing Companies
  • 2019-2022 Civic 50 Colorado Honoree Recognizing 50 Most Community-Minded Companies
  • 2022-2023 Kansas City Business Journal‘s Best Places to Work
  • 2021-2023 Charlotte Business Journal‘s Best Places to Work
  • 2021-2023 Los Angeles Business Journal‘s Best Places to Work
  • 2021-2023 The Salt Lake City Tribune TopWork Places
  • 2021-2022 Puget Sound Business Journal‘s Washington‘s Best Workplaces
  • 2021-2022 Wichita Business Journal‘s Best Places to Work, #1 in extra-largecategory
  • 2021 Dallas Business Journal‘s Best Places to Work
  • 2021 Alaska Journal of Commerce‘s Best Workplaces in Alaska

This Job Description is not a complete statement of all duties and responsibilities comprising this position.

The IMA Financial Group, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The IMA Financial Group, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

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