Administrative Coordinator, Bureau of Environmental Sciences and Engineering

divh2Administrative Coordinator/h2pThe Bureau of Environmental Sciences and Engineering (ESE) is looking to hire an Administrative Coordinator. The candidate will be responsible for carrying out the goals of ESE and its programs, which aim to prevent illness caused by poorly maintained and managed cooling towers, plumbing systems, and water supply and distribution systems throughout NYC. As an administrator, the candidate will supervise staff working on various administrative duties necessary to the function of the programs./ppDuties will include but not be limited to:/pulliSupport staff in performing compliance review, data entry, records management, communication, correspondence, reporting and other clerical activities/liliAssist in providing customer service to all building owners and facilities (by phone, e-mail and in writing) in submitting required reports to meet regulatory requirements./liliManage and track the Personal Services (PS) and Other Than Personal Services (OTPS) CTL, Grants and Intra-city budget for the bureau./liliOversee, review and monitor bureau contracts and deliverables. Submit work plans and contract documents to Division of Environmental Health Administration to ensure timely contract initiation./liliMonitor and implement the bureaus grants through all phases: budget preparation, payment and claiming, and closeout./liliReview and Prepare OTPS Budget Report for ESE Directors to develop a plan in spending down the surplus funds./liliProvide administrative work in the capacity of assistant to Program leadership./liliConduct ad-hoc reports or analysis as requested by the Director of Administration and/or Assistant Commissioner/liliManage and monitor all personnel actions including hiring and recruitment, timekeeping, and payroll actions/liliProviding NYC Health Department administrative functions such payroll processing, timekeeping, or employee benefits administration./liliAssist in preparing analyses of Bureaus expenditure, budget modification in designated areas of monitoring and identifying summary reports./li/ulpPreferred skills:/pulliPrior office/administration experience and strong organizational skills are required/liliExcellent oral and written communication skills are required/liliStrong interpersonal skills are required/liliAbility to work independently as well as function as a member of a team./liliProficiency in computer packages including MS Office applications./li/ulpWhy you should work for us:/pulliBenefits: City employees are entitled to unmatched benefits such as:/liulliA premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment./liliAdditional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund./liliA public sector defined benefit pension plan with steady monthly payments in retirement./liliA tax-deferred savings program/liliA robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers./li/ulliWork From Home Policy: Depending on your position, you may be able to work up to two days during the week from home./liliJob Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work./li/ulpEstablished in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise. Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers/ppThe NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549./ppStaff Analyst - 12626/p/div