Administrative Assistant

2 months ago

Park Ridge, United States Visterra Landscape Group Full time

Are you...

An organized and drive office assistant looking for a unique opportunity to accelerate your future? This is a full-time, on-site position with the Visterra Landscape Group, a growing company ranking among the top 50 largest landscaping companies in the United States. We deliver premier commercial landscaping services through our growing network of partner companies who bring decades of proven frontline experience.

We are now looking to add office management and administrative on-site capabilities to our corporate office. You will coordinate and oversee a blend of traditional/executive administrator work and more wide-ranging operational tasks.

Essential Duties & Responsibilities:

  • Serve as the point of contact for our corporate office, currently located in Park Ridge providing exceptional service to our internal team and external clients
  • Assist with packing, mailing, and delivering packages and letters along with managing inventory and placing orders for office supplies and event supplies
  • Lead company event planning and execution, including events nationally
  • Maintain and organize company physical and electronic documentation and project plans
  • Manage an active calendar of appointments for executive team, including scheduling/preparing materials for meetings
  • Arrange complex and detailed travel plans for executive team
  • Compose and prepare confidential or sensitive correspondence

Preferred Experience, Skills, & Abilities

  • Experience: 2+ years of office administration or similar work is preferred
  • Education: High School Diploma or equivalent required
  • Technology: Basic computer skills, experience with Microsoft Office Suite, Adobe, Canva
  • Leadership: Ability to take initiative in your personal development. Be able to lead and provide feedback to vendor. Have a high level of communication across all levels of an organization. Be resourceful team player who thinks independently
  • Delivering Success: A high level of integrity and pride in team successes and delivering on promises. Strong organizational skills while understanding how to prioritize conflicting needs. Handle issues proactively
  • Motivation: A satisfaction from hands-on experience and an enjoyment of technical challenges.
  • US work authorization and background check

Physical Demands

  • Position involves work that includes moving, adjusting, or carrying objects weighing up to 25 lbs on a frequent basis
  • Prolonged periods sitting at a desk and working on a computer
  • Ability to work events nationally, including standing for long periods of time
  • Ability to be on-call and work weekends as necessary
  • Use office equipment including telephones, printers, shredders, etc.

Benefits

Comprehensive Medical, Dental, and Vision Plans

Time off (PTO and Company Holidays) to support your work/life balance

401(k) retirement savings plan with a company match

Personal Growth Opportunities at one of Lawn & Landscape’s Best Places to Work 2024

About Visterra Landscape Group


At Visterra Landscape Group we believe in:

Empowering our teams to be the best at all times

Quality that drives performance and shapes our customer experience

Unity ensures we always have each other’s backs

Integrity in words and deeds to ensure we follow an honest, moral compass

Professionalism in always performing at our best

Safety that starts with each of us and instilled from day one as a core value



The above description is intended to describe the general content, identify the essential functions, and set forth the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

  • Administrative Assistant

    2 weeks ago

    Park Ridge, United States Addison Group Full time

    Job Title: Admin Support for Global TeamLocation (city, state): Park Ridge, ILIndustry: International BusinessPay: up to $55KAbout Our Client:Addison Group is partnering with an international client seeking an experienced Administrative Assistant professional to assist their Global Markets team. This role will be integral to the coordination and smooth...

  • Administrative Assistant

    2 months ago

    Park Ridge, United States Visterra Landscape Group Full time

    Are you...An organized and drive office assistant looking for a unique opportunity to accelerate your future? This is a full-time, on-site position with the Visterra Landscape Group, a growing company ranking among the top 50 largest landscaping companies in the United States. We deliver premier commercial landscaping services through our growing network of...

  • Administrative Coordinator

    1 month ago

    Park Ridge, Illinois, United States Visterra Landscape Group Full time

    {"title": "Administrative Assistant", "description": "Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Visterra Landscape Group. As a key member of our corporate office, you will provide exceptional support to our internal team and external clients, ensuring seamless day-to-day operations.Key...

  • Administrative Assistant

    2 weeks ago

    Basking Ridge, United States Jobot Full time

    Job DescriptionJob DescriptionGrowing Company in the Financial industry/ $$$This Jobot Job is hosted by: Billy MewtonAre you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.Salary: $60,000 - $80,000 per yearA bit about us:Our client, a well-established firm in the financial services industry, is seeking a proactive and...

  • Administrative Support Specialist

    7 days ago

    Park Ridge, Illinois, United States Park Ridge Park District Full time

    Job Title: Administrative AssistantJob Summary:The Park Ridge Park District's Preschool Office is seeking an Administrative Assistant to provide support for our preschool and early childhood programs. As an Administrative Assistant, you will be responsible for assisting with program development, implementing creative ideas to make programming exciting and...

  • Administrative Coordinator

    2 weeks ago

    Park Ridge, Illinois, United States Visterra Landscape Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Visterra Landscape Group. As a key member of our corporate office, you will provide exceptional support to our internal team and external clients.Key ResponsibilitiesCoordinate and oversee a blend of traditional and executive administrator work,...

  • Administrative Assistant

    4 weeks ago

    Wheat Ridge, Colorado, United States ARCHDIOCESE OF DENVER MANAGEMENT CO Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the ARCHDIOCESE OF DENVER MORTUARY in Wheat Ridge, CO. As a key member of our support staff, you will provide administrative and clerical duties to ensure the smooth operation of our mortuary and cemetery services.Key ResponsibilitiesPerform daily...

  • Administrative Assistant

    1 week ago

    Stony Ridge, United States Corporate Intelligence Consultants Full time

    We are seeking a highly detailed, organized and personable individual to support our clients and team. This crucial role involves order entry processing, receptionist and secretarial tasks, accounting assistance, and other administrative duties.

  • Administrative Assistant

    4 weeks ago

    Comstock Park, Michigan, United States Kent District Library Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Kent District Library. As an Administrative Assistant, you will provide administrative support to our staff and ensure the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff, including answering phones,...

  • Administrative Assistant

    1 week ago

    Menlo Park, California, United States Summit Therapeutics Sub, Inc. Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at Summit Therapeutics Sub, Inc. This role will provide administrative support to our Senior Executive Assistant and other members of the executive team.The ideal candidate will have a strong background in administrative support, excellent communication skills,...

  • Administrative Assistant

    2 weeks ago

    Allen Park, Michigan, United States DaVita Full time

    About DaVitaDaVita is a community-first company that values its teammates and patients above all else. We strive to create a workplace where everyone feels like they belong.Job SummaryWe are seeking a highly skilled and personable Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in ensuring the timely...

  • Senior Administrative Assistant

    3 days ago

    Park, United States Ulteig Engineers , Inc. Full time

    About the OpportunityUlteig Engineers, Inc. is seeking a highly organized and engaging Senior Administrative Assistant to work in our Minneapolis office.The ideal candidate will provide significant administrative support to senior-level leadership, including calendar management, travel coordination, expense management, event and meeting coordination, and...

  • Administrative Assistant

    2 weeks ago

    Asbury Park, United States Ocean Door Automation LLc Full time

    Company DescriptionOcean Door Automation LLC specializes in high-end door installation and automation solutions for residential and commercial properties. We combine modern design with advanced technology to deliver custom, top-quality service. Our growing team values innovation, teamwork, and excellence, providing a dynamic environment where employees can...

  • Administrative Assistant

    2 weeks ago

    Ozone Park, New York, United States Building Services Local 2 Welfare Fund Full time

    Job Title: Professional Office AssistantThis is a temporary opportunity for 8 weeks. Reports to Office Administration.Key Responsibilities:Provide administrative support to the Office Administration teamAssist with data entry, record-keeping, and correspondencePrepare and mail monthly invoices and process membership duesSupport special projects as...

  • Office Administration Specialist

    2 months ago

    Park Ridge, Illinois, United States Visterra Landscape Group Full time

    Position Overview:Are you a detail-oriented and proactive office professional seeking a distinctive role to enhance your career trajectory? This full-time, on-site position with Visterra Landscape Group, recognized among the top 50 largest landscaping firms in the United States, offers an opportunity to contribute to our esteemed commercial landscaping...

  • Administrative Assistant

    4 days ago

    Comstock Park, United States Interim HealthCare Home Health and Hospice Full time

    Interim Healthcare of West Michigan is a locally owned and operated leader in post-acute care services in West Michigan.We are now hiring an Administrative Assistant within our hospice division. This is a full-time opportunity based in our corporate office in northeast Grand Rapids. Our BenefitsWeekly payHealth, dental, vision insuranceLife &...

  • Administrative Assistant

    2 days ago

    Comstock Park, United States Interim HealthCare Home Health and Hospice Full time

    Interim Healthcare of West Michigan is a locally owned and operated leader in post-acute care services in West Michigan.We are now hiring an Administrative Assistant within our hospice division. This is a full-time opportunity based in our corporate office in northeast Grand Rapids. Our BenefitsWeekly payHealth, dental, vision insuranceLife &...

  • Administrative Assistant

    3 days ago

    Comstock Park, United States Interim HealthCare Home Health and Hospice Full time

    Interim Healthcare of West Michigan is a locally owned and operated leader in post-acute care services in West Michigan.We are now hiring an Administrative Assistant within our hospice division. This is a full-time opportunity based in our corporate office in northeast Grand Rapids. Our BenefitsWeekly payHealth, dental, vision insuranceLife &...

  • Administrative Assistant

    4 days ago

    Comstock Park, United States Interim HealthCare Home Health and Hospice Full time

    Interim Healthcare of West Michigan is a locally owned and operated leader in post-acute care services in West Michigan.We are now hiring an Administrative Assistant within our hospice division. This is a full-time opportunity based in our corporate office in northeast Grand Rapids. Our BenefitsWeekly payHealth, dental, vision insuranceLife & short-term...

  • Administrative Assistant

    3 days ago

    Comstock Park, United States Interim HealthCare Home Health and Hospice Full time

    Interim Healthcare of West Michigan is a locally owned and operated leader in post-acute care services in West Michigan.We are now hiring an Administrative Assistant within our hospice division. This is a full-time opportunity based in our corporate office in northeast Grand Rapids. Our BenefitsWeekly payHealth, dental, vision insuranceLife &...