Executive Assistant

3 weeks ago

Cambridge, United States Alnylam Pharmaceuticals Full time
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This role is considered Hybrid.

We are seeking a highly organized and experienced Executive Assistant to provide consistent, proactive general administrative and project management support to several leaders within the Medical Affairs leadership team.This role will report to the Head of Medical Affairs and provide support to other Medical Affairs leaders including the VP, Scientific Communications and VP, Global Medical TTR Franchise ensuring efficient management of their schedules, coordination of leadership meetings, and handling various administrative tasks. This individual will be responsible for acting as a professional liaison with internal executives and leaders and high-level external contacts.

The successful candidate will have strong Microsoft office skills and will excel in project management, communication and creative problem solving.The successful candidate will be distinguished by their ability to organize work, establish priorities, and meet individual and team goals.It is expected that the Executive Assistant will be a highly effective collaborator and communicator. A successful candidate will have a positive attitude and demonstrate a proven track record of working with executive leadership.

Summary of Key Responsibilities

  • Provides executive administrative support for Medical Affairs leaders including management of complex calendars, assistance with department goals, meetings, calendar, travel, expense reports, etc.
  • Develops & manages various team collaboration sites and document repositories and distribution lists
  • Assists with the onboarding of new team members
  • Acts as a key contact both internally and externally
  • Manages and prioritizes internal and external communications including emails, arrangement of conference calls and Zoom meetings; prepare formal agendas and other communication/meeting materials for internal and external use.
  • Coordinate logistics for meetings including leadership team meetings, off-sites, and trainings, including vendor selection, technology setup, etc.
  • Supports agenda development, meeting minutes, manages files in BOX folders and repositories for large team meetings
  • Depending on prioritization and bandwidth may provide additional support as needed for the greater department, including travel coordination, cross-functional team calendaring, preparing slide decks for presentations, onboarding of new team members, business supplies & materials, etc.
  • Participates as integral member of company-wide Executive Admin (EA) team and participates in EA team meetings, initiatives, and coverage
  • Appropriately manage information of a highly confidential and critical nature
  • Serves as a subject matter expert for P2P (Procure to Pay) and liaises with FP&A team
  • Provide back-up support to other assistants as needed
  • Perform other duties as assigned

Qualifications

  • Bachelor‘s degree preferred with a minimum of 5 years relevant experience required.
  • Proven experience as an administrative assistant, secretary, or similar role, preferably within the healthcare or pharmaceutical sector.
  • Outstanding verbal and written communication skills required with keen attention to accuracy, details, formatting, and grammar.
  • Expert knowledge of MS Office applications including MS PowerPoint, Excel, Word and Outlook required.
  • Experience with project management tools and contract management processes is highly desirable.
  • Additional skills needed for this role include:
  • High integrity and demonstrated ability to treat confidential information with great discretion
  • Strong organizational and prioritization skills
  • A proven, collaborative team player with initiative and enthusiasm for taking on new challenges in a rapidly evolving industry
  • Ability to execute under tight deadlines with changing priorities
  • Exercise good judgment and is solution-oriented across a variety of situations in a growing, fast-paced organization.

About Alnylam:Alnylam Pharmaceuticals (Nasdaq: ALNY) has led the translation of RNA interference (RNAi) into a whole new class of innovative medicines with the potential to transform the lives of people afflicted with rare and more prevalent diseases. Based on Nobel Prize-winning science, RNAi therapeutics represent a powerful, clinically validated approach to treating diseases at their genetic source by ‘interfering‘ with mRNA that cause or contribute to disease. Since our founding in 2002, Alnylam has led the RNAi Revolution and continues to turn scientific possibility into reality.

Our culture:Our people-first culture is guided by our core values: fiercely innovative, open culture, purposeful urgency, passion for excellence, and commitment to people, and these values influence how we work and the business decisions we make. Thanks to feedback from our employees over the years, we‘ve been fortunate to be named a top employer around the world. Alnylam is extremely proud to have been recognized as the #1 Large Employer by Boston Globe Top Places to Work in 2023 for the third consecutive year, one of Science Magazine‘s Top Biopharma Employers, one of America‘s Most Responsible Companies for 2024 by Newsweek, a Fast Company Best Workplace for Innovators, and a Great Place to Work in Canada, France, Italy, Spain, Switzerland, and UK - among others.

At Alnylam, we commit to an inclusive recruitment process and equal employment opportunity. We are dedicated to building an environment where employees can feel that they belong, can bring their authentic selves to work, and achieve to their full potential. By empowering employees to embrace their unique differences at work, our business grows stronger with advanced and original thinking, allowing us to bring groundbreaking medicines to patients. Qualified applicants will receive consideration for employment without regard to their race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, ethnicity, marital status, protected veteran status, disability, or any other characteristics prohibited by law.

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