Administrative Coordinator/Operation Assistant
3 weeks ago
Operations Assistant / Admin CoordinatorThe Operations Assistant / Admin Coordinator plays a vital role in ensuring the smooth day-to-day functioning of office operations. This position supports the team by managing schedules, confirming phone calls, conducting research, preparing spreadsheets, and monitoring daily reports. The ideal candidate is detail-oriented, proactive, and capable of handling multiple administrative tasks with efficiency and professionalism.Assist in scheduling meetings, interviews, and internal activitiesConfirm and follow up on phone calls with clients, partners, and team membersConduct research and compile findings into actionable summariesPrepare and maintain spreadsheets for tracking operational metricsMonitor daily reports and flag inconsistencies or delaysProvide general administrative support to various departmentsMaintain organized digital records and documentationCoordinate with internal teams to ensure workflow continuityMale applicant, preferably based in the PhilippinesProven experience in administrative or operations support rolesStrong organizational and time management skillsProficient in Microsoft Office Suite (Excel, Word, Outlook) and Google WorkspaceExcellent written and verbal communication skillsAbility to multitask and prioritize effectivelyFamiliarity with CRM tools, scheduling platforms (e.g., Calendly), and basic reporting systemsHigh level of professionalism, discretion, and reliabilityBachelor's degree in Business Administration, Management, or related field (preferred but not required)Experience in remote work environmentsFamiliarity with EMR, Symplast, or similar platformsBasic knowledge of sales coordination or client-facing supportAbility to adapt to fast-paced and evolving workflows
-
Administrative Coordinator
2 weeks ago
Allentown, Pennsylvania, United States Catholic Charities Diocese of Allentown Full timeJob SummaryWe are seeking a dynamic and highly organized Administrative Coordinator to join our team In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster an efficient,...
-
Administrative Assistant
2 weeks ago
Allentown, United States USA Jobs Full timeAdministrative Assistant As an Administrative Assistant, you will provide essential support to this growing distribution site within our Life Sciences division. Serving as the primary point of contact for the facility, you will manage material procurement, process site paperwork, and generate the daily reports used by management to track operations. This is...
-
Administrative Assistant for Nutrition
2 days ago
Allentown, United States Cedar Crest College Full timeDescription About the Opportunity Are you a highly organized professional who thrives in a dynamic academic environment? The Nutrition Department is seeking an exceptional Administrative Assistant to serve as the operational backbone of our department, supporting faculty and coordinating daily operations that impact student success and program excellence....
-
Business Administration Assistant
4 weeks ago
Allentown, United States Keller Executive Search Full timeAdministrative AssistantThis is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential...
-
Administrative Assistant
2 weeks ago
Allentown, United States Sigma Full timeWork Your Magic with Us! Start your next chapter and join MilliporeSigma. Ready to explore, break barriers, and discover more? We know you've got big plans so do we! Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and...
-
Executive Administrative Assistant
4 days ago
Allentown, United States Evonik Full timeExecutive Administrative Assistant Join a team where your expertise and initiative make a meaningful impact every day. As an Executive Administrative Assistant within our Crosslinkers business line, you'll provide high-level support to the Senior Vice President and broader leadership team, playing a vital role in streamlining operations, strengthening team...
-
Administrative Assistant
2 days ago
Allentown, United States HTSS Inc Full timeAdministrative Assistant (Hybrid – Allentown, PA) Are you an organized, detail-oriented professional with a talent for managing executive-level support? Do you thrive in a fast-paced environment where confidentiality, diplomacy, and efficiency are key? If so, we want you to join our team! Our client is seeking an Executive Assistant to support its...
-
Administrative Assistant
4 days ago
Allentown, PA, United States HTSS Inc Full timeAdministrative Assistant (Hybrid – Allentown, PA) Are you an organized, detail-oriented professional with a talent for managing executive-level support? Do you thrive in a fast-paced environment where confidentiality, diplomacy, and efficiency are key? If so, we want you to join our team! Our client is seeking an Executive Assistant to support its...
-
Administrative Assistant
48 minutes ago
Allentown, PA, United States HTSS Inc Full timeAdministrative Assistant (Hybrid – Allentown, PA) Are you an organized, detail-oriented professional with a talent for managing executive-level support? Do you thrive in a fast-paced environment where confidentiality, diplomacy, and efficiency are key? If so, we want you to join our team! Our client is seeking an Executive Assistant to support its...
-
Administrative Assistant
2 days ago
Allentown, United States Pennsylvania Staffing Full timeAdministrative Assistant Are you an organized, detail-oriented professional looking to support a dynamic team? Robert Half is seeking an administrative assistant to ensure efficient daily office operations and provide high-quality administrative support. Responsibilities include managing schedules, appointments, and meetings for staff members, handling phone...
