Contract Coordinator

2 weeks ago

Madison, United States The QTI Group Full time

Summary:

The QTI Group is partnering with a Madison Health Organization to hire a full-time Sales and Contracts Coordinator. This role is the supporting liaison for new and renewing customer and vendor activities. This position will assist in the coordination and completion of sales decks, pricing exhibits, and presentations. If you are client-focused, have a strong attention to detail, and are passionate about the healthcare industry this job is a great match for you Apply NOW


Responsibilities:

  • Sales support for all new and renewal sales efforts.
  • Proactively review upcoming calendars to coordinate the timely preparation of sales and demo documentation and plans by appropriate internal personnel or channel partners. Engage appropriate staff members to assist in developing materials as appropriate.
  • Collaborate with other members of the team to establish standard decks and presentations to ensure scalable processes and quick turnaround of responses to inquiries.
  • Maintain CRM system (Insightly) to accurately reflect the status of all potential sales opportunities. Ensure complete and accurate client listings, personnel, contract values, and timelines based on current knowledge.
  • Serve as system administrator for CRM and train others on its proper use as needed. Maintain access.
  • Serve as point of contact for potential customers for inquiries and follow-up items.
  • Respond in a timely, professional, and accurate manner to all inquiries from both internal and external parties.
  • Coordinate schedules closely with the Administrative Director to ensure adequate time is planned for sales preparatory activities in advance of client introductory meetings and demos.
  • Coordinate the completion of all sales-related contracts including the Non-Disclosure Agreements, Master Service Agreements, Master Statements of Work, Individual Statements of Work, and Business Associate Agreements with customers, internal personnel, and legal counsel as appropriate in collaboration with the Administrative Director.
  • Ensure all documents are tracked within the contract management system and that fully executed documents are obtained and maintained within the system.
  • Assist in the development of the contract management system alerts and reports to ensure adequate notification is received in advance of contract expiration dates to renew contracts appropriately.
  • Establish document management naming and filing conventions to ensure it is easy to locate documents as needed.
  • Serve as System Administrator of the contract management system.
  • Lead the build-out of adding other documents to the Trident system as appropriate including consulting agreements, third-party vendor agreements, corporate documents, etc.


Qualifications:

  • Bachelor's Degree in business or other related field preferred.
  • Experience working with sales personnel and in managing customer relationships and follow-ups is required.
  • Experience in healthcare preferred.
  • Experience in project management to drive to mutually agreed upon and timely results required.
  • Experience with contract management and follow-up preferred.
  • Experience supporting contracts and statements of work preferred.
  • Knowledge of relevant laws including the Health Insurance Portability and Accountability Act (HIPAA) preferred.
  • Strong problem-solving ability and aptitude with Word, PowerPoint, Excel. required.
  • Ability to work independently, possess good judgment, and to perform duties with minimal supervision or guidance required.

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