Installation Administrative Assistant
2 weeks ago
Job Summary: We are seeking a proactive and detail-oriented Administrative Assistant to support the installation and compliance process of Rational Ovens at various locations. The role includes managing daily reports, auditing calls, ensuring installation guidelines are met, and maintaining clear and accurate documentation. The ideal candidate will have excellent organizational, communication, and multitasking skills, ensuring smooth coordination between installation teams, vendors, and management.
Key Responsibilities:
- Administrative Support: Provide comprehensive administrative assistance to the installation team, including scheduling, call documentation, and coordination with stakeholders.
- Daily Call Audits: Audit and review daily calls related to installations, ensuring that all details are accurate, documented, and addressed. Update the Global Edge (GE) database with relevant notes and follow-ups.
- Database Management: Update and maintain detailed notes and logs in the database (GE) regarding installation activities, challenges, and resolutions, ensuring all records are accurate and up to date.
- Report Management: Prepare and update daily and weekly reports on installation progress, including key metrics, milestones, and issues encountered, and ensure these are communicated to relevant parties.
- Guideline Compliance: Ensure that all necessary pre-installation guidelines are met, including equipment availability, site readiness, and compliance with safety and operational protocols. Verify that all conditions are satisfied before scheduling installations.
- Communication: Serve as the liaison between field technicians, management, and vendors, ensuring timely updates, clarifying issues, and maintaining smooth workflow communication.
- Documentation: Maintain accurate records of emails, phone calls, and other communications related to the installation process. Ensure all email documentation is properly archived and easily accessible.
- Data Entry: Accurately enter installation details into the database, track resources used, installation timelines, and outcomes, and ensure all information is up to date.
- Issue Tracking & Resolution: Identify and document any issues or roadblocks encountered during installations and assist in resolving them promptly.
- File Management: Organize and maintain digital and physical files related to installation projects, including contracts, invoices, and other relevant documentation.
- Follow-Up: Conduct post-installation follow-ups to ensure that all documentation is complete and any remaining issues are addressed in a timely manner.
Qualifications:
- High school diploma or equivalent (Associate's degree or administrative certification preferred).
- Prior experience in administrative roles, especially in project coordination or technical support environments.
- Experience with database management systems (familiarity with GE database preferred).
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management tools.
- Excellent organizational skills and strong attention to detail.
- Superior communication and writing skills.
- Ability to audit, verify, and document calls and installation notes accurately.
- Problem-solving skills with the ability to handle multiple tasks simultaneously.
- Familiarity with Rational Ovens or similar commercial kitchen equipment installations is a plus.
- Ability to ensure compliance with company policies, safety standards, and operational protocols.
Working Conditions:
- Primarily office-based, with the potential for occasional on-site visits to oversee installations or verify compliance.
- May require flexible hours to meet deadlines or support installation schedules
-
Installation Administrative Assistant
4 weeks ago
Columbia, United States Quick Servant Co., Inc. Full timeJob Title: Administrative Assistant (Rational Oven Installation & Compliance Support)Job Summary: We are seeking a proactive and detail-oriented Administrative Assistant to support the installation and compliance process of Rational Ovens at various locations. The role includes managing daily reports, auditing calls, ensuring installation guidelines are met,...
-
Rational Oven Installation Support Specialist
3 weeks ago
Columbia, Maryland, United States Quick Servant Co., Inc. Full timeJob SummaryWe are seeking a detail-oriented and organized support specialist to assist in the installation and compliance process of Rational Ovens at various locations. The ideal candidate will have excellent organizational, communication, and multitasking skills, ensuring smooth coordination between installation teams, vendors, and management.Main...
-
Administrative Assistant
2 weeks ago
Columbia, United States Ultimate Staffing Services Full timeAdministrative Assistant. Location: Columbia, MD - Pay Rate: Up to $22/ HR - Position Type: Full-time, Temp-to-Perm. About the Role:Our client in Columbia, MD, is seeking a reliable and detail-oriented Administrative Assistant to support their dyn Administrative Assistant, Administrative, Business Operations, Assistant, Staffing Learn More
-
Administrative Assistant
2 weeks ago
Columbia, United States Robert Half Full timeJob DescriptionJob DescriptionWe are seeking a diligent Administrative Assistant to join our team based in Columbia, Maryland. This role offers a contract to permanent employment opportunity. As an Administrative Assistant, you will be entrusted with the responsibility of managing project-related files, providing back-up to the receptionist, and assisting...
-
Network Administrator
4 weeks ago
Columbia, United States ApplyLogic Consulting Group Full timeApplyLogic is a fast-paced Service-Disabled Veteran-Owned Small-Business, headquartered in Vienna, VA. Our people are our greatest asset, and our company culture is grounded on that belief. We offer challenging and interesting work in a friendly and supportive environment. Through prime and subcontracts, we deliver best-in-class expertise to solve complex...
-
Administrative Assistant
2 weeks ago
Columbia, United States Ultimate Staffing Services Full timeJob DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Columbia, MDPay Rate: Up to $22/HRPosition Type: Full-time, Temp-to-PermAbout the Role:Our client in Columbia, MD, is seeking a reliable and detail-oriented Administrative Assistant to support their dynamic team. This role is 100% on site at their location in Columbia, Maryland. As...
-
Administrative Assistant
4 weeks ago
Columbia, United States Pldi Full timeWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing...
-
Administrative Assistant
2 weeks ago
Columbia, United States Pldi Full timeWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing...
-
Administrative Assistant
2 months ago
Columbia, United States Pldi Full timeWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments and events Greet and assist onsite guests Answer inbound telephone calls Develop and implement organized...
-
Administrative Assistant
1 week ago
Columbia, United States Chesapeake Search Partners Full timeCSP has partnered with a well-established commercial real estate firm to find a dedicated Administrative Assistant. This role will provide general administrative support, oversight, and organization to Corporate Operations, Property Operations, and other departments, as needed. This is an on-site position based in Columbia, MD.Opportunity Highlights:Join a...
-
Administrative Assistant
1 month ago
Columbia, United States Robert Half Full timeJob DescriptionJob DescriptionWe are in search of a meticulous Administrative Assistant to join our team located in Columbia, Missouri. In this role, you will be expected to handle a variety of tasks including helping with invoices, assisting with monthly spending projections, managing vendors and vendor processes, and maintaining organized files. This role...
-
Administrative Assistant
7 months ago
Columbia, United States University of South Carolina Full timeJob Summary The Administrative Assistant will support the UofSC School of Medicine Greenville (SOMG) Office of the Dean by providing administrative support to leadership and to operational and strategic committees. This position works directly with various stakeholder groups, students, faculty, staff, institutional and administrative offices, donors,...
-
Administrative Assistant
1 month ago
Columbia, United States Find Great People | FGP Full timeA well known client in Downtown Columbia is looking for someone to serve as a Receptionist/Administrative Assistant. This is a great opportunity for someone who has strong interpersonal, problem-solving, and organizational skills.Responsibilities Include: Greet visitors that enter the main facility in ColumbiaAssist with planning for internal staff...
-
Administrative Assistant
1 month ago
Columbia, United States Find Great People | FGP Full timeA well known client in Downtown Columbia is looking for someone to serve as a Receptionist/Administrative Assistant. This is a great opportunity for someone who has strong interpersonal, problem-solving, and organizational skills.Responsibilities Include: Greet visitors that enter the main facility in ColumbiaAssist with planning for internal staff...
-
Administrative Assistant
2 weeks ago
Columbia, United States TCOM, L.P. Full timeThis individual will oversee and manage the day-to-day internal operation of the office and provide high-level administrative support to Business Development organization. Requires familiarity with company policies, procedures, forms and processes.Working Procedure:This individual must be articulate, with excellent written and verbal communication skills,...
-
Administrative Assistant
2 weeks ago
Columbia, United States TCOM, L.P. Full timeThis individual will oversee and manage the day-to-day internal operation of the office and provide high-level administrative support to Business Development organization. Requires familiarity with company policies, procedures, forms and processes. Working Procedure: This individual must be articulate, with excellent written and verbal communication skills,...
-
System Administrator
2 weeks ago
Columbia, United States DP Professionals Full timeDPP is seeking a System Administrator for an opportunity in Columbia, SC. Candidates must be able to attain up to a US Secret Clearance. Work arrangement: Fully onsite.W2 position; 9+ months; 40 hrs/weekUS Citizen. This role requires the ability to obtain a Secret security clearance. Candidates must have lived in the US for 3 of the past 5 years or meet...
-
Installation Supervisor
3 weeks ago
Columbia, Maryland, United States Impact Automation Inc Full timeJob Title: Installation SupervisorAbout Us:Impact Automation Inc is a rapidly growing company that supplies industrial equipment to the e-commerce market. We are looking for skilled and hardworking individuals who want to excel in a dynamic small company environment.We pride ourselves on wearing many hats, working together as a team, and relying on each...
-
Administrative Assistant
3 weeks ago
Columbia, United States Robert Half Full timeJob DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team located in Columbia, South Carolina. As an Administrative Assistant, you will be the main point of contact for our team, managing communication services, coordinating meetings and events, maintaining accurate records, and resolving inquiries. This role is a...
-
Administrative Assistant
4 weeks ago
Columbia, United States Integrity Marketing Group Full timeAbout Senior Marketing Specialists At Senior Marketing Specialists, your Medicare FMO, our passion is serving the senior market and equipping independent agents with Medicare carriers and tools that enable you to thrive, not just survive. SMS has been helping independent agents and agencies succeed in the senior insurance market for over 35 years! As a...