Administrative Assistant

3 weeks ago

Clinton, United States PACE Southeast Michigan Full time

Administrative Assistant - Clinton TownshipUnder the direction of the Director of Operations, the Administrative Assistant is responsible for providing administrative support to PACE Southeast Michigan.Specific Duties and Functions:Accurate typing ability from rough draft; prepares correspondence in final formSchedules appointments; arranges for meetings and conferences; completes travel arrangements and maintains direct reports' business calendarsProactively review direct reports' calendars for conflicts to make adjustments and/or seek guidance from direct reportPlans and implements office practices and procedures, such as the maintenance and revision of departmental document flow and filing systemsMaintains department databases including contact information for donors, participants, caregivers, employees, elected officials, and community partners for mailings, mass emails, robo-calls, photo releases and other information tracked by the Public Affairs and Philanthropy departmentMaintains recurring and special reports and financial statements which depict department activities such as fundraising and community givingAssist with the planning and execution of fundraising, educational, grand opening, and other departmental eventsEnsures the timely acknowledgement of donor gifts with thank you notesPrepares invoices for donor giftsSchedules social media posts and contributes to contentMaintains department records and files, including tracking for complianceManages and processes specified orders with outside vendors for department and from other departmentsManage and fulfill department orders, track inventoryMaintain volunteer contact informationCompile minutes from meetings and department huddlesAt the direction of the Director of Public Affairs, update center signage as neededAdheres to deadlines as established with the capability to prioritize functions as assignedOther duties as assignedSkills, Knowledge and Abilities Required:High School diploma/GED required. Bachelor's Degree preferredRequires 1 to 2 years of progressively responsible administrative work experienceRequires computer literacy and proficiency in Microsoft office, web-based database programs, social media with a requirement to type an average of 40-60 WPMProficiency with Outlook and schedulingAttention to detail, excellent follow-through, flexibilityRequires excellent interpersonal communication skills both verbal and written - to effectively deal with internal team members and outside customersEqual Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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