Program Administration Associate
3 weeks ago
Reports To: Director, Program Administration, Children’s Services
Job Location: Remote
The Children’s Services Department, which includes the Home Study and Post Release Services Program, is driven by a mission that promotes the safety and well-being of unaccompanied children as they reunify with their families across the United States. As a department, our approach to care is through a child-centric, culturally competent, and trauma-informed lens that empowers the children and families we walk alongside. To fulfill our mission, we employ shared guiding principles of integrity, compassion, cooperation, accountability and belonging. The Children’s Services Department launched inaugural programming to serve unaccompanied children in 2021. In 2024, we are grateful to partner with an affiliate network, both CWS local offices and other non-profit organizations across the United States to support Unaccompanied children as they are released from the Office of Refugee Resettlement.
Church World Service (CWS) is a not-for-profit organization working to eradicate hunger and poverty and to promote peace and justice around the world. CWS does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, or veteran status in employment or in the provision of services. Join us in this life-changing work.
The Officer, Program Administration, Children’s Services position is responsible to support the administrative activities for the Children’s Services Department. Under the direction of the Director, Program Administration, Children’s Services, this position will work in close collaboration with Programs, Human Resources, IT, Business Services, Operations, and Finance departments with a focus on Event and Meeting Coordination, Procurement and Purchasing, Delegation of Authority, Contracts Review, and Employee Engagement.
Essential Duties:
- Maintain up-to-date knowledge on all CWS and donor regulatory policies
- Conduct all activities in alignment with CWS and donor policies
Administration:
- Maintain department staff access and permissions for various software; ie: SharePoint, in coordination with IT Department
- Set-up and maintain Department Email Distribution Lists and Shared Mailboxes
- Maintain the Electronic File Storage System for the department within CWS’ 365 office environment
- Support in providing updates and completing presentations related to program administration and projects
- Maintain up- to- date department organizational chart
- Maintain up- to -date department staffing information on intranet
- Coordinate input collection and prepare drafts of written materials ie: Monthly Review
- Support Director to create Guidance documents and Standard Operating Procedures
- Maintain department New Hire Onboarding and training documents
- Take detailed records in meetings and events and create a list of follow-up actions for review by meeting leader
- Submit content for standing communications ie: Weekly Bulletin
Operations:
- Coordinate New Hire Onboarding Tasks; ie: ordering and distribution of IT equipment, Remote Office Set-up, IDs, credit cards as applicable in coordination with Hiring Manager and IT Department
- Maintain records of inventory
- Coordinate monthly supply order for department staff
- Submit supply purchase orders through CWS approved vendors
- Submit and track procurement requests through Coupa
- Submit and track Contracts and Agreements through Coupa
- Support Director to identify new vendors as needed ie: interpretation and translation, IT Software
Employee Engagement:
- Coordinate general on-boarding and off-boarding for department staff, in coordination with Hiring Manager and HR to promote a warm welcome and departure at CWS
- Contribute to activities to collect feedback and make continuous improvement on employee satisfaction and well-being
- Coordinate in-person and remote activities that create a culture of connection and positive team culture
- Contribute to activities that promote diversity, equity, inclusion and belonging
Event and Meeting Coordination:
- Schedule internal and external meetings as assigned
- Serve as a Project Manager with support from the Director of Administration for department events, ie: Annual HSPRS Conference and Annual Department Retreat
- Implement logistics for department events and meetings, ie: scheduling of speakers, travel arrangements, researching appropriate event venues and other activities necessary to execute the event as planned by leadership
- Participate in internal working groups, communities of practice and cross-departmental meetings
- Other related duties as assigned.
Experience:
- Minimum of 4 years of related work experience in operations, project management, or administration required.
- Demonstrated experience leading projects through the full project cycle required
- Experience working in a Non-profit setting required.
Skills:
- Strong organizational skills with demonstrated experience working on multiple projects simultaneously
- Strong interpersonal skills with the ability to build relationships within the organization and externally
- Strong oral and written communication skills, including the ability to draft correspondences and other communication with minimum direction
- Positive, energetic and engaging personality
- Forward looking thinker, who actively seeks opportunities and proposes solutions
- Professional maturity and strong decision-making skills
- Ability to work collaboratively across teams, be adaptable and flexible.
- Advanced Skills in Microsoft Office Suite, SharePoint, and other Technical Platforms.
- Comfortable working in a fast-paced environment while managing competing priorities
Education & Certifications:
- A minimum of a bachelor's degree required in Business Administration, Non-Profit Management or related field.
- Able to sit for an extended period in an office setting. Reasonable
- accommodations may be made to enable individuals with disabilities to perform the
- essential job functions.
- US-Based Remote position must have access to reliable internet.
- US-Based Remote position, must have proximity to airport
- Standard work hours with occasional evening or weekend assignments
- Occasional travel may be required for in-person events, meetings, and
- conferences and on-site business matters
- Successfully pass PREA, FBI and Child Abuse and Neglect Checks.
- Commitment to diversity, equity, and inclusion and willingness to support CWS’s
- Platform on Racial Justice as a CWS employee required.
CWS offers a competitive benefits package that includes:
- 403 (b) Retirement Plan
- Medical, Dental and Vision Insurance
- Paid Time Off (18 days, 24 days after 24 months)
- Life Insurance and AD&D
- Long Term and Short-Term Disability
- Employee Assistance Program (EAP)
- Health Savings Account
- Flexible Spending Accounts
- Internet Stipend
- $250 professional development stipendLearn More
-
Program Administrator
6 days ago
New York, United States Program Development Services Inc. Full timeAbout the Opportunity**Job Overview:**We are seeking an experienced Program Administrator to join our team at Program Development Services Inc. in Bronx. The successful candidate will be responsible for overseeing residential programs, managing staff, and ensuring compliance with regulatory requirements.Key Responsibilities:Overseeing residential programs...
-
New York, New York, United States New York City, NY Full timeOverviewIn the heart of New York City, we are seeking a highly skilled Program Associate, Administrative Enforcement to join our team. This role offers an exciting opportunity to make a meaningful impact in the administrative enforcement field.
-
Program Administration Associate
4 weeks ago
New York, United States Church World Service Full timeReports To: Director, Program Administration, Children’s Services Job Location: Remote The Children’s Services Department, which includes the Home Study and Post Release Services Program, is driven by a mission that promotes the safety and well-being of unaccompanied children as they reunify with their families across the United States. As a...
-
Administrative Program Specialist
2 weeks ago
New York, New York, United States City of New York Full timeAbout the RoleThe City of New York is seeking an experienced Administrative Program Specialist to join our team. The successful candidate will be responsible for maintaining program files and records, drafting job postings, and assisting with data entry and tracking of program metrics.Responsibilities:Maintain program files and records for project,...
-
Administrative Program Coordinator
4 days ago
New York, United States Lenox Hill Neighborhood House Full timeJob DescriptionJob DescriptionLenox Hill Neighborhood House, widely recognized as one of New York’s premier human services providers, is a settlement house founded in 1894 that provides an extensive array of effective and integrated services—social, educational, legal, health, housing, mental health, nutritional and fitness—which significantly improve...
-
Administrative Program Coordinator
3 weeks ago
New York, United States Lenox Hill Neighborhood House Full timeJob DescriptionJob DescriptionLenox Hill Neighborhood House, widely recognized as one of New York’s premier human services providers, is a settlement house founded in 1894 that provides an extensive array of effective and integrated services—social, educational, legal, health, housing, mental health, nutritional and fitness—which significantly improve...
-
Administrative Associate
6 days ago
New York, New York, United States Lantern Community Services Inc Full timeAbout the RoleLantern Community Services Inc seeks a highly organized and detail-oriented Program Associate to support our social service team. This key role involves assisting with program planning, managing supplies and equipment, tracking training, and providing administrative support for events and meetings.BenefitsA competitive hourly rate of $24.72 -...
-
Administrative Program Lead
1 week ago
New York, New York, United States Safe Horizon Full timeJob Overview:This Manager Program Administration position requires an individual with strong administrative and fiscal management skills. You will be responsible for supporting the Chief Program Officer and Director Program Operations & Administration in overseeing administrative and fiscal operations for Safe Horizon's program activities.Key...
-
Administrative Assistant
7 days ago
New York, New York, United States NHS Brooklyn CDC, Inc. Full timeAbout the RoleWe are seeking an experienced Administrative Assistant - Program Operations to join our team at NHS Brooklyn CDC, Inc. The successful candidate will be responsible for providing administrative support to our programs, ensuring smooth day-to-day operations, and contributing to the achievement of our organizational goals.Key...
-
Principal Administrative Associate
2 months ago
New York, United States City of New York Full timeJob Description ***IMPORTANT NOTE: Only those currently serving as a permanent or probable permanent Principal Administrative Associate will be considered*** The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing...
-
Program Associate
1 month ago
New York City, United States Teachers College, Columbia University Full timeThe Program in Music and Music Education, Teachers College, Columbia University, seeks a Part Time Program Associate to coordinate the activities of a vibrant community of musicians, teachers, and scholars. Job Summary/Basic Function: The Program in Music and Music Education, Teachers College, Columbia University, seeks a Program Associate to coordinate...
-
Administrative Associate Lead
7 days ago
New York, New York, United States Clinton Housing Development Company Full timeJob OverviewWe are seeking an experienced Administrative Associate to join our team at Clinton Housing Development Company (CHDC). This role will provide administrative support to the Director of Operations and the Director of Programs and Planning, ensuring seamless coordination and execution of their duties.About UsClinton Housing Development Company is a...
-
Administrative Associate
3 weeks ago
New York, United States Mount Sinai (Parent) Full timeDetails Client NameMount Sinai (Parent) Job TypeLocal OfferingNon-Clinical ProfessionClerical/Admin SpecialtyAdministrative Assistant Job ID15457890 Job TitleAdministrative Associate Weekly Pay$780.0 Shift Details ShiftDay / 7-3 Scheduled Hours40 Job Order Details Start Date01/06/2025 End Date04/05/2025 Duration13 Week(s) Client Details Address1468 Madison...
-
Administrative Associate
4 weeks ago
New York, United States Mount Sinai (Parent) Full timeDetails Client NameMount Sinai (Parent) Job TypeLocal OfferingNon-Clinical ProfessionClerical/Admin SpecialtyAdministrative Assistant Job ID15457890 Job TitleAdministrative Associate Weekly Pay$780.0 Shift Details ShiftDay / 7-3 Scheduled Hours40 Job Order Details Start Date01/06/2025 End Date04/05/2025 Duration13 Week(s) Client Details Address1468 Madison...
-
Sponsored Programs Administrator
5 days ago
New York, New York, United States Mount Sinai Health System Full timeAbout the PositionWe are seeking a highly skilled Sponsored Programs Administrator to join our team at Mount Sinai Health System. In this role, you will be responsible for providing technical assistance and guidance in the preparation, submission, processing, and management of research grants and contract proposals, awards, and agreements.Key...
-
Residential Program Coordinator
1 week ago
New York, United States Program Development Services Inc. Full timeJob DescriptionProgram Development Services, Inc. is seeking experienced supervisors to advocate and coordinate services as per the needs of individuals in an effort to meet personal goals identified by/for the people we support at multiple residential facilities.About Us:We provide high-quality care to individuals with intellectual & developmental...
-
Administrative Program Manager
2 weeks ago
New York, New York, United States Child Mind Institute Full timeWe are seeking an experienced professional to join our team as a Senior Administrative Coordinator. This critical role supports the Vice President (VP) Global Programs and global programs leadership team at the Child Mind Institute. The ideal candidate will have a proven track record of providing exceptional administrative support and working effectively in...
-
Undergraduate Program Administrator
1 month ago
New York, United States New York University Full timeAssist the Assistant Director, Academic Affairs with administrative undergraduate student matters. Advise prospective and current undergraduate students of requirements, courses, policies and procedures. Assess student academic progress. Assist with Administrator, Program, Graduate, Student
-
Benefits Program Administrator
4 weeks ago
New York, New York, United States Michael Page Full timeA Benefits Program Administrator plays a pivotal role in managing employee benefit programs, ensuring they are competitive and compliant with regulations.Key ResponsibilitiesOversee the administration of benefits programs, including health insurance, retirement plans, and other perks.Assist employees with benefits inquiries, enrollments, and claims,...
-
Preschool Program Administrator
5 days ago
New York, United States The Learning Experience #323 Full timePreschool Program AdministratorThe Learning Experience #323 is seeking a highly motivated Preschool Program Administrator to support our childcare program from December to February.Candidates must hold a valid New York Teaching Certification and have a genuine passion for Early Childhood Education. As part of our team, you'll contribute to creating a...
