Executive Assistant

The Humane Society of Ventura County (HSVC) is a compassionate care shelter and non-profit organization dedicated to the protection and adoption of animals in need throughout Ventura County. Our mission: The Humane Society of Ventura County, through shelter, adoptions, programs, and services, boldly ensures the welfare of animals in Ventura County. As a private non-profit, all of our programs, services, and outreach efforts are funded entirely by the generosity of our community.

About the Position:

The Executive Assistant will provide support to the Executive Director and the Director of Development and will serve as liaison with the Board of HSVC. This person will provide calendar management support, call log support, seamless travel arrangements and handle various administrative functions. This individual will facilitate the successful execution and conclusion of diverse projects, events, and programs including serving as a key administrator of our forthcoming capital campaign. This person will report directly to the Executive Director. 

The ideal candidate will model our core values of compassion, collaboration, respect, integrity, and boldness. This person is detail-oriented, a clear communicator, embraces a growth mindset, has high emotional intelligence, loves problem-solving, is assertive yet diplomatic, flexible, and works at a fast pace.

Essential Job Functions:

• Coordinate scheduling and calendar management for company executives
• Track Executive Director’s call log, managing priority communications
• Compose and send correspondence representing company executives
• Prepare for meetings, including gathering and organizing board packets and documents
• Answer and respond to phone calls and relay messages and information to the Executive Director and Director of Development
• Prioritize emails and respond as necessary
• Coordinate travel arrangements
• Perform other duties as assigned

Job Requirements:

• Minimum of two years experience in an administrative role 
• Proficiency with Microsoft Office and Google Suite
• Proficiency in managing executives' calendars, scheduling appointments and meetings
• Experience with with DonorPerfect software preferred
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge, is highly self-motivated and comfortable working in self-directed environments
• Strong attention to detail, with dependable follow through and organizational skills
• Superb written and verbal communication skills, with the ability to effectively interact with all levels of employees and donors

Based on the requirements of this position listed above, we are offering compensation in the range of $25 - $30 per hour in addition to a comprehensive benefits package, including health, dental and vision insurance, paid vacation, paid holidays and a 403(b) plan. 

Successful candidates must be able to pass a background check, and reference checks and be able to perform essential functions of the job with or without a reasonable accommodation.

Humane Society Ventura County is an Equal Opportunity Employer