Accounts Receivable Specialist

Accounts Receivable SpecialistUnder minimal supervision, the Accounts Receivable Specialist will carry out the day-to-day duties of maintaining the accounts receivable ledger, performing ad-hoc accounting duties, and act as a back-up to the Accounts Payable Specialists.The Accounts Receivable Specialist reports directly to the Accounting Manager.Monday-Friday, 7am-3:30pmPrimary Duties & Responsibilities:Post cash and wire receipts in lock box to accounts receivable sub-ledgerRun multiple accounts receivable reportsMaintain records of invoices, debit, and credit memorandaResolve valid or authorized deductions by entering adjusting entriesResolve invalid or unauthorized deductions by following pending deduction proceduresVerify validity of accounts discrepancies by obtaining and investigating information from sales department and customersMaintain good relationships with customersSend customer invoices and credit memoranda via email or surface mailMatch invoice with pick listScan invoice and pick list into archived routerContinuous collections via phone and emailEmail statements to customers on a weekly basisBi-weekly update of A/R past due report Mondays and ThursdaysMaintain accounts receivable and cash received logReconcile Accounts Receivable before month end closeProvide support in accounts payable as needed, including: matching invoices to checks, print POs for three-way match voucher pack assistance, input vendor invoices, and codingMay occasionally perform special projectsOther duties as assignedRequired Skills/Experience:Ability to concentrate on details and accuracy in execution of tasksProficient in 10-key adding machines and computer literateFamiliarity with Accounts Receivable requiredFamiliarity with a manufacturing environment and MAPICS system preferredProficient in Microsoft Office Suite (Outlook, Word, Excel)Follow policies and proceduresComplete administrative tasks correctly and on timeAbility to read and interpret documents such as safety rules, operating, and maintenance instructions, and procedure manualsAbility to write routine reports and correspondenceAbility to speak effectively before groups of customers or employees of an organizationAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimalsAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram formAbility to deal with problems involving several concrete variables in standardized situationsKnowledge of database software, order processing systemsMay occasionally lift up to 25 poundsLevel of Education:High School Diploma or equivalent educationAssociate degree and/or Accounting Certificate preferredAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.The range of pay for this role is $28 to $38 US Dollar (USD) Hourly based on a variety of factors. This role is eligible to participate in the Company's Quarterly Cash Bonus Plan, paid out at the quarterly bonus factor of 1X the Company's bonus multiple, based on the Company's performance in the applicable quarter. Employees will receive 120 hours paid time off every year. Employees will also receive 10 paid holidays. Employees (and their families) are eligible to participate in the company's medical, dental, vision, and basic life insurance. Employees are eligible to enroll in the Company's 401(k) plan.This position requires use of information or access to production processes subject to national security controls under U.S. export control laws and regulations (including, but not limited to the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR)). To comply with those regulations, this position may require applicants to be U.S. Persons (i.e., U.S. citizens, U.S. lawful permanent residents, protected individuals as defined by 8 U.S.C. 1324b(a)(3)), or eligible to obtain the required export authorizations from the U.S. Department of State or the U.S. Department of Commerce.