Accounting Specialist

3 days ago

Auburn, ME, United States Nason Mechanical Systems Full time

Nason Mechanical Systems has been in business for 92 years. We believe in a congenial, team-oriented work atmosphere, putting out superior product, and taking care of our customers. Reach out to be part of this team

We are looking for an experienced Accounting Specialist to join our construction team. This role will oversee accounts payable, accounts receivable, payroll processing, and certified payroll reporting, ensuring compliance with federal, state, and project-specific requirements. The ideal candidate has strong experience with QuickBooks Online, job costing, and construction billing.

Key Responsibilities:

  • Process accounts payable: enter vendor invoices, verify accuracy, match with POs, and manage payments.
  • Manage accounts receivable: prepare invoices and track payments.
  • Process weekly/bi-weekly payroll for field and office employees, including union and non-union staff.
  • Support in making journal entries for payroll.
  • Prepare and submit certified payroll reports (WH-347 or state-specific forms) in compliance with prevailing wage requirements.
  • Maintain timekeeping records and resolve discrepancies with supervisors.
  • Support in tracking job costing, project expenses, and retention billing in QuickBooks Online.
  • Handle payroll taxes, deductions, garnishments, and benefits administration.
  • Support management with accurate, timely project and financial data such as weekly AP and AR reports.
  • Assist with employee benefit maintenance.
  • Day to day accounting problem solving, exploring issues, customer and vendor account reconciliation.
  • Assist in the ability to access vendor and payment portals to make and receive payments on a daily basis.
  • Assisting with other office duties as needed.
Qualifications:
  • 3+ years of accounting and payroll experience, construction industry experience a plus but not required.
  • Proficiency with QuickBooks Online required.
  • Strong knowledge of certified payroll reporting, prevailing wage, and compliance requirements.
  • Strong customer service skills
  • Advanced skills in Excel and Microsoft Office.
  • Detail-oriented, organized, and able to meet strict deadlines.
  • Full time 100% on site


Benefits:

401(k) with matching

Health, Vision, and Dental insurance

Flexible spending account

Short and long term disability insurance

Life insurance

Paid time off

Referral program

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