Sr. Stock Plan Administrator

1 month ago

Palo Alto, United States CompIntelligence, Inc. Full time

CompIntelligence is currently looking for a Senior Stock Plan Administrator to be based in the Palo Alto area. This position will be onsite with one of our clients administering equity over 65 locations.


Specific responsibilities include:

  • Manage the ongoing administration of employee; executive and Board of Director stock programs; including planning and project managing implementation of new programs.
  • Assist in the preparation of reports for management and the Compensation Committee of the Board; regarding equity plans and grant analysis.
  • Prepare equity utilization projections and supporting analysis (i.e. burn rate; overhang; etc.)
  • Ongoing review and updates to all internal procedures and control documentation with regard to the management and administration of all company stock plans.
  • Manage monthly; quarterly; and yearly equity grant and vesting processes (RSUs; performance and NQ stock options).
  • Develop and deliver timely communication related to stock awards; including grant notification; terms and vesting events.
  • Provide equity data from Fidelity for SEC filings including Proxy; Section 16 reports.
  • Direct the company’s transfer agent in matters related to stock programs; such as plan reserve maintenance; restricted stock issuances; and book entry accounts and releases and maintain share balance reserves for all company stock plans.
  • Familiar with the outsourced stock administration system (Fidelity desirable) and ensure smooth; accurate and timely settlement of daily transaction activity with stock administrator and our transfer agents for options; executive performance options; RSUs and ESPP.
  • Provide reports from systems to meet internal and external requirements.
  • Partner with Compensation; HRIS; and Fidelity to develop new reports and internal review processes as needed.
  • Develop and enhance automation in all areas of stock administration for streamlining of processes.
  • Serve as primary contact for audit requests and assist in establishing; documenting; and maintaining control procedures associated with stock plan administration.
  • Provide analysis and reconciliation at accounting end periods.
  • Generate Section 16 filings and monitor 10b5-1 and preclearance activity.
  • Respond to executive and employee equity plan questions Participate in Stock Administration initiatives and contribute to program development.


Requirements:

  • 12+ years of experience in stock administration: including stock options, restricted stock units and/or performance-based stock awards
  • Excellent communication skills and ability to communicate with all levels of the organization
  • Expertise in Microsoft Excel, Word and other Microsoft Office applications
  • Able to work independently, handle multiple priorities and apply good judgment
  • Function in a dynamic changing environment
  • Meticulous attention to detail and accuracy
  • Familiarity with China SAFE a plus
  • Experience with Fidelity desired
  • Preferred Education Background:
  • Certified Equity Professional certification preferred
  • College degree preferred

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