Executive Assistant II
4 weeks ago
Senior Administrative SupportProvides senior level administrative support to an incumbent(s) who holds a position at the Chief or Vice President level.Key Responsibilities and Essential FunctionsEstablishes and operates an efficient office by performing a wide range of complex administrative tasks.Manages an extremely active calendar of appointments.Completes expense reports.Receives and prioritizes correspondence and acts in drafting correspondence, forwarding for action, and/or distributing for information.Organizes meetings and events, including preparation of materials and presentations, and coordinating all logistics.Obtains, compiles and extracts information from a variety of resources to prepare documents, reports, and briefing papers.Edits, proofs, and formats a wide variety of documents.Prepares draft meeting minutes and circulates to participants.Coordinates all travel arrangements.Initiates purchase requisitions for supplies, services, and equipment.Assists in budget development by updating all budget files, assessing, and making appropriate recommendations on expenditure levels and other related financial issues based on analysis of previous yearly trends and expenditures.Performs other related duties as needed and assigned.Knowledge, Skills, and AbilitiesProven ability to handle confidential information with discretion.Knowledge of administrative processes would typically be acquired through work experience in a professional business environment working with senior level management.Writing skills are sufficient to compose complex and executive level correspondences.Proficient with MS Office, conference platforms (e.g., Zoom, Teams, etc.), and enterprise programs (e.g., HRIS, financial systems, travel programs, etc.).Financial acumen to assist with budget development and monitoring.Demonstrated success in managing multiple projects to successful completion with demanding deadlines and changing priorities.Demonstrated ability to work collaboratively, lead, and administer projects of JAX wide importance.Excellent project and event management skills.Strong interpersonal skills to work in a high-profile environment requiring discretion, judgment, tact, and diplomacy.Must be flexible and available for after-hours support.Required: HS Diploma/GEDPreferred: Bachelor's degreeRequired: 5 years expPreferred: 8 years expPay Range: $69,711 - $90,624About JAX:The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health.EEO Statement:The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.
-
Executive Assistant
3 weeks ago
Bar Harbor, United States Atlantic Oceanside Hotel Full timeExecutive AssistantAre you a highly organized professional with strong communication skills and a passion for supporting leadership teams? We're seeking a Full-Time, Year-Round Executive Assistant to provide high-level administrative, operational, and employee support to the General Manager of the Atlantic Oceanside Hotel and Event Center.This role is a...
-
Administrative Assistant II
3 weeks ago
Bar Harbor, United States The Jackson Laboratory Full timeAdministrative AssistantWorking under limited supervision, incumbents in this position use advanced administrative concepts, practices and procedures to support the JAX Rare Disease Translational Center (RDTC) staff and center program management. Gathers, organizes, stores and supplies information; maintains files; schedules appointments, arranges meetings...
-
Executive Assistant
15 hours ago
Gig Harbor, Washington, United States Harbor Custom Development Full timeWe are looking for an Executive Assistant to perform a variety of administrative tasks and support the CEO. Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without...
-
Executive Assistant
4 days ago
Safety Harbor, United States GSA Contracting Inc Full timeExecutive Assistant Lead from the Center Become the Executive Assistant at GSA Contracting Inc! Job Title: Executive AssistantCompany Name: GSA Contracting IncPay Range: $60,000$80,000 + per year (Depending on experience)Employment Type: Full-TimeLocation: Safety Harbor, FLIndustry: General Construction (Commercial)Job OverviewGSA Contracting Inc is seeking...
-
Executive Assistant
2 days ago
Safety Harbor, United States GSA Contracting Inc Full timeExecutive Assistant Lead from the Center Become the Executive Assistant at GSA Contracting Inc! Job Title: Executive AssistantCompany Name: GSA Contracting IncPay Range: $60,000$80,000 + per year (Depending on experience)Employment Type: Full-TimeLocation: Safety Harbor, FLIndustry: General Construction (Commercial) Job Overview GSA Contracting Inc is...
-
Executive Assistant
2 days ago
Safety Harbor, United States GSA Contracting Inc Full time🚀 Lead from the Center — Become the Executive Assistant at GSA Contracting Inc! 🚀 Job Title: Executive AssistantCompany Name: GSA Contracting IncPay Range: $60,000–$80,000 + per year (Depending on experience)Employment Type: Full-TimeLocation: Safety Harbor, FLIndustry: General Construction (Commercial) Job Overview GSA Contracting Inc is seeking a...
-
Executive Assistant
2 hours ago
Safety Harbor, United States GSA Contracting Inc Full time🚀 Lead from the Center — Become the Executive Assistant at GSA Contracting Inc! 🚀 Job Title: Executive AssistantCompany Name: GSA Contracting IncPay Range: $60,000–$80,000 + per year (Depending on experience) plus bonus and profit sharingEmployment Type: Full-TimeLocation: Safety Harbor, FLIndustry: General Construction (Commercial) Job Overview...
-
HR Assistant
7 days ago
Bar Harbor, Maine, United States Prysmian Group Full time $40,000 - $60,000 per yearPrysmian Lincoln is looking for an HR Assistant to undertake a variety of HR administrative duties.The HR Assistant will provide a wide range of support activities inside our HR department. The primary focus will be on onboarding new employees and follow through on training during their probationary period.Responsibilities:Assist with day-to-day operations...
-
Store Assistant, Full Time
1 week ago
Bar Harbor, United States Circle K Full timeStore 4707014: 99 Cottage St, Bar Harbor, Maine 04609Shift AvailabilityFlexible Availability Job TypeAssistant ManagerWe want you to join our team as an Assistant Manager. If you have the desire to be challenged, work in a fast-paced, fun environment and create a career in management – look no further.As an assistant manager, you will enjoy:Medical,...
-
Lab Medical Assistant II
3 weeks ago
Palm Harbor, United States BayCare Full timeLab Medical Assistant Ii - 108901Join the team that is revolutionizing health care BayCare Health SystemOur network consists of 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers and thousands of physicians. With the support of more than 30,000 team members, we promote a forward-thinking philosophy that's...
