Payroll Clerk

1 week ago

Nashville, United States Nashville Record Pressing Full time


Job Summary:

The Payroll Clerk will be responsible for processing weekly payroll and maintaining employee time records. In addition to payroll duties, the Payroll Clerk will assist with various HR-related functions, including filing paperwork, coordinating company events, and administering basic onboarding and orientation for new employees. This role requires proficiency in the Paychex HRIS system for managing employee records and payroll processing.

Supervisory Responsibilities:

None.

Duties/Responsibilities:

  • Payroll Duties:
  • Enter, maintain, and process information in the Paychex HRIS system, including employee hourly rates, salaries, commissions, bonuses, time worked, paid leave, holidays, deductions, withholdings, and address changes.
  • Ensure accurate processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
  • Reconcile payroll to the general ledger and monthly bank statements.
  • Issue or reissue physical or replacement checks or direct deposits due to payroll errors or final discharge.
  • Record and process federal and state payroll tax deposits.
  • HR Support Functions:
  • File employee paperwork, including new hire documentation, benefits forms, and compliance-related materials.
  • Assist with company events, such as employee appreciation lunches, team-building activities, and holiday parties.
  • Manage basic onboarding tasks, including scheduling orientation sessions, preparing welcome packets, and assisting with the completion of required paperwork.
  • Administer the orientation process by introducing new employees to company policies, procedures, and benefits.
  • General Duties:
  • Perform other duties as assigned.

Required Skills/Abilities:

  • Excellent organizational skills and attention to detail.
  • Proficiency in Microsoft Office Suite or related software.
  • Proficiency in Paychex HRIS system or the ability to quickly learn and adapt to payroll and HR software.
  • Strong communication and interpersonal skills to manage HR-related responsibilities effectively.

Education and Experience:

  • High school diploma or equivalent required.
  • Two years of experience in accounting or bookkeeping, with at least six months of experience in payroll preferred.
  • Previous experience in HR functions such as onboarding, event coordination, or paperwork filing is a plus.

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.


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