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Legal Assistant
3 months ago
We're seeking a Legal Assistant w/ General Business Litigation to be the backbone of our dynamic legal team. In this role, you'll support multiple attorneys, showcasing your top-notch administrative skills in a fast-paced, high-pressure environment. Your flexibility, resourcefulness, and efficiency will be crucial as you deliver outstanding service both internally and externally, handling sensitive information with the utmost discretion.
Qualifications:
- 3 years' experience as a paralegal or legal assistant
- General business or commercial litigation
- Experience supporting multiple attorneys with calendaring, scheduling, document preparation & other responsibilities.
- Strong knowledge of Federal and Florida state court rules.
- Experience in mid- to large-size firm preferred.
- Experience with legal software (i.e. Xera, Concordance) desired.
- Strong working knowledge of Word, Excel, PowerPoint, and Outlook.
- Experience with a document management system and time entry system.
- Excellent grammar, spelling, punctuation and communication skills (both written & verbal).
- Attention to detail and strong organizational and analytical skills.
- Paralegals need to have experience with billable hours; at least 125/month.
Responsibilities:
- Support multiple attorneys with administrative tasks, serving as the backbone of the legal team.
- Thrive in a fast-paced, high-pressure environment, demonstrating flexibility, resourcefulness, and efficiency.
- Manage communications seamlessly, handling emails, calls, and faxes with discretion.
- Collaborate effectively with other departments and team members, showcasing strong teamwork skills.
- Master calendar management, coordinating meetings and balancing priorities efficiently.
- Be the guardian of client files, ensuring organization and up-to-date information.
- Handle daily time entries, expense submissions, and collaborate with accounting for billing accuracy.
- Demonstrate proficient typing skills (60 wpm preferred) in creating and editing vital documents.
- Plan and coordinate travel arrangements for attorneys, ensuring timely arrivals.
- Track and report Continuing Legal Education (CLE) hours to keep attorneys on top of their game.
- Dive into legal research, file management, and assist in event planning as needed.
