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Lab Support Specialist

2 months ago

Cambridge, United States ACL Digital Full time

Title: Lab Support Specialist (Faculty Assistant II) #HUJP00009702

Location: Cambridge, MA 02138 HYBRID

Duration: 03+ contract with extn

Pay Rate: $30/hr on w2


NOTE

• Work Schedule: 35 hours/week

• Location: Is the role hybrid? (If hybrid, please clarify schedule) Yes, M-F 9-5 (unpaid hour lunch break), 1 day/wk remote (day TBD in consultation with manager) 4 days onsite in Cambridge, MA required. 1 day remote/WFH.

• Duration: 3 months - Is there potential for extension or conversion? Possibility for extension, only w/ excellent performance and if interested in maintaining the role at a limited capacity of 14 hrs/wk

• Top 3 technical or soft skills you’d like to see that will lead you to request an interview o Financial Experience (invoice/expense report processing, familiarity with MS Excel) o Task Management (ability to prioritize and manage multiple requests) o Communication (effective written and verbal communications)


Job Summary

Reporting to the Assistant Director of Administration and Finance in the Department of Psychology, the

Lab Support Specialist performs a wide range of administrative and financial duties for multiple faculty

in the Department. Executes, with proficiency, a broad range of technical systems in support of teaching

and research. Prepares materials for publications and/or grants. Prioritizes multiple tasks in a competing

environment (i.e., multiple faculty).


Job Responsibilities

• Provides a wide range of clerical support, including composing and editing letters, reports,

presentations, etc. Prepares copy for publication or submission of grant proposals and/or

reports. Assists with copying, printing, scanning, faxing, filing, and shredding materials related to

lab operations.

• Creates and maintains lab filing system(s).

• Uses multiple technical applications including word processing, database management,

spreadsheets, graphics and presentation software, electronic calendar, email, and other

technical/scientific applications. Updates faculty, lab, and/or departmental websites.

• Serves as principal administrative contact and source of information for students, staff, faculty,

and external customers. Answers and routes phone calls, mail, and e-mail messages, and

handles wide-range information dissemination.

• Prepares and produces financial reports using online financial systems, such as reimbursement

for travel, corporate cards, HU Purchasing card, etc.

• Assists in preparation of spreadsheets for grant budgets and tracks expenditures.

• Purchases and maintains inventory of supplies for office or lab.

• May assist in onboarding, training, scheduling, and distributing work of students, casuals, or

temporary staff.

• Responsibilities will also include reception and other general support for departmental

administrative offices.

• Contributes to unit effort by accomplishing related duties as required.


Basic Qualifications

Business training or college degree, or equivalent education plus experience in an office environment.