Lab Operation Faculty Support Specialist

3 months ago

Cambridge, United States TalentBurst, an Inc 5000 company Full time

Job - Faculty Support Specialist (FSS) | Hybrid

Location – Cambridge, MA) (1 day remote)

Work Schedule: 35 hours/week

Pay rate - $30/hr.

Duration: 3 months


Top 3 technical or soft skills

o Financial Experience (invoice/expense report processing, familiarity with MS Excel)

o Task Management (ability to prioritize and manage multiple requests)

o Communication (effective written and verbal communications)


Job Summary

  • Reporting to the Assistant Director of Administration and Finance in the Department of Psychology, the Lab Support Specialist performs a wide range of administrative and financial duties for multiple faculties in the Department.
  • Executes, with proficiency, a broad range of technical systems in support of teaching and research.
  • Prepares materials for publications and/or grants. Prioritizes multiple tasks in a competing environment (i.e., multiple faculty).


Job Responsibilities

  • Provides a wide range of clerical support, including composing and editing letters, reports, presentations, etc.
  • Prepares copy for publication or submission of grant proposals and/or reports. Assists with copying, printing, scanning, faxing, filing, and shredding materials related to lab operations.
  • Creates and maintains lab filing system(s).
  • Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications.
  • Updates faculty, lab, and/or departmental websites.
  • Serves as principal administrative contact and source of information for students, staff, faculty, and external customers.
  • Answers and routes phone calls, mail, and e-mail messages, and handles wide-range information dissemination.
  • Prepares and produces financial reports using online financial systems, such as reimbursement for travel, corporate cards, HU Purchasing card, etc.
  • Assists in preparation of spreadsheets for grant budgets and tracks expenditures.
  • Purchases and maintains inventory of supplies for office or lab.
  • May assist in onboarding, training, scheduling, and distributing work of students, casuals, or temporary staff.
  • Responsibilities will also include reception and other general support for departmental administrative offices.
  • Contributes to unit effort by accomplishing related duties as required.


Basic Qualifications

Business training or college degree, or equivalent education plus experience in an office environment.


Additional Qualifications

  • Three plus years of office administration and customer service experience preferred.
  • Strong MS Office skills. Solid writing, editing, and proofreading skills.
  • Excellent interpersonal skills and ability to communicate professionally with diverse constituency. Ability to handle complex and confidential information with discretion.
  • Ability to work across teams and with a variety of projects.

Excellent organizational skills with ability to prioritize work in an environment with multiple and conflicting interests (i.e., multiple faculty). Ability to work independently with minimal supervision.


Additional Info

The Department of Psychology sits within the Division of Social Science, which is strongly committed to creating and supporting a diverse workforce.

Respect and fairness, kindness and collegiality, and trust and transparency are among the values we espouse and promote in our workplace culture.

We work hard to ensure a healthy, inclusive, and positive environment where everyone does their best work in support of Harvard’s mission.

  • Lab Operation Faculty Support Specialist

    2 months ago

    cambridge, United States TalentBurst, an Inc 5000 company Full time

    Job - Faculty Support Specialist (FSS) | HybridLocation – Cambridge, MA) (1 day remote)Work Schedule: 35 hours/weekPay rate - $30/hr. Duration: 3 monthsTop 3 technical or soft skills o Financial Experience (invoice/expense report processing, familiarity with MS Excel)o Task Management (ability to prioritize and manage multiple requests)o Communication...

  • Lab Operation Faculty Support Specialist

    1 month ago

    cambridge, United States TalentBurst, an Inc 5000 company Full time

    Job - Faculty Support Specialist (FSS) | HybridLocation – Cambridge, MA) (1 day remote)Work Schedule: 35 hours/weekPay rate - $30/hr. Duration: 3 monthsTop 3 technical or soft skills o Financial Experience (invoice/expense report processing, familiarity with MS Excel)o Task Management (ability to prioritize and manage multiple requests)o Communication...

  • Lab Support Specialist

    2 weeks ago

    Cambridge, United States Boylston Staffing Full time

    Boylston Staffing is looking for a Lab Support Specialist supporting the Assistant Director of Administration and Finance.Duties will include:Administrative, finance, and research for multiple faculty and team members. 3 month + Hybrid role. 1 day at home 4 days on-site in Cambridge.  Possible extension.  $30/hr.Compose and edit letter, reports and...

  • Lab Support Specialist

    2 weeks ago

    Cambridge, United States Boylston Staffing Full time

    Boylston Staffing is looking for a Lab Support Specialist supporting the Assistant Director of Administration and Finance.Duties will include:Administrative, finance, and research for multiple faculty and team members. 3 month + Hybrid role. 1 day at home 4 days on-site in Cambridge.  Possible extension.  $30/hr.Compose and edit letter, reports and...

  • Chemical Lab Specialist

    1 month ago

    cambridge, United States Skills Alliance Full time

    We are seeking a temporary Chemical Lab Specialist to support the reconciliation of the chemical inventory, organization of chemical stocks, and implementation of a new inventory software for our program labs. This role will work under the direction of our clients' lab operations staff to complete the project and will be paid hourly. The projected timeline...

  • Chemical Lab Specialist

    2 weeks ago

    Cambridge, United States Skills Alliance Full time

    We are seeking a temporary Chemical Lab Specialist to support the reconciliation of the chemical inventory, organization of chemical stocks, and implementation of a new inventory software for our program labs. This role will work under the direction of our clients' lab operations staff to complete the project and will be paid hourly. The projected timeline...

  • Chemical Lab Specialist

    1 month ago

    Cambridge, United States Skills Alliance Full time

    We are seeking a temporary Chemical Lab Specialist to support the reconciliation of the chemical inventory, organization of chemical stocks, and implementation of a new inventory software for our program labs. This role will work under the direction of our clients' lab operations staff to complete the project and will be paid hourly. The projected timeline...

  • Highly Skilled Administrative Support Professional for Dynamic Research Lab

    11 hours ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job OverviewAs a highly skilled administrative support professional, you will provide complex and diverse clerical, administrative, and financial duties in direct support of five faculty members and their research in a dynamic and active research lab at Massachusetts Institute of Technology.Salary InformationThe estimated annual salary for this position is...

  • Lab Computing Support Engineer

    2 weeks ago

    Cambridge, United States Accuro Full time

    Position: Lab Computing Support EngineerLocation: Cambridge, MA (100% Onsite from Day 1)Duration: 12+ Months Contract Role Description:Experience in Lab Computing, GXP, GMP, cytiva unicorn.As a Lab Computing Support Engineer, you will be responsible for maintaining and supporting computing infrastructure within laboratory settings.Handling blue screen of...

  • Scientific Service Support Specialist

    3 weeks ago

    cambridge, United States Russell Tobin Full time

    Russell Tobin's client, a laboratory, research and scientific organization is seeking a Scientific Service Support Specialist in Cambridge, MA Job Title: Scientific Service Support SpecialistLocation: Cambridge, MA 02141Employment Type: ContractEst. Start Date: November 2024Length: 3 – 6 Months (with potential for extension or conversion to perm)Hours: 40...

  • Scientific Service Support Specialist

    3 weeks ago

    Cambridge, United States Russell Tobin Full time

    Russell Tobin's client, a laboratory, research and scientific organization is seeking a Scientific Service Support Specialist in Cambridge, MA Job Title: Scientific Service Support SpecialistLocation: Cambridge, MA 02141Employment Type: ContractEst. Start Date: November 2024Length: 3 – 6 Months (with potential for extension or conversion to perm)Hours: 40...

  • Scientific Service Support Specialist

    3 weeks ago

    Cambridge, United States Russell Tobin Full time

    Russell Tobin's client, a laboratory, research and scientific organization is seeking a Scientific Service Support Specialist in Cambridge, MA Job Title: Scientific Service Support SpecialistLocation: Cambridge, MA 02141Employment Type: ContractEst. Start Date: November 2024Length: 3 – 6 Months (with potential for extension or conversion to perm)Hours: 40...

  • Administrative Assistant

    2 weeks ago

    cambridge, United States ACL Digital Full time

    Title: Administrative Assistant II (for Faculty) Location: Cambridge MA 02138Duration: 03+ Months & Possible ExtensionWork Schedule: 35 hours/week Location: Yes, M-F 9-5 (unpaid hour lunch break), 1 day/wk remote (day TBD in consultation with manager) Top 3 technical or soft skills you’d like to see that will lead you to request an interview Financial...

  • Administrative Assistant

    2 weeks ago

    cambridge, United States ACL Digital Full time

    Title: Administrative Assistant II (for Faculty) Location: Cambridge MA 02138Duration: 03+ Months & Possible ExtensionWork Schedule: 35 hours/week Location: Yes, M-F 9-5 (unpaid hour lunch break), 1 day/wk remote (day TBD in consultation with manager) Top 3 technical or soft skills you’d like to see that will lead you to request an interview Financial...

  • Administrative Assistant

    2 weeks ago

    Cambridge, United States ACL Digital Full time

    Title: Administrative Assistant II (for Faculty) Location: Cambridge MA 02138Duration: 03+ Months & Possible ExtensionWork Schedule: 35 hours/week Location: Yes, M-F 9-5 (unpaid hour lunch break), 1 day/wk remote (day TBD in consultation with manager) Top 3 technical or soft skills you’d like to see that will lead you to request an interview Financial...

  • Administrative Assistant

    2 weeks ago

    Cambridge, United States ACL Digital Full time

    Title: Administrative Assistant II (for Faculty) Location: Cambridge MA 02138Duration: 03+ Months & Possible ExtensionWork Schedule: 35 hours/week Location: Yes, M-F 9-5 (unpaid hour lunch break), 1 day/wk remote (day TBD in consultation with manager) Top 3 technical or soft skills you’d like to see that will lead you to request an interview Financial...

  • OneSource Service Support Specialist

    4 weeks ago

    Cambridge, United States Pyramid Consulting, Inc Full time

    Immediate need for a talented OneSource Service Support Specialist. This is a 03+months contract opportunity with long-term potential and is located in Cambridge, MA (Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID:24-29968 Pay Range: $25 - $30/hour.  Employee benefits include, but are not limited to,...

  • Associate Scientific Service Support Specialist

    2 weeks ago

    cambridge, United States Russell Tobin Full time

    Russell Tobin's client, a laboratory, research and scientific organization is seeking an Associate Scientific Service Support Specialist in Cambridge, MA Job Title: Associate Scientific Service Support SpecialistLocation: Cambridge, MA and Branford, CT (on-site)Employment Type: Contract Length: 2-Months (with potential to extend)Est. Start Date: November...

  • Associate Scientific Service Support Specialist

    2 weeks ago

    cambridge, United States Russell Tobin Full time

    Russell Tobin's client, a laboratory, research and scientific organization is seeking an Associate Scientific Service Support Specialist in Cambridge, MA Job Title: Associate Scientific Service Support SpecialistLocation: Cambridge, MA and Branford, CT (on-site)Employment Type: Contract Length: 2-Months (with potential to extend)Est. Start Date: November...

  • Associate Scientific Service Support Specialist

    2 weeks ago

    Cambridge, United States Russell Tobin Full time

    Russell Tobin's client, a laboratory, research and scientific organization is seeking an Associate Scientific Service Support Specialist in Cambridge, MA Job Title: Associate Scientific Service Support SpecialistLocation: Cambridge, MA and Branford, CT (on-site)Employment Type: Contract Length: 2-Months (with potential to extend)Est. Start Date: November...