Senior Administrative Assistant

3 weeks ago

San Diego, United States Integrated Resources, Inc ( IRI ) Full time

Experience:

• Minimum 5 years of experience providing executive (vice president and above) administrative support; large, global company experience preferred. Internal candidates are encouraged to apply.

seeking an Administrative Assistant to support members of our Diagnostics senior leadership team. This San Diego, office-based position will provide administrative support to the Commercial Vice Presidents (VPs) within the Diagnostic Solutions leadership team.

Duties & Responsibilities:

• Managing administrative functions for Commercial VPs, including but not limited to scheduling meetings across multiple time zones (new and reoccurring), preparing expense reports, preparing, and modifying documents including but not limited to memos, agendas, and assist in managing the high volume and prioritization of email traffic.

• Provide administrative support to Executives as needed, provide general office support with a variety of clerical activities and related tasks, which includes minute taking at designated meetings, as requested; completing requisitions for purchase orders and assisting in tracking contract accruals.

• Manage heavy and detailed travel planning, which include domestic and international travel itineraries; ability to make changes if travel disruptions occur, sometimes with short notice.

• Coordinate internal team and external customer meetings and collaborate with internal event planning team to coordinate larger meetings; both domestic and international

• Develop a strong organizational understanding of people, processes, structure, and systems to guarantee an effective, strategic partnership with the executives to drive execution of day-to-day activities, deliverables, and planning.

• Demonstrate ability to understand and anticipate the needs of each Executive.

• Collaborate with other members of the administrative team to provide seamless support for all Diagnostic Solutions related activities.

• Coordinate various functional events, lunches and team experiences that drive engagement and live into/drive the culture of the organization.

• Collaborate and partner with members of the executive administration team and other functional partners to effectively serve the needs of the business and teams.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the basic knowledge, skills, and/or abilities required:

• Onsite requirement. This role is office based. Applicants must be willing and able to work onsite during core business hours Monday-Friday.

• Experience providing simultaneous support for multiple executive level leaders and their teams.

• Demonstrated passion for professional VP-level support and administration.

• Demonstrated impeccable integrity, credibility, and quality in work product.

• Self-motivated with a strong work ethic; dedicated to quality, accuracy, and timeliness of results; 100% reliable in tracking, communicating, and completing all business in a timely and efficient manner.

• Able to operate in a fast-paced environment with many moving parts, as well as demonstrated ability to manage time and priorities with limited on-site supervision.

• Able to collaborate across departments, functions, and divisions.

• Excellent planning, time-management, and organizational skills – extremely fast-paced environment

• Able to maintain a professional demeanor.

• Excellent verbal and written communications and interpersonal skills; demonstrated people and project management skills as well as the ability to communicate clearly with other administrators, and executives.

• Able to handle sensitive information with a high degree of discretion and confidentiality.

• Demonstrated ability to be proactive, anticipate needs, take initiative, and exercise good independent judgment, and financial responsibility.

• Expertise with Microsoft Suite offerings, including Word, Excel, Visio, and PowerPoint.

• Knowledge/experience with Oracle Human Capital Management (HCM) system, Box, various social media platforms and marketing is a strong plus.

• Ability to travel domestically, on occasion, as needed (no more than 10% availability)

• After-hours availability as needed.

  • Senior Administrative Assistant

    2 weeks ago

    San Diego, United States Integrated Resources, Inc ( IRI ) Full time

    Experience:• Minimum 5 years of experience providing executive (vice president and above) administrative support; large, global company experience preferred. Internal candidates are encouraged to apply. seeking an Administrative Assistant to support members of our Diagnostics senior leadership team. This San Diego, office-based position will provide...

  • Executive/administrative Assistant

    3 days ago

    San Diego, United States Recludix Pharma Full time

    **Job Summary**: We are seeking an Executive/Administrative Assistant to perform a variety of administrative tasks and support our team and our executive-level managers while we scale and grow our business. To be successful in this role, you should be well-organized, have great time management skills and be a strong team player. This is a unique opportunity...

  • Administrative Assistant

    2 months ago

    San Diego, United States Manpower -Professional Full time

    Job DescriptionJob DescriptionJob Title: Sr Administrative AssistantLocation: San Diego, CA 92121Schedule: Monday – Friday, Business HoursDuration: 6 months’Pay: $21 – 29 per/hour DOEPosition Summary:The Senior Administrative Assistant typically provides high skill level administrative support to include complex and confidential functions. The ideal...

  • Executive Administrative Assistant

    2 months ago

    San Diego, United States Moore & Associates Full time

    Outstanding supplier of aggregate material and building materials seeks Executive Assistant to support the Regional VP/GM. This position will provide comprehensive administrative support to Regional & District Senior Leadership. This position will work in the Kearny Mesa/Miramar area of San Diego and will work in the office...

  • Executive Administrative Assistant

    2 weeks ago

    San Diego, United States Moore & Associates Full time

    Outstanding supplier of aggregate material and building materials seeks Executive Assistant to support the Regional VP/GM. This position will provide comprehensive administrative support to Regional & District Senior Leadership. This position will work in the Kearny Mesa/Miramar area of San Diego and will work in the office...

  • Senior Administrative and Management Support

    1 week ago

    San Diego, United States Amentum Full time

    Amentum is seeking a Senior Administrative and Management Support. The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic...

  • Administrative Assistant, Staff

    2 days ago

    San Diego, United States Qualcomm Full time

    **Company**: Qualcomm Technologies, Inc. **Job Area**: Administration Group, Administration Group > Administrative Support **General Summary**: Provides complex and advanced administrative assistance to a Director, Sr. Director, or above. Applies advanced knowledge of industry standards in various administrative areas, including policies, guidelines, and...

  • Administrative Assistant

    2 months ago

    San Diego, United States Integrated Resources, Inc ( IRI ) Full time

    Experience:• Minimum 5 years of experience providing executive (vice president and above) administrative support; large, global company experience preferred. Internal candidates are encouraged to apply. seeking an Administrative Assistant to support members of our Diagnostics senior leadership team. This San Diego, office-based position will provide...

  • Senior Systems Administrator

    4 weeks ago

    San Diego, United States Sayva Solutions Full time

    A dynamic company that provides crucial services to courts and legal professionals is seeking a Senior Systems Administrator to join their growing team. In this role, you'll thrive in a supportive environment where your contributions will be highly visible and impactful. Details: Hybrid work model with 1-2 days on-site in Downtown San Diego or...

  • Senior Executive Assistant

    3 weeks ago

    San Diego, CA, United States Select Source International Pvt Ltd Full time

    Administrative Assistant II Seeking an Administrative Assistant to support members of our Diagnostics senior leadership team. This San Diego, office-based position will provide administrative support to the Commercial Vice Presidents (VPs) within the Diagnostic Solutions leadership team. Managing administrative functions for Commercial VPs, including but...

  • Senior Windows Server Administrator

    3 weeks ago

    San Diego, United States Information Systems Solutions Full time

    ** Senior Windows Server Administrator** ** Information Systems Solutions - San Diego, CA** **Job Description** Information Systems Solutions (ISS) is looking for a candidate to provide Windows System Administration support for a Research, Development, Test, and Evaluation (RDT&E) network supporting a US Government Customer. The selected candidate will be...

  • Senior Systems Administrator

    1 week ago

    San Diego, United States Salk Institute Full time

    Description Under general direction and reporting to the Assistant Director, IT, Infrastructure, the Senior Systems Administrator oversees technology infrastructure for research laboratories, administrative systems, and core technology services. Responsibilities include installing, configuring, and maintaining complex infrastructure platforms, as well as...

  • Senior Systems Administrator

    1 week ago

    San Diego, United States InsideHigherEd Full time

    Under general direction and reporting to the Assistant Director, IT, Infrastructure, the Senior Systems Administrator oversees technology infrastructure for research laboratories, administrative systems, and core technology services. Responsibilities include installing, configuring, and maintaining complex infrastructure platforms, as well as providing...

  • Senior Administrative Assistant

    3 weeks ago

    San Antonio, United States Deans Professional Services Full time

    Job DescriptionJob DescriptionDean’s Professional Services is now hiring a qualifiedSenior Admin Assistantto work for a University inSan Antonio, TX.We are on a mission to create care that is more convenient and professional. With solutions that are value-based and patient-centered. To accomplish this, we are looking for individuals who share our sense of...

  • Senior Administrative Assistant

    2 weeks ago

    San Antonio, United States Deans Professional Services Full time

    Job DescriptionJob DescriptionDean’s Professional Services is now hiring a qualifiedSenior Admin Assistantto work for a University inSan Antonio, TX.We are on a mission to create care that is more convenient and professional. With solutions that are value-based and patient-centered. To accomplish this, we are looking for individuals who share our sense of...

  • Executive Administrative Assistant

    4 weeks ago

    San Diego, United States Select Source International Pvt Ltd Full time

    Job Title :Administrative Assistant II Pay : $45/hr on w2 Duration : 6 months WORK SITE: San Diego,CA 92121 Description: Seeking an Administrative Assistant to support members of our Diagnostics senior leadership team. This San Diego, office-based position will provide administrative support to the Commercial Vice Presidents (VPs) within the Diagnostic...

  • Senior Windows Server Administrator

    2 months ago

    San Diego, United States Information Systems Solutions Full time

    ** Senior Windows Server Administrator** ** Information Systems Solutions - San Diego, CA** **Job Description** Information Systems Solutions (ISS) is looking for a candidate to provide Windows System Administration support for a Research, Development, Test, and Evaluation (RDT&E) network supporting a US Government Customer. The selected candidate will be...

  • Senior Windows Server Administrator

    2 weeks ago

    San Diego, United States Information Systems Solutions Full time

    ** Senior Windows Server Administrator** ** Information Systems Solutions - San Diego, CA** **Job Description** Information Systems Solutions (ISS) is looking for a candidate to provide Windows System Administration support for a Research, Development, Test, and Evaluation (RDT&E) network supporting a US Government Customer. The selected candidate will be...

  • Administrative Assistant

    2 months ago

    San Diego, United States Revvity Full time

    BioLegend (a division of Revvity, Inc.) has an immediate opening for a Administrative Assistant. In this highly visible role, you will assist BioLegend’s Leadership and HR teams in a wide variety of tasks, interact with employees and outside vendors in various capacities, plan and coordinate company-wide events and meetings (including gathering information...

  • Senior Administrative Assistant

    2 weeks ago

    San Antonio, United States UnitedHealth Group Full time

    Opportunities at WellMed, part of the Optum family of businesses. We believe all patients are entitled to the highest level of medical care. Here, you will join a team who shares your passion for helping people achieve better health. With opportunities for physicians, clinical staff and non-patient-facing roles, you can make a difference with us as you...