Office & Admin Specialist Sr, Safety Administrative Support

Office & Admin Specialist Sr, Safety Administrative SupportJob Class: Office and Administrative Specialist, SeniorAgency: Direct Care and TreatmentLocation: AnokaTelework Eligible: NoFull/Part Time: Full-TimeRegular/Temporary: UnlimitedWho May Apply: Open to all qualified job seekersHiring Agency/Seniority Unit: Direct Care and Treatment / DCT Anoka Metro Trt Ctr AFSCMEDivision/Unit: AMRTC / Safety Administrative SupportWork Shift/Work Hours: Day Shift, 8-4:30Days of Work: Monday - FridayTravel Required: NoSalary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annuallyClassified Status: ClassifiedBargaining Unit/Union: 206 - Clerical/AFSCMEWork Area: Safety Administrative SupportFLSA Status: NonexemptDesignated in Connect 700 Program for Applicants with Disabilities: Yes Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.Direct Care and Treatment (DCT) is seeking an individual to join our DCT Safety Team for an exciting and rewarding opportunity as a Security Services Office & Administrative Specialist Senior. This position provides comprehensive, senior-level administrative support to the AMRTC Security Manager and other Security Services Supervisors at the Anoka Metro Regional Treatment Center. The incumbent manages daily operations of the Security Services office, including coordinating communications, schedules, workflow processes, and programming support, as well as triaging incoming phone calls.Primary Responsibilities:Assist in the coordination, completion, and maintenance of AMRTC Security Services audits, reports, and information on MHSATS SharePoint Sites.Serve as a resource for MHSATS policies, procedures, and work area expectations to ensure they are clearly communicated, regularly reviewed, and consistently implemented.Assist with the interview and hiring process for Security Services staff.Attend meetings, record minutes, and follows up with written correspondence.AMRTC is an inpatient psychiatric hospital serving adults with mental illness in a large, campus-based setting. The population also includes individuals civilly committed for specialized care, such as competency for criminal court (Rule 20), emergency 48-hour bed holds, and co-occurring mental illness/chemical dependency. Located just 15 minutes north of the Twin Cities metro, this modern facility offers compassionate, person-centered care in a pleasant environment appreciated by patients and employees alike.Minimum Qualifications:One (1) year of clerical experience sufficient to provide administrative, technical, and clerical support.Knowledge of customer service skills sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence.Word processing skills sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors.Skill in word processing, sufficient to use software, such as Microsoft Word, to type and format letters, memos, reports, and minutes of meetings, etc.Skill in using spreadsheet applications, such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve dataAbility to perform administrative support work for a work unit's expense and budget administrationPreferred Qualifications:One year of experience working with security services policies, procedures, and operational protocols within a hospital or treatment center environment.Knowledge of data privacy laws and ability to maintain strict control over sensitive information.Additional Requirements:To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to employment. Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us.