HR Executive Assistant

HR Executive AssistantDirect Care and Treatment is seeking a qualified enthusiastic individual to join our Human Resources team As the HR Executive Assistant, you'll provide high-level administrative coordination, project support, and executive assistance to the Direct Care and Treatment (DCT) Human Resources Director and HR Executive Team. This includes managing schedules, communications, meetings, and documentation to ensure efficient operations and strategic alignment. Additionally, this position serves as a liaison between DCT HR leadership and the DCT Executive Team to facilitate seamless information flow and collaboration.Responsibilities to include: Management of complex executive calendars, coordinate meetings, prepare key documents and presentations, and ensure clear communication across executive leadership. Independently manage special projects, perform targeted research and data analysis, and develop executive-ready reports and presentations that support informed and timely decision-making for the DCT Human Resources Director and Executive HR Leadership. Act as the HR Director's primary support partner, ensuring smooth operations and informed decision-making.Minimum QualificationsTo be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.Communication skills sufficient to collaborate effectively with agency leadership, team members, and customers that is clear, concise, courteous, and prompt whether in person or via email, phone, or virtual meetings. Experience must include utilizing discretion and professionalism when handling confidential information and issues that are sensitive in nature.Skills in the development of administrative and program policies, procedures, and service standards in cooperation with HR Leadership.Ability to manage complex/busy schedules and calendars, including prioritizing requests and resolving scheduling conflicts that may arise on short notice.Skilled in managing the full HR workflow, including policy distribution, tracking employee responses, and organizing feedback for leadership review.Customer service skills sufficient to provide prompt and accurate responses to inquiries and successfully multi-task, organize, and prioritize work independently in a fast-paced work environment that will have ongoing interruptions and competing priorities.English language writing, speaking, and reading skills sufficient to compose meeting minutes and other documentation with accurate spelling, grammar, and punctuation to effectively communicate with internal and external stakeholders including senior leadership and executives.Accounting/Budgeting/Expense experience sufficient to analyze, interpret, and reconcile financial information and records related to the Human Resources budget, arrange registration and pay for travel for staff, and purchase supplies and equipment.Desktop or Website Publishing must be proficient and demonstrate the use of technology and business software including programs, such as Microsoft Office Suite (Outlook, Word, SharePoint, Excel, Access, and PowerPoint) sufficient to create and edit presentations; track project assignments and targeted dates; manage complex calendar arrangements for multiple individuals, including prioritizing requests and resolving scheduling conflicts that arise on short notice; create and update organizational charts; and draft meeting minutes, letters, and other sensitive documents.Database skills sufficient to create, retrieve, and analyze information with multiple database programs.Development of administrative and programmatic procedures sufficient to provide high-level administrative support to multiple senior leaders.Preferred QualificationsThree (3) years of high-level administrative experience, including providing support to individuals at the management or senior management level. Experience supporting C-Suite Executives (CEO, CFO, COO, or CIO). Experience in in-person meeting and event planning, as well as logistical and technology support for meetings or events conducted with remote participants. Experience working with public agency partners, stakeholders, and members of the public.Additional RequirementsTo facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Reference checks to verify job-related credentials and criminal background check prior to appointment. Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.