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Jr. Document Controller

3 months ago

Corpus Christi, United States CTS Complete Technical Services Full time

CTS is hiring a Jr. Document Controller for a refinery in Corpus Christi, TX.


No C2C*No 3rd Parties* US Work Authorization Required


RESPONSIBILITIES:

A Document Controller is required to complete work independently and resolve issues without direct supervision. This position ensures that project documentation is properly captured, cataloged and controlled using the applicable Document Control systems and processes.


TWIC Card is required.


• Ensures that project documentation is properly recorded, cataloged and controlled in the EDMS system and Sharepoint/Network folders in accordance with the Projects Document Management plan.

• Creates customer records as required and prepare documents for transmittal to client according to project specific procedures

• Maintaining information in project Electronic Document Management System (EDMS)

• Create and maintain document numbers including client and supplier’s numbers.

• Generate reports that could include: Late Reports, Status Reports, Open Reports and others as required, and addresses identified problems.

• Follow document control procedure in transmitting and receiving documents.

• Generate and maintain MDR for client and project team use.

• Serves as a main point of contact for Project team on information management and documentation in projects

• Analyzes & Controls all technical documentation related to department and project activities within contractual requirements and Company procedures (including confidentiality)

• Ensures contractual requirements related to document numbering, filing and hand over are implemented on the project including confidentiality requirement as per the Client procedures

• Handles and registers all outgoing and incoming transmittals according to project document control procedure

• Performs documentation planning, in cooperation with project management team and project engineering management as appropriate. Performs follow up activities as necessary to produce revised plan

• Participates in meetings, as required

• Defines the distribution matrix in coordination with the project team


REQUIREMENTS

• The ideal candidate should have 3 + years of working experience in document control. Minimum of 2 years of office environment experience.

• At least 3 years of experience with the following: Records/Document Management Principles; Microsoft Office 2007 or newer; Acrobat Adobe; Electronic Document Management System (EDMS); SharePoint

Advanced understanding of standard Document Control policies and procedures.

• Ability to evaluate and resolve problems quickly and independently.

• Strong interpersonal skills for inter-departmental and customer interaction.

• Advanced verbal and written communication skills in English, with strong vocabulary and grammatical skills with an eye for attention to detail.

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint & Access).

• Frequent sitting and operating a computer and using a telephone. Shall be able to lift up to 25 lbs. to chest height for moving physical record boxes.

TWIC Card