Administrative Assistant

4 weeks ago

Medley, United States The University of Miami Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The University of Miami/UHealth Department of Central Business Office has an exciting opportunity for a full-time Administrative Assistant to work in Miami, FL.

Core Responsibilities:
  • Provides administrative support for multiple programs and projects.
  • Completes assignments requiring the collection, and organization of data; may provide analysis.
  • Monitors, reconciles, and assists with fiscal administration for the department, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel and/or purchasing.
  • Serves as a primary information resource regarding department and program policies, procedures, and operational functions.
  • May lead the work assignment of student workers and temporaries.
  • Maintains calendar, types, provides routine and general clerical support or medical-related support which may include patient care, student service, reports, and statistics.
  • Answers telephones, takes messages, answers routine questions, and transfers calls to appropriate individuals.
  • Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.
  • Orders office supplies.
  • Composes correspondence or selects standardized formats.
  • Prepares financial forms (IDRs, BEFs, Pos, work orders, check requisitions, etc for department).
  • May provide ancillary support to physicians, clinical activities, business services, student services, etc.
  • Performs other duties as assigned.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary

Core Qualifications:
  • High school diploma or equivalent.
  • Three (3) to Five (5) years of progressive related experience.
  • Knowledge of routine office practices and procedures.
  • Knowledge of simple data processing and transmission principles.
  • Ability to utilize computerized information systems.
  • Ability to read and decipher data on source documents to be entered.
  • Ability to enter and verify information with accuracy and a reasonable rate of speed.
  • Ability to understand and follow oral and written instructions.
  • Skill in data entry or typing

Any relevant education, certifications and/or work experience may be considered.

#LI-NN1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:
Staff

Pay Grade:
H4Learn More

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