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Administrative Assistant

4 weeks ago

San Diego, California, United States ID Studios Inc. Full time

Temporary Part-Time Administrative Assistant [6-Month Position]

The successful Administrative Assistant candidate will support the Director of Operations, other team members and all visitors to the firm through face to face, phone, mail, and e-mail communication. The Administrative Assistant will participate in overall office administrative duties including the coordination of meetings and office events. To be successful, accuracy, preparedness, responsiveness and a "Can Do" outlook is imperative. The Administrative Assistant must be a helpful and positive presence in the workplace through professional, polite, and attentive interaction. 

Administrative Assistant Responsibilities:

  • Greet visitors
  • Answer phone calls
  • Receive deliveries
  • Coordinate messenger services
  • Collate and distribute mail
  • Schedule and coordinate:
  • Vendor/Manufacturer representative presentations and library
  • Staff and other office meetings
  • Food/beverage orders for meetings
  • Assist with Office events.
  • Utilize Microsoft Office software to prepare and edit documents
  • Office Operational support:
  • Office supply coordination
  • Assist Director of Operations by coordinating facilities maintenance
  • Assists in maintaining overall organization and cleanliness of office

Administrative Assistant Requirements:

  • Decision-making: Make decisions on a daily basis, addressing the best way to handle specific tasks.
  • Communications and collaboration: Communicate professionally, politely and positively. Collaborate and support team members and visitors.
  • Organizational skills: Organization, attention to detail and prioritization are the core elements of the Administrative Assistant's responsibilities.
  • Writing: Spelling, punctuation, sentence structure, grammar and writing are essential
  • Education: Associates degree or above preferred. 
  • Experience: 1 year of Office Administrative support preferred. Proficiency in the use of Microsoft Office software

Compensation: $21.00 per hour

Work Schedule: In-Person, Tuesday-Thursday 9:30AM-3:00PM (preferred, but flexible)

Perks & Benefits: 401(k), Health and Wellness programs, Continuing Education and Training, Flex Schedule Options, Close Beach Access, Work/Life Balance, Social Activities & Field Trips and more

Want to know more about ID Studios? Check out our culture video at

Please submit your cover letter and resume. Look forward to meeting you and thank you