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Administrative Project Coordinator HEO

4 weeks ago

Olathe, United States The University of Kansas Health System Full time
Position Title

Administrative Project Coordinator HEO

Olathe Medical Center Main Hospital 20333 W. 151st St.

Position Summary / Career Interest:
The Administrative Project Coordinator is responsible for managing and coordinating a variety of department of projects, activities, reports, and schedules. Develops procedures to ensure efficient and timely operations. Maintains a working knowledge of administrative support utilizing strong computer skills including the use of databases, spreadsheets, word processing. Possesses the ability to track and manage multiple projects and tasks in a collaborative environment.

Responsibilities and Essential Job Functions
  • As the receptionist for the executive office, in a professional and cordial manner, the Administrative Project Coordinator:
    • Greets and assists visitors to the executive office, including patients or family members wanting to express a concern or complaint
    • Answers the executive office main line and directs callers appropriately, including patients or family members wanting to express a concern or complaint
    • Keeps the reception area tidy and welcoming
  • Provides administrative support to two Sr Nursing Directors at the Olathe Campus
  • Manages special project work as assigned by executive assistants in the Hospital Executive Office.
  • Manages conference room schedules on the Olathe Campus
  • Manages stocking and tidiness of conference rooms and kitchenette.
  • Assists with coordination of site surveys including TJC, State, Magnet and other visitors.
  • Responsible for proactively ordering office supplies, coffee, water, kitchen items, etc., as needed. Keeps storage closet orderly.
  • Trouble-shooter for HEO copiers/printers/fax machines; expert at running Conference Room A/V systems.
  • Coordinates special events for executive staff and Olathe campus location, including Birthday Lunch staff celebrations for Olathe and Miami County locations.
  • Processes invoices for payment, helps with preparing expense reports and travel arrangements, as needed.
  • Creates and maintains comprehensive executive staff contact listings for internal and external customers.
  • Assists with open and closing procedures for the Olathe campus
  • Works closely and collegially with the other Executive Support Team members.
  • Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
  • These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience
  • High School Graduate
  • 5 or more years experience in administrative assistance or project management.

Preferred Education and Experience
  • Associates Degree in business or similar area of study
  • Bachelors Degree in business or similar area of study

Required Language Skills
  • English -

Knowledge Requirements
  • Specific knowledge and skill in using following programs: Microsoft Word, Microsoft Excel, Microsoft PowerPoint
  • Strong computer skills including the use of databases, spreadsheets, word processing.

Time Type:
Full time

Job Requisition ID:
R-37894

We are an equal employment opportunity employer without regard to a person's race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.

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