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HVAC Project Administrator

2 months ago

San Jose, United States Gulfstream Strategic Placements Full time

Job Title: HVAC Project Administrator

Location: San Jose, CA


Job Summary


We seek a seasoned professional with a solid background in the commercial HVAC industry to join our team in San Jose, CA. This role is pivotal in ensuring the seamless coordination and execution of HVAC projects, supporting our project managers and field teams to deliver top-tier service in a fast-paced environment.


Key Responsibilities


  • Assist in the planning, scheduling, and coordinating of commercial HVAC projects from inception to completion, ensuring all project milestones are met.
  • Maintain accurate and up-to-date project documentation using industry-standard software like Bluebeam, MS Project, and AutoCAD, including contracts, change orders, and work orders.
  • Act as the primary point of contact for clients, ensuring precise and timely communication regarding project updates, timelines, and any issues.
  • Liaise with vendors and subcontractors to ensure timely delivery of materials and services, managing relationships to support project success.
  • Ensure all projects comply with local regulations and safety standards, assisting in preparing necessary permits and safety documentation.


Qualifications


  • Minimum of 5 years of experience as a Project Administrator, Service Coordinator, or Dispatcher in the commercial HVAC industry.
  • Strong knowledge of HVAC systems, including chillers, boilers, and building automation systems such as Tridium Niagara, Johnson Controls Metasys, and Bacnet.
  • Proficiency in Bluebeam, MS Project, AutoCAD, and other relevant software tools is essential.
  • Candidates must be local to the Bay Area and possess a stable work history within the region's commercial HVAC sector.
  • Excellent verbal and written communication skills, proven to manage multiple stakeholders and maintain strong client relationships.