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Supply Chain Associate

2 months ago

Thousand Oaks, United States SPECTRAFORCE Full time

Job Title: Supply Chain Associate

Duration: 1 Year

Location: Thousand Oaks, CA


Must Have: Pharma or biotech industry experience


Description:

Mostly remote/Flex-commuter: This position is remote with a monthly face to face requirement to drive to the ATO campus**Candidate must be local to the Los Angeles County or Ventura County area)


Prior QMTS experience is not a requirement, it’s more of a preference. We can train candidates on our QMTS roles.


Description:

Candidates will, under limited supervision and in compliance with clinical regulatory requirements, partner with key stakeholders to manage shipments of clinical drug product to clinical sites, globally.


Key Responsibilities and Activities

General:

- Provide distribution support to Global Supply Planners and Logistics Service Providers

- Partner with clinical site staff and company’s Quality to document, investigate, and communicate decisions concerning distribution complaints.


Sales Order Management:

- Create and manage Clinical Drug Shipments in an ERP system

- Generate customs invoices

- Track and trace shipments

- Perform reconciliation tasks, including the closure of Proof of Receipt (POR)


Temperature Data Review and Assessment:

- Review the temperature data from shipments to clinical sites

- Assess temperature excursion events and partner with Quality personnel to determine a usage decision

- Customer facing communications with study managers and pharmacy staff

- Capture key performance indicators (KPI), discuss trends, and support corrective actions


Other activities:

- Participate in international, cross functional meetings

- Support and manage the reconciliation and return of investigational products

- Support projects and initiatives that improve our distribution capabilities


Technical skills:

SAP knowledge (or other relevant ERP systems)

Good MS suite skills, with an emphasis on Outlook and Teams

Experience with Quality Management Tracking Systems (QMTS)

Smartsheet and SharePoint knowledge

General knowledge of clinical supply chain management


Competencies:

- Customer focused and service oriented

- Results oriented, with a strong adherence to timelines

- Ability to handle multiple responsibilities and priorities simultaneously in a dynamic environment

- Accuracy and attention to detail

- Process-oriented

- Excellent communication skills (both written and verbal)

- Ability to interface effectively at all levels with international peers and customers

- Applies relevant experience and utilizes sound judgment to make science-based decisions

- Resolve issues while adhering to defined options or standard protocols

- Anticipate problems and recognize when to escalate issues

- Set priorities within general guidelines

- Ability to operate in a team as well as a strong matrix environment

- Analytical skills

- Quality minded

Basic Qualifications

Bachelor degree OR Associate degree and 4 years of experience OR High school diploma / GED and 6 years of experience


Top 3 Must Have Skill Sets:

General knowledge of clinical supply chain management

Customer focused and service oriented

Resolve issues while adhering to defined options or standard protocols


Possible Extension: Yes

Red Flags:

Lack of experience working in teams

Lack of SOP experience


Interview Process: One 1:1 virtual interview and one virtual panel interview.


Note: The Company is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAhr@spectraforce.com.


About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:


Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.


Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.