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Administrative Assistant

1 month ago

Boston, United States firstPRO, Inc Full time

Assist the Property Management Administrator with daily management of housing portfolio and assigned project.

  • Responsible to accurately and efficiently manage requests for information and assistance
  • Audit tenant files and resolve any problems identified
  • Develop and maintain filing system, and schedule of inspections and unit showings
  • Accurately and efficiently answer phone, take messages and meeting notes.
  • Complete administrative tasks in a timely manner meeting assigned deadlines.
  • Obtain and distribute daily Occupancy and Vacancy data.
  • Work to support general portfolio of Supported Housing - Property Management operations including organizing, updating, filing and distributing policy and procedure, program goals, contracts, grants, and memorandums of agreement.
  • Assist in managing inventory of unit supplies and unit keys
  • Provide support and coordination at various internal and external meetings.
  • Assist in preparation of presentations.
  • Effectively work with internal and external stakeholders.