Senior Accounts Payable Specialist

WHY CHOOSE ECRI? ECRI is an inspiring place to work. We share a common mission to help healthcare organizations make smart, compassionate, and ethical decisions for patients. Consider these additional benefits of joining the ECRI team: Industry leadership: We have a long history and proven reputation in patient safety and medical technology research. On-the-job-learning: You will have the opportunity to work with specialists across medical science, patient care, healthcare management, and technology. Comprehensive healthcare benefits: We offer medical, dental, vision, life insurance, accidental death and dismemberment, and disability coverage. Retirement Savings: Our employees can participate in an employer-matching 403(b) Retirement Savings Plan. Additional benefits: ECRI offers additional benefits to our employees, including paid time off and holiday pay, paid leave for parents, tuition assistance, employee assistance program, access to LinkedIn Learning, and other voluntary benefit programs (e.g. accident insurance, identify theft insurance, flexible spending accounts). Volunteer Program: ECRI Cares, our employee volunteer program, provides a framework for us to work together and make a difference in the lives of others. All employees are provided 16 hours annually of paid time to volunteer at preapproved ECRI Cares charities during normal business hours. ABOUT ECRI At ECRI, our passion for safe, effective, and efficient care is ingrained into the fabric of who we are and why we are here. For more than 50 years, the people of ECRI have been unyielding in their work to protect patients from unsafe and ineffective medical technologies and practices. Now, with the acquisition of the Institute for Safe Medication Practices (ISMP), we have created one of the largest healthcare quality and safety entities in the world. As a non-profit, independent organization, we utilize an unbiased, evidence-based approach to develop guidance, and maintain our principles of integrity and transparent work. Our ethical standards have led us to adopt the industry's strictest conflict-of-interest policies, and they are why tens of thousands of healthcare leaders worldwide rely on ECRI to guide their clinical, operational, and strategic decisions across all sites of care. The Most Trusted Voice in Healthcare ECRI is proud to serve the healthcare industry, from providers and insurers to government agencies, and medical associations. Our areas of focus include: Patient Safety: empowering leaders to eliminate patient harm through the dissemination of best practices, guidance, benchmarking, and recommendations. Evidence-Based Medicine: providing clinical evidence to inform and support decisions on the effectiveness of medical technologies, procedures, genetic tests, and clinical practice guidelines. Technology Decision Support: arming hospital systems with unbiased insights, so they can optimize their supply chain. ECRI is the only organization worldwide to conduct independent medical device evaluations, with labs located in North America and Asia Pacific. ECRI is designated an Evidence-based Practice Center by the U.S. Agency for Healthcare Research and Quality and a federally certified Patient Safety Organization by the U.S. Department of Health and Human Services. At ECRI, our passion for the truth drives us to go further and dig deeper in our pursuit to advance effective, evidence-based healthcare globally. The success of our organization relies on the kind of creative thinking that can only result from a diverse team of individuals. ECRI is proud to be an employer of choice with an inclusive environment for all employees. As part of this goal and in compliance with various laws and regulations, ECRI provides reasonable accommodation to applicants and employees. It's what makes ECRI unique, and why we are the most trusted voice in healthcare. POSITION SUMMARY Process accounts payable information into computerized A/P system (Stampli), process disbursements (set up ACH and check through the bank portal), and maintain well organized files for ECRI and all its entities. Conduct administrator roles to manage Stampli, Avalara 1099, Concur and corporate credit card program with excellent customer services. ESSENTIAL FUNCTIONS Reasonable Accommodation Statement: To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s): • Reviews, codes, forwards invoices for proper authorization and handles approved purchase orders. • Prepares checks, ACH transfers and Positive Pay upload. • Maintains the vendor file and paid/unpaid invoice files. • Provides information required to open accounts with vendors. • Codes or reviews codes for vendor invoices, verifies receipt of goods or services, and inputs data into the computerized A/P system. • Ensure that all disbursement requests are appropriately reconciled among invoice, approval, and receipt of goods or services • Ensure that weekly checks are issued on time. • Ensures the accuracy of AP reports, maintains back up documents and guarantees that all invoices are processed accurately for ECRI and all of its entities (i.e., ISMP and MSB) • Maintains A/P system reports. • Handles vendor calls regarding outstanding balances. • Ensures that all discounts offered by vendors are earned (payments made within terms) and taken. • Collects W-9 forms from vendors, issues Form 1099s at year-end, and submits Form 1096 to the IRS • Completes monthly accounting close schedule tasks on time. • Collaborate with the accounting team for identification of capitalizable assets and weekly cash management & forecast • Perform administrative roles for Concur including troubleshooting, system configurations, expense report processing, T&E policy compliance, and user training • Perform administrative roles managing corporate credit card program including credit card applications, credit card issuance & cancellation, cardholder account management, and troubleshooting • Assist on all AP related audit requests for annual financial audit ## Assist on upcoming ERP system configuration and implementation for ECRI and all of its entities • Reconciliations of Ap related accounts. • Performs other duties and projects as assigned. Additional Responsibilities: • Other duties as assigned. Accountability Metric(s): • Ensure appropriate disbursement controls for AP • Ensure accuracy and recording of disbursements • Quality of Customer Services for AP, Concur, Corp. Credit Card program • Maintain the vendor records and relationships QUALIFICATIONSExperience: • 5+ years of recent experience in Accounts Payable systems. • Experience in NetSuite preferred. • Must be organized in keeping records and maintaining files. • Must be able to communicate effectively verbally and in writing. • Demonstrated problem-solving and communication skills • A self-starter who is also a team player with demonstrated abilities to collaborate effectively across the business Education: • Bachelor's degree in Accounting or Business preferred, Associates Degree or equivalent work experience required. Computer Skills: • Proficient with Microsoft Office; Intermediate Level Excel and Word skills Certifications & Licenses: • N/A POSITION COMPENSATION The salary range for new employees in this position is $55,671.92 - $62,352.55, based on background, experience, and skills. In addition, new employees in this position are eligible for all of our benefit offerings, including, but not limited to, health and welfare benefits, 403(B) retirement savings, and paid time off (PTO). PHYSICAL DEMANDS This position operates in a remote environment and requires the individual to remain in a stationary position, whether sitting or standing, before a desk or other fixed workspace, most of their workday. In addition, this position requires the individual to occasionally move about their workspace to access and inspect work-related materials, such as file cabinets with physical files and standard office equipment. This position requires the ability to operate standard office equipment, including, but not limited to, a laptop, keyboard, mouse, webcam, and phone, as well as effectively communicate information and ideas to a wide variety of audiences in written and oral form. ADA STATEMENT ECRI is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or veteran status. We value diversity and believe that a diverse workforce enhances our ability to succeed. ECRI complies with applicable federal, state, and local laws governing nondiscrimination in employment and prohibits any form of discrimination or harassment based on these protected characteristics. EEO STATEMENT ECRI is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or veteran status. We value diversity and believe that a diverse workforce enhances our ability to succeed. ECRI complies with applicable federal, state, and local laws governing nondiscrimination in employment and prohibits any form of discrimination or harassment based on these protected characteristics. #LI-Remote