Senior Administrative Assistant

3 weeks ago


Boston, United States Financial Services Firm Full time

My client, a reputable financial services firm located in the Financial District of Boston, MA, is currently seeking a dedicated and experienced Senior Administrative Assistant to join their esteemed administrative team. This position comes with great benefits and bonus potential as well


Responsibilities:

  • Provide comprehensive administrative support to senior management and their teams, including calendar management, travel arrangements, expense reporting, and meeting coordination.
  • Act as a key point of contact for internal and external stakeholders, demonstrating professionalism and exceptional communication skills in all interactions.
  • Assist in the preparation of presentations, reports, and correspondence, ensuring accuracy and attention to detail.
  • Manage and maintain confidential information with utmost discretion and integrity.
  • Coordinate and support special projects and initiatives as assigned, collaborating effectively with cross-functional teams.
  • Serve as a resource and mentor to junior administrative staff, fostering a collaborative and supportive team environment.
  • Handle various administrative tasks such as file organization, office supply management, and other ad hoc duties as needed.


Qualifications:

  • Bachelor's degree from an accredited institution.
  • 3-5+ years of relevant administrative experience in a corporate or financial services environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
  • Strong interpersonal skills and the ability to interact with individuals at all levels of the organization.
  • Proven ability to maintain confidentiality and exercise discretion in handling sensitive information.
  • Detail-oriented with a high degree of accuracy in work output.
  • Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.



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