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2 months ago
Our client, a Private Equity firm in Midtown, Manhattan is seeking to hire a Temporary to Permanent Receptionist and Office Services coordinator to manage the office facilities, phones, conference rooms, etc. You will also assist with supporting the office move. This role will be in office 5 days per week and hours are 9am - 5pm with flexibility for overtime.
Reception:
- Every morning, check to see if all guests are in building security system
- Greet and welcome visitors as soon as they arrive
- Direct visitors/clients to the appropriate person(s) and conference rooms
- Help set-up (water/refreshments) /clear-out items from meeting rooms for external meetings as needed/clean rooms after guests leave
- Help guests with Wi-Fi instructions as needed
- Answer, screen and forward all incoming phone calls
- Keep all areas of the office tidy and presentable
- Provide basic and accurate information in-person and via phone/email
- Receive, sort, and distribute daily mail/deliveries
- Maintain office and safety procedures through office manager and building staff
- Order supplies and restock as needed
- Perform other clerical receptionist duties such as filing, scanning, and faxing
- Proactively reach out to EA's / Office Manager to see if help is needed with any items for the week / days ahead
Office Services:
- Update and maintain office relationships (vendors, internal events, HR, …)
- Create weekly office schedule and send to HR, Fraiche and internally
- Update and create key cards for each employee
- Follow up on emails and any communication internal/external
- Update and maintain any SOPs as required
- Function as Fire/Building safety leader
- Update and maintain list of employee contact, addresses, birthdays
- Assist with onboarding meetings for new employees
- Match monthly MasterCard receipts with statements
Qualifications:
- Bachelor's Degree highly preferred
- Minimum 1+ years of administrative experience
- Excellent organizational and time management skills
- Proficiency with Outlook and Microsoft Office Suite
- Excellent written and verbal communication skills
- High attention to detail
- Forward thinking
Compensation/Benefits:
- Salary up to $65k, hourly rate in line
- Health, vision, and dental covered by employer
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
