Grants and Contracts Assistant
1 month ago
Job Title: Grants and Contracts Assistant
Location: Louisville, KY (100% Remote)
Schedule: Mon-Friday 8AM-5PM
Duration: 6 month Contract
Seeking a Research Grants and Contracts Assistant with administrative experience to join one of Louisville's major Academic Research centers. Working with the office of sponsored programs, this individual will be responsible for checking the service accounts and keeping grant sponsored portals up to date.
Job Summary:
The Grants and Contracts Assistant (GCA) will join a team of research administrators who provide high quality support to the Office of Sponsored Programs Administration (OSPA). Utilizing excellent customer service and interpersonal skills, this position will work with departmental/unit/school administrative and research support staff, investigators and other university representatives in the processing of externally sponsored programs/agreements. Responsibilities include but are not limited to the intake, assignment and distribution of projects, proposal establishment and tracking, award establishment and modification, and related administrative support.
Essential Duties & Responsibilities:
- Enter proposal information and updates in the institutional information systems (e.g., PeopleSoft, Workday, iRIS, Cayuse, etc.).
- Establish chartfields based upon awards/agreements and be responsible for accurate data entry and data maintenance into the institutional information systems.
- Process award modification transactions within the institutional information systems.
- Advise investigators and sponsors on the status of proposals and awards, and answer inquiries regarding compliance and university policy, administrative procedures and related aspects of sponsored programs.
- Perform quality assessment reviews of entries into the institutional information systems. Correct or revise entries as needed.
- Process closeout and archiving tasks.
- Monitor email service accounts and phone line. Assign incoming work and distribute to appropriate staff members or units.
- Run and distribute queries for and assist with OSPA, EVPRI, and university reporting, including office metrics, award receipt, data integrity, preaward guarantees, indirect costs.
- Perform sponsor establishment and maintenance.
- Provide backup for other GCAs, GCA Senior and Grants & Contracts Manager.
- Perform other duties as assigned.
Minimum Requirements:
- Bachelor's Degree or an equivalent combination of education and related work experience.
- Proficient in MS Office programs.
- Zero to two (0-2) years of experience in higher education sponsored programs/research administration.
- Effective oral, written and interpersonal communication skills.
Preferred Qualifications:
- Experience with electronic systems and databases (e.g., PeopleSoft Financials, Workday, iRIS, Cayuse)
- Previous Customer Service Experience
-
Grants and Contracts Assistant
1 month ago
Louisville, United States Medasource Full timeJob Title: Grants and Contracts AssistantLocation: Louisville, KY (100% Remote)Schedule: Mon-Friday 8AM-5PMDuration: 6 month ContractSeeking a Research Grants and Contracts Assistant with administrative experience to join one of Louisville's major Academic Research centers. Working with the office of sponsored programs, this individual will be responsible...
-
Research Grants Coordinator
2 weeks ago
Louisville, Kentucky, United States Medasource Full timePosition Title: Grants and Contracts AssistantLocation: RemoteWork Schedule: Monday to Friday, 8 AM - 5 PMContract Duration: 6 monthsMedasource is seeking a detail-oriented Grants and Contracts Assistant to support our esteemed Academic Research centers. This role involves collaboration with the office of sponsored programs, ensuring that service accounts...
-
Grant Administrator
5 days ago
Louisville, Kentucky, United States LHH Recruitment Solutions Full timeJob SummaryLHH Recruitment Solutions is currently seeking a highly skilled Grant Administrator to join our team. As a Grant Administrator, you will be responsible for managing grants and ensuring compliance with company policies and procedures.Key ResponsibilitiesReview and allocate expenses according to grant requirementsAssist with payroll and financial...
-
Grants Manager
2 weeks ago
Louisville, United States Housing Services - VOA Mid-States Full timePOSITION TITLE: Grants Manager LOCATION: Louisville, KY STATUS: Full Time, Salaried, Exempt PROGRAM: Business Development REPORTS TO: Director of Grants INTRODUCTION: Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service....
-
Grants Manager
2 months ago
Louisville, United States Volunteers of America Mid-States Full timePOSITION TITLE: Grants Manager LOCATION: Louisville, KY STATUS: Full Time, Salaried, Exempt PROGRAM: Business Development REPORTS TO: Director of Grants INTRODUCTION: Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a...
-
Grants Manager
2 weeks ago
Louisville, United States Volunteers of America Mid-States Full timePOSITION TITLE: Grants ManagerLOCATION: Louisville, KYSTATUS: Full Time, Salaried, ExemptPROGRAM: Business DevelopmentREPORTS TO: Director of GrantsINTRODUCTION:Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service. We...
-
Grants and Contracts Specialist
1 month ago
Louisville, United States Medasource Full timeSummary:This position is responsible for reviewing and processing proposal submissions to and reviewing and facilitating the establishment of awards from external sponsors to ensure financial and programmatic components are in compliance with institutional, state, and sponsor guidelines and regulations. The Grants Management Specialist will collaborate with...
-
Grants and Contracts Specialist
4 weeks ago
Louisville, United States Medasource Full timeSummary:This position is responsible for reviewing and processing proposal submissions to and reviewing and facilitating the establishment of awards from external sponsors to ensure financial and programmatic components are in compliance with institutional, state, and sponsor guidelines and regulations. The Grants Management Specialist will collaborate with...
-
Financial Grants Coordinator II
2 weeks ago
Louisville, Kentucky, United States City of Louisville, KY Full timeSalary: $53,726.40 Annually Location: LOUISVILLE, KY Job Type: Full-Time Department: OMB - Finance Summary Objective:The primary objective of this role is to oversee the processes related to grant reimbursements. This position operates independently with minimal supervision, reporting significant activities through regular meetings.Key Responsibilities:•...
-
Sponsored Programs Administrative Assistant
2 weeks ago
Louisville, Kentucky, United States Medasource Full timeJob Title: Grants and Contracts AssistantLocation: RemoteSchedule: Monday to Friday, 8 AM - 5 PMDuration: 6-month ContractMedasource is seeking a dedicated Grants and Contracts Assistant to support a prominent Academic Research institution. This role involves collaborating with the office responsible for sponsored programs, ensuring that service accounts are...
-
OMB Grant Accountant II
3 months ago
Louisville, United States City of Louisville, KY Full timeSalary: $53,726.00 Annually Location : LOUISVILLE, KY Job Type: Full_Time Job Number: 10686 Department: OMB - Finance Opening Date: 04/11/2024 Closing Date: Continuous Description Summary Objective: The purpose of this position is to coordinate grant reimbursement processes. This class works independently, under limited supervision, reporting major...
-
Louisville, United States Sullivan University Full timeLook No Further, Your Career Starts Here! Sullivan University is an organization that is truly committed to making a difference. We host a wide variety of career opportunities, offer a family-oriented culture, and invest in our employees. Join us if you want: Internal Mobility The Opportunity to Make a Difference in the Lives of our Students ...
-
Fall 2024 Economic Empowerment
3 weeks ago
Louisville, United States International Rescue Committee Part timeThe International Rescue Committee (IRC) responds to the worldâs worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental...
-
Administrative Assistant
3 months ago
Louisville, United States Hyper Care Management LLC Full timeJob DescriptionJob DescriptionFull-time Administrative AssistantOn Behalf of HyperCare Management, Prestige Healthcare is looking for a full-time Administrative Assistant.Summary:The Administrative Assistant works very closely with the Director of Finance and other finance department employees to meet their administrative needs in regards to spreadsheet...
-
Contracts Administrator II
3 months ago
Louisville, United States Diligent Solutions Full timeTitle: Contracts Administrator IILocation: Louisville, COCompensation: Depending on Experience (DOE) We are seeking a qualified federal government contracts (not corporate contracts) professional to join the team and fill the critical role of Contracts Administrator II based in Louisville, Colorado. This role will support the federal government Contracts...
-
Staff Accountant
3 weeks ago
Louisville, United States Housing Services - VOA Mid-States Full timePOSITION TITLE: Staff Accountant LOCATION: Louisville, KY STATUS: Full Time, Salaried, Exempt PROGRAM: Accounting REPORTS TO: Director of Grant Finance and Accounting INTRODUCTION: Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a...
-
StaffFlex Contract
6 days ago
Louisville, United States AH Rocky Mountain Full timeJob Description13 week Contract StaffFlex All the benefits and perks you need for you and your family: · Flexible contract assignments available · Travel Nursing directly with AdventHealth, no 3 rd party agency involved. · We will assist to extend you at the same facility or find another assignment within our system. · Easily convert over to...
-
Staff Accountant
2 months ago
Louisville, United States Volunteers of America Mid-States Full timePOSITION TITLE: Staff Accountant LOCATION: Louisville, KY STATUS: Full Time, Salaried, Exempt PROGRAM: Accounting REPORTS TO: Director of Grant Finance and Accounting INTRODUCTION: Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and...
-
Staff Accountant
1 month ago
Louisville, United States Volunteers of America Mid-States Full timePOSITION TITLE: Staff Accountant LOCATION: Louisville, KY STATUS: Full Time, Salaried, Exempt PROGRAM: Accounting REPORTS TO: Director of Grant Finance and Accounting INTRODUCTION: Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and...
-
Staff Accountant
1 month ago
Louisville, United States Volunteers of America Mid-States Full timePOSITION TITLE: Staff Accountant LOCATION: Louisville, KY STATUS: Full Time, Salaried, Exempt PROGRAM: Accounting REPORTS TO: Director of Grant Finance and Accounting INTRODUCTION: Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a...
