Executive Assistant

3 weeks ago

Columbia, United States Find Great People | FGP Full time

The Executive Assistant will provide high-level administrative support to the Administrative Services Department, the President & CEO and other designated executive staff. Support functions include overall administrative activities as requested by the executive team and serving as a liaison to the Board of Directors and executive management for a variety of functions. Must be able to pass background and credit check.Essential FunctionsProvides high-level administrative support and assistance to the President & CEO and other assigned executive staff.Handles assigned research to obtain information, performs analysis and formulates reports required by the President for key decisions.Performs diversified administrative tasks including coordinating communications, responding to incoming calls and conveying important, detailed messages, managing calendar for President & CEO, drafting letters, memos, invoices, reports, and compiling other documents needed for internal/external meetings.Arranges travel and accommodations for executives.Schedules meetings on behalf of the President & CEO and executives.Attends meetings as needed, taking notes and recording minutes.Plans, coordinates, and organizes various company-wide events.Handles special projects and performs additional duties as assigned by President & CEO and executives.Facilitates communication to Board members to include information related to the annual board schedule, scheduling meetings, and other board related functions as needed and directed by the President & CEO or Board Secretary.Coordinates with the Operations and Facilities Department for accommodations needed related to meetings of the Board of Directors and other outside parties as requested by the President & CEO.Assists the Board Secretary with board related functions including distribution of materials prior to meetings, attendance at meetings/conference calls and taking minutes as needed.Maintains discretion and confidentiality while processing highly sensitive information.Assists in various projects and scheduling as needed.Other duties as assigned.Education and ExperienceHigh School Diploma required.Associate or Bachelor’s degree in business related field preferred.4 years of experience in an executive assistant role and/or equivalent experience in related area required.Skills and AbilitiesExtensive knowledge of office administration, clerical procedures, and recordkeeping systems.Strong typing skills, clear and accurate writing, and careful attention to grammar in all communications.Demonstrates core values of respect, integrity, great service, high value for employees and customers, transparency and teamwork, through actions and behaviors.Ability to maintain a growth mind-set, manage strategically and think innovatively.Ability to communicate effectively, both verbally and in writing with all levels of management, staff and internal/external stakeholders.Sound interpersonal skills with the desire to build mutually beneficial relationships internally and externally.Excellent organizational skills, attention to detail, and time management skills with a proven ability to manage multiple competing priorities and meet deadlines.Ability to act with integrity, professionalism, and confidentiality.Ability to accept accountability for decisions, actions and results.Proficient with Microsoft Office Suite and related software.

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